HomeMy WebLinkAbout03-03-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, March 3, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Stacy
Berry on Wednesday, March 3, 2021 at 5:02 p.m. in the Administration Building of the Orange
County Sanitation District. Chair Berry stated that the meeting was being held telephonically
and via audio/video teleconferencing in accordance with the Governor's Executive Order No.
N-29-20, due to the Coronavirus Pandemic (COVID-19). Committee Vice-Chair Brooke
Jones led the Flag Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim
Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers
and Chad Zimmerman
ABSENT:Doug Chaffee
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Raul Cuellar; Brian Engeln; Tina Knapp; Joshua Martinez; Jeff Mohr; Giti
Radvar; and Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Berry and General Manager Herberg did not provide a report.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1495
Originator: Kelly Lore
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OPERATIONS COMMITTEE Minutes March 3, 2021
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee Meeting on
February 3, 2021.
AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim
Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers
and Chad Zimmerman
NOES:None
ABSENT:Doug Chaffee
ABSTENTIONS:None
2.PURCHASE OF INVENTORY REPLACEMENT PUMPS FOR PLANT
NO. 1 DIGESTER HIGH-RATE PUMPS
2021-1457
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Flo-Systems for the purchase of two
Hidrostal I16K-SS pumps for Plant No. 1 Digesters, for a total amount not to
exceed $158,728, including taxes and freight; and
B. Approve a contingency of $15,873 (10%).
AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim
Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers
and Chad Zimmerman
NOES:None
ABSENT:Doug Chaffee
ABSTENTIONS:None
3.BIOSOLIDS HAULING SERVICE CONTRACT 2021-1467
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 3, 2021
A. Approve a Service Contract to Denali Water Solutions, LLC to collect and haul
Orange County Sanitation District’s biosolids from Reclamation Plant No. 1
and/or Treatment Plant No. 2 to the Inland Empire Regional Composting Facility
and alternative sites if needed for the period beginning May 12, 2021 through
December 21, 2022, for the unit price of $15.45 per ton of biosolids, plus fuel
surcharges, for a total amount not to exceed $600,000 per contract term, with
four (4) one-year renewal options: and
B. Approve a 10% unit price per ton contingency.
AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim
Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers
and Chad Zimmerman
NOES:None
ABSENT:Doug Chaffee
ABSTENTIONS:None
NON-CONSENT:
Directors Johnathan Hernandez and Steve Jones appeared to be away during the vote for
Item Nos. 4 and 5.
4.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
2020-1379
Originator: Kathy Millea
Director of Engineering Kathy Millea presented an informative PowerPoint Presentation
describing the complex construction necessary to rehabilitate the Headworks. Ms.
Millea and Assistant General Manager Lorenzo Tyner responded to concerns from the
Committee regarding the low number of bidders, the $70 million difference between the
bid and the Engineers estimate, and the low contingency requested. Mr. Tyner stated
that over 200 people viewed the plans and specifications, but only three bids were
received. Ms. Millea stated that due to the complexity of the construction and possible
unknown factors, the contingency was set at 4%, and staff will report back to the Board
on progress and risks midway through construction. The Committee suggested the
development of a risk register and possible construction partnering.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 3, 2021
A. Receive and file Bid Tabulation and Recommendation for Headworks
Rehabilitation at Plant No. 1, Project No. P1-105;
B. Award a Construction Contract to Kiewit Infrastructure West Co. for Headworks
Rehabilitation at Plant No. 1 for a total amount not to exceed $222,330,000; and
C. Approve a contingency of $8,893,200 (4%).
AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David
Shawver, John Withers and Chad Zimmerman
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
5.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
2020-1380
Originator: Kathy Millea
Ms. Millea provided a PowerPoint presentation describing the necessary professional
construction services required for this project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Carollo
Engineers, Inc. to provide construction support services for Headworks
Rehabilitation at Plant No. 1, Project No. P1-105, for an amount not to exceed
$16,500,000; and
B. Approve a contingency of $1,650,000 (10%).
AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David
Shawver, John Withers and Chad Zimmerman
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
INFORMATION ITEMS:
6.OPERATIONS & MAINTENANCE: WASTEWATER 101 2021-1417
Originator: Rob Thompson
Assistant General Manager Rob Thompson provided a PowerPoint presentation
regarding the Water Reclamation Process including: metering and diversion structure,
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OPERATIONS COMMITTEE Minutes March 3, 2021
primary and secondary treatment, effectiveness of water treatment, solids recovery
process, dewatering operation, truck loading, central generation engines, and annual
operating costs.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Berry declared the meeting adjourned at 6:20 p.m. to the meeting to be held on
Wednesday, April 7, 2021 at 5:00 p.m.
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