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HomeMy WebLinkAbout02-03-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER OC ~SAN ORANGE COUNTY SANITATION DISTRICT Wednesday, February 3, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Stacy Berry on Wednesday, February 3, 2021 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. Chair Berry stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Board Vice-Chair Withers led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers, Chad Zimmerman and Kim Nichols ABSENT: None STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tanya Chong; Raul Cuellar; Tina Knapp; Richard Leon; Jeff Mohr; Adam Nazaroff; Valerie Ratte; Wally Ritchie; Thomas Vu; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Berry reminded the Committee of the Board Orientation scheduled for February 4, 2021 at 2:00 p.m. General Manager Herberg provided information of the upcoming Virtual Plant Tour scheduled for February 18, 2021 at 3:00 p.m. Page 1 of 6 OPERATIONS COMMITTEE Minutes February 3, 2021 CONSENT CALENDAR: 1. 2. 3. APPROVAL OF MINUTES 2020-1390 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee Meeting on December 2, 2020. AYES: Stacy Berry, Brooke Jones, Doug Chaffee , Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES: None ABSENT: Kim Nichols ABSTENTIONS: None PLANT NO. 1 PRIMARY EFFLUENT PUMP STATION PUMP NO. 3 VARIABLE FREQUENCY DRIVE REPLACEMent Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: 2021-1436 A. Approve a Purchase Order Contract for the purchase and installation of a replacement variable speed drive for Plant No. 1 Primary Effluent Pump Station Pump No. 3, using the U.S. Communities Master Agreement No. EV2370, to Graybar Electric, for an amount not to exceed $113,890, including Sales Tax and Freight (FOB Destination); and B. Approve a contingency of $11,389 (10%). AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES: None ABSENT: Kim Nichols ABSTENTIONS: None DIGESTER FERRIC CHLORIDE PIPING REPLACEMENT AT PLANT NO. 1, PROJECT NO. P1-135 Originator: Kathy Millea 2020-1345 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 6 OPERATIONS COMMITTEE Minutes February 3, 2021 4. 5. A. Receive and file Bid Tabulation and Recommendation for Digester Ferric Chloride Piping Replacement at Plant No. 1, Project No. P1-135; B. Award a Construction Contract to Performance Plumbing & Mechanical Inc., dba PPM Contracting, for Digester Ferric Chloride Piping Replacement at Plant No. 1 for a total amount not to exceed $515,000; and C. Approve a contingency of $51,500 (10%). AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten , Jesus Silva , David Shawver, John Withers and Chad Zimmerman NOES: None ABSENT: Kim Nichols ABSTENTIONS: None QUARTERLY ODOR COMPLAINT REPORT 2021-1399 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2020-21 Second Quarter Odor Complaint Report. AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES: None ABSENT: Kim Nichols ABSTENTIONS: None PLANT NO. 1 BUILDING 5/6 UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT Originator: Rob Thompson 2021-1440 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract for the purchase and installation of a replacement uninterruptible power supply system for Plant No. 1 Building 5/6 , using the U.S. Communities Master Agreement No. EV2370, to Graybar Electric for an amount not to exceed $92 ,362 , plus Sales Tax and Freight (FOB Destination); and B. Approve a contingency of $9,236 (10%). Page 3 of 6 OPERATIONS COMMITTEE Minutes February 3, 2021 AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES: None ABSENT: Kim Nichols ABSTENTIONS: None Director Nichols arrived at the meeting at approximately 5: 15 p. m. NON-CONSENT: 6. 7. TAFT BRANCH IMPROVEMENTS, PROJECT NO. 2-49 2020-1343 Originator: Kathy M ii lea Director of Engineering Kathy Millea provided a presentation on this item that included information about the project location, existing sewer, selection process, and negotiation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Woodard & Curran, Inc. to provide engineering services for Taft Branch Improvements, Project No. 2-49, for an amount not to exceed $2,200,000; and B. Approve a contingency of $220,000 (10%). AYES: NOES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers, Chad Zimmerman and Kim Nichols None ABSENT: None ABSTENTIONS: None BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2020-1344 Originator: Kathy Millea Director of Engineering Kathy Millea provided a presentation on this item that included information about the project evaluation , CEQA process, a summary of the Draft EIR public comments, resources analyzed , impacts requiring mitigation, and next steps of the project. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 4 of 6 OPERATIONS COMMITTEE Minutes February 3, 2021 8. A. Consider, receive , and certify the Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project, Project No. 5-67, dated January 2021; and B. Adopt Resolution No. OC SAN 21-XX, entitled: "A Resolution of the Board of AYES: Directors of the Orange County Sanitation District Certifying the Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project, Project No. 5-67; Adopting the Mitigation Monitoring Program; and Approving the Bay Bridge Pump Station and Force Mains Replacement Project, Project No. 5-67". Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers, Chad Zimmerman and Kim Nichols NOES: None ABSENT: None ABSTENTIONS: None ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT Originator: Kathy Millea 2021-1407 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending December 31, 2020. INFORMATION ITEMS: 9. RESERVES AND INVESTMENTS POLICIES 2021-1416 Originator: Lorenzo Tyner Assistant General Manager Lorenzo Tyner introduced Wally Ritchie, Controller, who provided an informative presentation that included an overview of OC San's seven reserve criteria , non-discretionary and discretionary criteria, investment objectives, Chandler Asset Management, an economic update, and long-term and short term portfolios including asset allocation and performance. ITEM RECEIVED AS AN: Information Item. Page 5 of 6 OPERATIONS COMMITTEE Minutes February 3, 2021 DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Berry declared the meeting adjourned at 5:46 p.m. to the meeting to be held on Wednesday, March 3, 2021 at 5:00 p.m. Page 6 of 6