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HomeMy WebLinkAbout04-07-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, April 7, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Stacy Berry on Wednesday, April 7, 2021 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Berry stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Jesus Silva led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman ABSENT:John Withers STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Dean Fisher; Tom Grant; Tina Knapp; Joshua Martinez; Jeff Mohr; and Thomas Vu were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Berry and General Manager Herberg did not provide reports. Assistant General Manager Rob Thompson provided a brief update on the recent spills in the cities of Orange and Anaheim. Page 1 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 CONSENT CALENDAR: Item Nos. 2 & 5 were pulled and heard separately. 1.APPROVAL OF MINUTES 2021-1565 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee Meeting on March 3, 2021. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None 3.24-MONTH / 12,000-HOUR SERVICE ON THREE THICKENING CENTRIFUGES AT PLANT NO. 1 2021-1478 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to GEA Mechanical Equipment US Inc. to perform Original Equipment Manufacturer recommended 24-month/12,000-hour service on three Thickening Centrifuges at Plant No. 1, for a total amount not to exceed $723,158; and B. Approve a contingency of $72,316 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None 4.PLANT BOILER SYSTEM RELIEF AT PLANT NO. 2, PROJECT NO. FE18-15 2021-1516 Originator: Kathy Millea Page 2 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Plant Boiler System Relief at Plant No. 2, Project No. FE18-15; B. Award a Construction Contract to Mehta Mechanical Company, Inc., dba MMC, Inc. for a total amount not to exceed $230,000; and C. Approve a contingency of $34,500 (15%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None 6.TRICKLING FILTER SLUDGE PUMP ROOM EXHAUST FAN RELOCATION AT PLANT NO. 2, PROJECT NO. FR2-0013 2020-1218 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Sludge Pump Room Exhaust Fan Relocation at Plant No. 2, Project No. FR2-013; B. Reject low bid from MLC Constructors, Inc. as non-responsive; C. Award a Construction Contract to Mehta Mechanical Co., Inc. DBA MMC, Inc. for Trickling Filter Sludge Pump Room Exhaust Fan Relocation at Plant No. 2, Project No. FR2-0013, for a total amount not to exceed $184,000; and D. Approve a contingency of $36,800 (20%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None Page 3 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 At the request of Director Faessel, Item No. 2 was pulled and heard separately. 2.FLEET PURCHASE OF REPLACEMENT VEHICLES LT. DUTY TRUCKS, MED. DUTY TRUCKS, SEDANS/SUVs FOR FY20/21 2021-1443 Originator: Rob Thompson Mr. Thompson responded to questions regarding average annual fleet purchases and described the in-house Fleet Management services. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one new Ford Transit Cargo Van, four new Ford Escape Hybrid compact SUVs, four new Ford F250 Utility Body trucks, one new Ford F350 Crew truck, and two new F550 Mechanic Utility trucks using Sourcewell Cooperative Contract No. 120716-NAF for a total amount of $631,418 plus freight; and B. Approve a contingency of $31,571 (5%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None At the request of Board Chair Shawver, Item No. 5 was pulled and heard separately. 5.ASSIGNMENT, WELL TRANSFER, AND OPERATORSHIP AGREEMENT WITH CHEVRON U.S.A. INC. 2021-1518 Originator: Kathy Millea Director of Engineering Kathy Millea clarified that there are no existing environmental issues with the acceptance of operatorship of the well which OC San already owns. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Assignment, Well Transfer, and Operatorship Agreement between the Orange County Sanitation District and Chevron U.S.A. Inc. to accept the assignment of the NC-79 well located at Plant No. 2, API # 05921580, along with the related rights and obligations. Page 4 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:John Withers ABSTENTIONS:None NON-CONSENT: Director Hernandez appeared to be away during the vote on Item No. 7. 7.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2021-1433 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation that reviewed the project elements and schedule, project site development, construction management approach, third party construction manager activity, construction management scope and selection process, and AECOM's proposal and negotiations. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with AECOM Technical Services, Inc. to provide construction management, testing, and inspection services for Headquarters Complex at Plant No. 1, Project No. P1-128A, for an amount not to exceed $6,750,000; and B. Approve a contingency of $675,000 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver and Chad Zimmerman NOES:None ABSENT:Johnathan Ryan Hernandez and John Withers ABSTENTIONS:None Director Nichols and Board Chair Shawver appeared to be away during the vote on Item No . 8. 8.NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT, PROJECT NO. 2-72B 2020-1138 Originator: Kathy Millea Page 5 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 Engineering Manager Dean Fisher provided a PowerPoint presentation that provided an overview of the project; the elements of the Newhope-Placentia Trunk; project details, challenges, and successes; change mitigation; schedule; current project status; type of change orders to date; contingency forecast; and project budget. Mr. Fisher responded to questions regarding the complexity of the project vs. 2-72A; prequalification; and named the Designer, Construction Manager, and Geo Technical used for this project. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $2,038,470 (3.5%) to the construction contract with Group OHL USA, Inc. for Newhope-Placentia Trunk Sewer Replacement, Project Nos. 2-72B and 2-72C, for a total construction contingency of $5,824,200 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva and Chad Zimmerman NOES:None ABSENT:Kim Nichols, David Shawver and John Withers ABSTENTIONS:None INFORMATION ITEMS: 9.ORANGE COUNTY SANITATION DISTRICT COLLECTION SYSTEM 2021-1418 Originator: Rob Thompson Mr. Thompson provided a PowerPoint presentation that provided an overview of the wastewater collection system. The presentation included information about OC San's service area and goals; gravity systems; line cleaning types; line flushing; mechanical cleaning; pressure systems; pump station maintenance and resiliency; underground line locating; regional odor control, odor control chemicals, and odor control efforts; CCTV; and outside agency assistance. ITEM WAS RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes April 7, 2021 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Berry declared the meeting adjourned at 6:16 p.m. to the meeting to be held on Wednesday, May 5, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7