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HomeMy WebLinkAbout03-03-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, March 3, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Stacy Berry on Wednesday, March 3, 2021 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Chair Berry stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Committee Vice-Chair Brooke Jones led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman ABSENT:Doug Chaffee STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Raul Cuellar; Brian Engeln; Tina Knapp; Joshua Martinez; Jeff Mohr; Giti Radvar; and Thomas Vu were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Berry and General Manager Herberg did not provide a report. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-1495 Originator: Kelly Lore Page 1 of 5 OPERATIONS COMMITTEE Minutes March 3, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee Meeting on February 3, 2021. AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Doug Chaffee ABSTENTIONS:None 2.PURCHASE OF INVENTORY REPLACEMENT PUMPS FOR PLANT NO. 1 DIGESTER HIGH-RATE PUMPS 2021-1457 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order to Flo-Systems for the purchase of two Hidrostal I16K-SS pumps for Plant No. 1 Digesters, for a total amount not to exceed $158,728, including taxes and freight; and B. Approve a contingency of $15,873 (10%). AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Doug Chaffee ABSTENTIONS:None 3.BIOSOLIDS HAULING SERVICE CONTRACT 2021-1467 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 5 OPERATIONS COMMITTEE Minutes March 3, 2021 A. Approve a Service Contract to Denali Water Solutions, LLC to collect and haul Orange County Sanitation District’s biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to the Inland Empire Regional Composting Facility and alternative sites if needed for the period beginning May 12, 2021 through December 21, 2022, for the unit price of $15.45 per ton of biosolids, plus fuel surcharges, for a total amount not to exceed $600,000 per contract term, with four (4) one-year renewal options: and B. Approve a 10% unit price per ton contingency. AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Doug Chaffee ABSTENTIONS:None NON-CONSENT: Directors Johnathan Hernandez and Steve Jones appeared to be away during the vote for Item Nos. 4 and 5. 4.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-105 2020-1379 Originator: Kathy Millea Director of Engineering Kathy Millea presented an informative PowerPoint Presentation describing the complex construction necessary to rehabilitate the Headworks. Ms. Millea and Assistant General Manager Lorenzo Tyner responded to concerns from the Committee regarding the low number of bidders, the $70 million difference between the bid and the Engineers estimate, and the low contingency requested. Mr. Tyner stated that over 200 people viewed the plans and specifications, but only three bids were received. Ms. Millea stated that due to the complexity of the construction and possible unknown factors, the contingency was set at 4%, and staff will report back to the Board on progress and risks midway through construction. The Committee suggested the development of a risk register and possible construction partnering. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 5 OPERATIONS COMMITTEE Minutes March 3, 2021 A. Receive and file Bid Tabulation and Recommendation for Headworks Rehabilitation at Plant No. 1, Project No. P1-105; B. Award a Construction Contract to Kiewit Infrastructure West Co. for Headworks Rehabilitation at Plant No. 1 for a total amount not to exceed $222,330,000; and C. Approve a contingency of $8,893,200 (4%). AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Doug Chaffee, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None 5.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-105 2020-1380 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation describing the necessary professional construction services required for this project. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Carollo Engineers, Inc. to provide construction support services for Headworks Rehabilitation at Plant No. 1, Project No. P1-105, for an amount not to exceed $16,500,000; and B. Approve a contingency of $1,650,000 (10%). AYES:Stacy Berry, Brooke Jones, Stephen Faessel, Ryan Gallagher, Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Doug Chaffee, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None INFORMATION ITEMS: 6.OPERATIONS & MAINTENANCE: WASTEWATER 101 2021-1417 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the Water Reclamation Process including: metering and diversion structure, Page 4 of 5 OPERATIONS COMMITTEE Minutes March 3, 2021 primary and secondary treatment, effectiveness of water treatment, solids recovery process, dewatering operation, truck loading, central generation engines, and annual operating costs. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Berry declared the meeting adjourned at 6:20 p.m. to the meeting to be held on Wednesday, April 7, 2021 at 5:00 p.m. Page 5 of 5