HomeMy WebLinkAbout02-03-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
CALL TO ORDER
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Wednesday, February 3, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Operations Committee was called to order by Committee Chair Stacy
Berry on Wednesday, February 3, 2021 at 5:03 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Berry stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Board
Vice-Chair Withers led the Flag Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers, Chad Zimmerman and Kim Nichols
ABSENT: None
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Tanya Chong; Raul Cuellar; Tina Knapp; Richard Leon; Jeff Mohr; Adam
Nazaroff; Valerie Ratte; Wally Ritchie; Thomas Vu; and Eros Yong were in attendance
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Berry reminded the Committee of the Board Orientation scheduled for February 4, 2021
at 2:00 p.m.
General Manager Herberg provided information of the upcoming Virtual Plant Tour scheduled
for February 18, 2021 at 3:00 p.m.
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OPERATIONS COMMITTEE Minutes February 3, 2021
CONSENT CALENDAR:
1.
2.
3.
APPROVAL OF MINUTES 2020-1390
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee Meeting on
December 2, 2020.
AYES: Stacy Berry, Brooke Jones, Doug Chaffee , Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES: None
ABSENT: Kim Nichols
ABSTENTIONS: None
PLANT NO. 1 PRIMARY EFFLUENT PUMP STATION PUMP NO. 3
VARIABLE FREQUENCY DRIVE REPLACEMent
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
2021-1436
A. Approve a Purchase Order Contract for the purchase and installation of a
replacement variable speed drive for Plant No. 1 Primary Effluent Pump Station
Pump No. 3, using the U.S. Communities Master Agreement No. EV2370, to
Graybar Electric, for an amount not to exceed $113,890, including Sales Tax
and Freight (FOB Destination); and
B. Approve a contingency of $11,389 (10%).
AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES: None
ABSENT: Kim Nichols
ABSTENTIONS: None
DIGESTER FERRIC CHLORIDE PIPING REPLACEMENT AT PLANT
NO. 1, PROJECT NO. P1-135
Originator: Kathy Millea
2020-1345
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes February 3, 2021
4.
5.
A. Receive and file Bid Tabulation and Recommendation for Digester Ferric
Chloride Piping Replacement at Plant No. 1, Project No. P1-135;
B. Award a Construction Contract to Performance Plumbing & Mechanical Inc., dba
PPM Contracting, for Digester Ferric Chloride Piping Replacement at Plant No. 1
for a total amount not to exceed $515,000; and
C. Approve a contingency of $51,500 (10%).
AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten , Jesus Silva , David Shawver, John
Withers and Chad Zimmerman
NOES: None
ABSENT: Kim Nichols
ABSTENTIONS: None
QUARTERLY ODOR COMPLAINT REPORT 2021-1399
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2020-21 Second Quarter Odor Complaint Report.
AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES: None
ABSENT: Kim Nichols
ABSTENTIONS: None
PLANT NO. 1 BUILDING 5/6 UNINTERRUPTIBLE POWER SUPPLY
REPLACEMENT
Originator: Rob Thompson
2021-1440
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract for the purchase and installation of a
replacement uninterruptible power supply system for Plant No. 1 Building 5/6 ,
using the U.S. Communities Master Agreement No. EV2370, to Graybar Electric
for an amount not to exceed $92 ,362 , plus Sales Tax and Freight (FOB
Destination); and
B. Approve a contingency of $9,236 (10%).
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OPERATIONS COMMITTEE Minutes February 3, 2021
AYES: Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES: None
ABSENT: Kim Nichols
ABSTENTIONS: None
Director Nichols arrived at the meeting at approximately 5: 15 p. m.
NON-CONSENT:
6.
7.
TAFT BRANCH IMPROVEMENTS, PROJECT NO. 2-49 2020-1343
Originator: Kathy M ii lea
Director of Engineering Kathy Millea provided a presentation on this item that included
information about the project location, existing sewer, selection process, and
negotiation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Woodard & Curran, Inc. to
provide engineering services for Taft Branch Improvements, Project No. 2-49,
for an amount not to exceed $2,200,000; and
B. Approve a contingency of $220,000 (10%).
AYES:
NOES:
Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers, Chad Zimmerman and Kim Nichols
None
ABSENT: None
ABSTENTIONS: None
BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2020-1344
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a presentation on this item that included
information about the project evaluation , CEQA process, a summary of the Draft EIR
public comments, resources analyzed , impacts requiring mitigation, and next steps of
the project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 4 of 6
OPERATIONS COMMITTEE Minutes February 3, 2021
8.
A. Consider, receive , and certify the Environmental Impact Report for the Bay
Bridge Pump Station and Force Mains Replacement Project, Project No. 5-67,
dated January 2021; and
B. Adopt Resolution No. OC SAN 21-XX, entitled: "A Resolution of the Board of
AYES:
Directors of the Orange County Sanitation District Certifying the Environmental
Impact Report for the Bay Bridge Pump Station and Force Mains Replacement
Project, Project No. 5-67; Adopting the Mitigation Monitoring Program; and
Approving the Bay Bridge Pump Station and Force Mains Replacement Project,
Project No. 5-67".
Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers, Chad Zimmerman and Kim Nichols
NOES: None
ABSENT: None
ABSTENTIONS: None
ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT
Originator: Kathy Millea
2021-1407
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending December 31, 2020.
INFORMATION ITEMS:
9. RESERVES AND INVESTMENTS POLICIES 2021-1416
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner introduced Wally Ritchie, Controller, who
provided an informative presentation that included an overview of OC San's seven
reserve criteria , non-discretionary and discretionary criteria, investment objectives,
Chandler Asset Management, an economic update, and long-term and short term
portfolios including asset allocation and performance.
ITEM RECEIVED AS AN:
Information Item.
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OPERATIONS COMMITTEE Minutes February 3, 2021
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Berry declared the meeting adjourned at 5:46 p.m. to the meeting to be held on
Wednesday, March 3, 2021 at 5:00 p.m.
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