The URL can be used to link to this page

Home My WebLink About12-02-2020 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, December 2, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, December 2, 2020 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Fred Smith led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver, John Withers, and Mariellen Yarc ABSENT: None STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Joshua Martinez were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Brian Engeln; Jennifer Cabral; Tina Knapp; Jeff Mohr; Adam Nazaroff; Don Stokes; Thomas Vu; Brian Waite; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore announced that Late Communication had been received requesting that Item No. 5 be pulled from consideration due to a recent protest. REPORTS: Assistant General Manager Rob Thompson provided an update on Prevention Maintenance Optimization as it related to the Asset Management Plan on the agenda. Page 1 of 8 OPERATIONS COMMITTEE Minutes December 2, 2020 CONSENT CALENDAR: Board Chair Shawver and Operations Committee Vice-Chair Yarc appeared to be disconnected during the Consent Calendar voting. 1. APPROVAL OF MINUTES 2020-1312 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee Meeting on November 4, 2020. 2. RETURN ACTIVATED SLUDGE PUMP STATION ELEVATOR 2020-1079 REHABILITATION AT PLANT NO. 2, PROJECT NO. SC19-03 3. Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract to OTIS Elevator Co. for elevator rehabilitation services using the OMNIA Partners (formerly National IPA) cooperative contract for the Return Activated Sludge Pump Station Elevator Rehabilitation at Plant No. 2, Project No. SC19-03, for a total amount not to exceed $432,400; and B. Approve a contingency of $86,480 (20%). AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None SEAL BEACH PUMP STATION ISOLATION VALVE REPLACEMENT, PROJECT NO. FRC-0004 Originator: Kathy Millea 2020-1144 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 8 OPERATIONS COMMITTEE Minutes December 2, 2020 4. 5. A. Receive and file Bid Tabulation and Recommendation for Seal Beach Pump Station Isolation Valve Replacement, Project No. FRC-0004; B. Award a Construction Contract to J.R. Filanc Construction Co., Inc. for Seal Beach Pump Station Isolation Valve Replacement, Project No. FRC-0004, in the amount of $466,830; and C. Approve a contingency of $93,366 (20%). AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None CENGEN SUPPLY AIR FAN SUPPORT REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP-305 Originator: Kathy Millea 2020-1217 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for CenGen Supply Air Fan Support Replacement at Plant No. 2, Project No. MP-305; B. Award a Construction Contract to J.R. Filanc Construction Co., Inc. for CenGen Supply Air Fan Support Replacement at Plant No. 2, Project No. MP-305, for a total amount not to exceed $297,000; and C. Approve a contingency of $44,550 (15%). AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None PLANT WATER PIPELINE REPLACEMENT IN KINNISON, LINDSTROM, AND SCOTT TUNNELS AT PLANT NO. 2, PROJECT NO. FE18-14 Originator: Kathy Millea Item No. 5 pulled from consideration and not heard. Page 3 of 8 2020-1272 OPERATIONS COMMITTEE Minutes December 2, 2020 6. 7. A. Receive and file Bid Tabulation and Recommendation for Plant Water Pipeline Replacement in Kinnison, Lindstrom, and Scott Tunnels at Plant No. 2, Project No. FE18-14 ; B. Award a Construction Contract to MMC Inc. for Plant Water Pipeline Replacement in Kinnison, Lindstrom , and Scott Tunnels at Plant No. 2, Project No. FE 18-14, for a total amount not to exceed $1, 134,000; and C. Approve a contingency of $170,100 (15%). PURCHASE OF TWO 220 KVA TRAILER MOUNTED DIESEL GENERATORS Originator: Rob Thompson 2020-1323 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to Multiquip Inc. for the purchase of two Multiquip Model DCA220 Trailer Mounted Diesel 220 kVA Electric Generators (Tier-4 Final Engine) using Sourcewell Cooperative Contract No. 041719-MTQ for a total amount not to exceed $230,950; and B. Approve a contingency of $11 ,548 (5%). AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 Originator: Rob Thompson 2020-1296 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Agreement with JLK Enterprise, Inc. for janitorial and floor maintenance service at Plant Nos. 1 and 2, Specification No . S-2020-1189BD, for the period February 1, 2021 through January 31 , 2023, for an amount not to exceed $1 ,280,560 , with three one-year renewal options in the amount of $640,280 per year; and B. Approve a 10% contingency per contract term: $128,056 (10%) for the initial two-year term and $64,028 (10%) for each subsequent one-year renewal period. Page 4 of 8 OPERATIONS COMMITTEE Minutes December 2, 2020 8. 9. AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None PURCHASE OF 56 ELECTRIC CARTS 2020-1355 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Purchase Order to Southwest Toyota Lift for the purchase of 56 electric carts using OMNIA Partners Cooperative Contract No . EV2671 for a total amount not to exceed $1, 101, 172; and B. Approve a contingency of $55,059 (5%). AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None PREVENTATIVE MAINTENANCE SERVICE FOR FIVE ALFA LAVAL CENTRIFUGES, MODEL ALDEC G3-125 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: 2020-1342 A. Approve a Sole Source Purchase Order Service Contract with Alfa Laval to perform Original Equipment Manufacturer recommended biennial Preventative Maintenance on five centrifuge units at Plant No. 2 for an amount not to exceed $101 ,693, plus applicable taxes and freight; and B. Approve a contingency of $20,338 (20%). AYES : NOES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None Page 5 of 8 OPERATIONS COMMITTEE Minutes 10. PLANT NO. 2; REBUILD ROTATING ASSEMBLY, ALFA LAVAL CENTRIFUGE, MODEL ALDEC G3-125 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: December 2, 2020 2020-1341 Approve a Sole Source Purchase Order contract to rebuild one rotating assembly for Alfa Laval Centrifuges at Plant No. 2 for a total amount not to exceed $197,846. AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith and John Withers NOES: None ABSENT: Mariellen Yarc and David Shawver ABSTENTIONS: None Operations Committee Vice-Chair Yarc appeared to be disconnected during the roll call vote for Item Nos. 11 & 12. NON-CONSENT: 11. CEQA-FACILITIES MASTER PLAN, PROJECT NO. PS17-08 2020-1318 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, receive, and certify the Final Program Environmental Impact Report for the CEQA -Facilities Master Plan, Project No. PS17-08; and B. Adopt Resolution No. OCSD 20-XX, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Certifying the Program Environmental Impact Report for the Facilities Master Plan, Project No. PS17-08; Adopting a Statement of Facts and Findings; Adopting a Statement of Overriding Considerations; and Adopting a Mitigation Monitoring and Reporting Program". AYES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Mariellen Yarc ABSTENTIONS: None Page 6 of 8 OPERATIONS COMMITTEE Minutes December 2, 2020 12. ORANGE COUNTY SANITATION DISTRICT 2020 ASSET MANAGEMENT PLAN 2020-1332 Originator: Kathy Millea Engineering Manager Eros Yong provided a PowerPoint presentation regarding the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District 2020 Asset Management Plan. AYES: NOES: Robert Collacott, Brad Avery, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza (Alternate), Jesus Silva, Fred Smith, David Shawver and John Withers None ABSENT: Mariellen Yarc ABSTENTIONS: None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Shawver thanked the outgoing members of the Committee for their years of service. Directors Smith and Kring provided parting comments. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Collacott adjourned the Operations Committee meeting at 5:46 p.m. until the next regularly scheduled meeting of Wednesday, February 3, 2021 at 5:00 p.m. Page 7 of 8 OPERATIONS COMMITTEE Minutes December 2, 2020 Page 8 of 8