HomeMy WebLinkAbout04-07-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, April 7, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Stacy
Berry on Wednesday, April 7, 2021 at 5:00 p.m. in the Administration Building of the Orange
County Sanitation District. Chair Berry stated that the meeting was being held telephonically
and via audio/video teleconferencing in accordance with the Governor's Executive Order No.
N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Jesus Silva led the Flag
Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
ABSENT:John Withers
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Mortimer Caparas; Tanya Chong; Dean Fisher; Tom Grant; Tina Knapp;
Joshua Martinez; Jeff Mohr; and Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Berry and General Manager Herberg did not provide reports.
Assistant General Manager Rob Thompson provided a brief update on the recent spills in the
cities of Orange and Anaheim.
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OPERATIONS COMMITTEE Minutes April 7, 2021
CONSENT CALENDAR:
Item Nos. 2 & 5 were pulled and heard separately.
1.APPROVAL OF MINUTES 2021-1565
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee Meeting on
March 3, 2021.
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
3.24-MONTH / 12,000-HOUR SERVICE ON THREE THICKENING
CENTRIFUGES AT PLANT NO. 1
2021-1478
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order Contract to GEA Mechanical Equipment
US Inc. to perform Original Equipment Manufacturer recommended
24-month/12,000-hour service on three Thickening Centrifuges at Plant No. 1,
for a total amount not to exceed $723,158; and
B. Approve a contingency of $72,316 (10%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
4.PLANT BOILER SYSTEM RELIEF AT PLANT NO. 2, PROJECT NO.
FE18-15
2021-1516
Originator: Kathy Millea
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OPERATIONS COMMITTEE Minutes April 7, 2021
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant Boiler System
Relief at Plant No. 2, Project No. FE18-15;
B. Award a Construction Contract to Mehta Mechanical Company, Inc., dba MMC,
Inc. for a total amount not to exceed $230,000; and
C. Approve a contingency of $34,500 (15%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
6.TRICKLING FILTER SLUDGE PUMP ROOM EXHAUST FAN
RELOCATION AT PLANT NO. 2, PROJECT NO. FR2-0013
2020-1218
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Sludge
Pump Room Exhaust Fan Relocation at Plant No. 2, Project No. FR2-013;
B. Reject low bid from MLC Constructors, Inc. as non-responsive;
C. Award a Construction Contract to Mehta Mechanical Co., Inc. DBA MMC, Inc.
for Trickling Filter Sludge Pump Room Exhaust Fan Relocation at Plant No. 2,
Project No. FR2-0013, for a total amount not to exceed $184,000; and
D. Approve a contingency of $36,800 (20%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes April 7, 2021
At the request of Director Faessel, Item No. 2 was pulled and heard separately.
2.FLEET PURCHASE OF REPLACEMENT VEHICLES LT. DUTY
TRUCKS, MED. DUTY TRUCKS, SEDANS/SUVs FOR FY20/21
2021-1443
Originator: Rob Thompson
Mr. Thompson responded to questions regarding average annual fleet purchases and
described the in-house Fleet Management services.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one
new Ford Transit Cargo Van, four new Ford Escape Hybrid compact SUVs, four
new Ford F250 Utility Body trucks, one new Ford F350 Crew truck, and two new
F550 Mechanic Utility trucks using Sourcewell Cooperative Contract No.
120716-NAF for a total amount of $631,418 plus freight; and
B. Approve a contingency of $31,571 (5%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
At the request of Board Chair Shawver, Item No. 5 was pulled and heard separately.
5.ASSIGNMENT, WELL TRANSFER, AND OPERATORSHIP
AGREEMENT WITH CHEVRON U.S.A. INC.
2021-1518
Originator: Kathy Millea
Director of Engineering Kathy Millea clarified that there are no existing environmental
issues with the acceptance of operatorship of the well which OC San already owns.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Assignment, Well Transfer, and Operatorship Agreement between the
Orange County Sanitation District and Chevron U.S.A. Inc. to accept the assignment of
the NC-79 well located at Plant No. 2, API # 05921580, along with the related rights
and obligations.
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OPERATIONS COMMITTEE Minutes April 7, 2021
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver
and Chad Zimmerman
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
NON-CONSENT:
Director Hernandez appeared to be away during the vote on Item No. 7.
7.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2021-1433
Originator: Kathy Millea
Ms. Millea provided a PowerPoint presentation that reviewed the project elements and
schedule, project site development, construction management approach, third party
construction manager activity, construction management scope and selection process,
and AECOM's proposal and negotiations.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with AECOM Technical Services,
Inc. to provide construction management, testing, and inspection services for
Headquarters Complex at Plant No. 1, Project No. P1-128A, for an amount not
to exceed $6,750,000; and
B. Approve a contingency of $675,000 (10%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert
Ooten, Jesus Silva, David Shawver and Chad Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez and John Withers
ABSTENTIONS:None
Director Nichols and Board Chair Shawver appeared to be away during the vote on Item No .
8.
8.NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT, PROJECT
NO. 2-72B
2020-1138
Originator: Kathy Millea
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OPERATIONS COMMITTEE Minutes April 7, 2021
Engineering Manager Dean Fisher provided a PowerPoint presentation that provided
an overview of the project; the elements of the Newhope-Placentia Trunk; project
details, challenges, and successes; change mitigation; schedule; current project status;
type of change orders to date; contingency forecast; and project budget. Mr. Fisher
responded to questions regarding the complexity of the project vs. 2-72A;
prequalification; and named the Designer, Construction Manager, and Geo Technical
used for this project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $2,038,470 (3.5%) to the construction contract with
Group OHL USA, Inc. for Newhope-Placentia Trunk Sewer Replacement, Project Nos.
2-72B and 2-72C, for a total construction contingency of $5,824,200 (10%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols, David Shawver and John Withers
ABSTENTIONS:None
INFORMATION ITEMS:
9.ORANGE COUNTY SANITATION DISTRICT COLLECTION SYSTEM 2021-1418
Originator: Rob Thompson
Mr. Thompson provided a PowerPoint presentation that provided an overview of the
wastewater collection system. The presentation included information about OC San's
service area and goals; gravity systems; line cleaning types; line flushing; mechanical
cleaning; pressure systems; pump station maintenance and resiliency; underground
line locating; regional odor control, odor control chemicals, and odor control efforts;
CCTV; and outside agency assistance.
ITEM WAS RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes April 7, 2021
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Berry declared the meeting adjourned at 6:16 p.m. to the meeting to be held on
Wednesday, May 5, 2021 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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