The URL can be used to link to this page

Home My WebLink About11-04-2020 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, November 4, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, November 4, 2020 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein , Doug Chaffee, Brooke Jones, Lucille Kring , Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers ABSENT: Steve Jones STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Brian Engeln were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea , Director of Engineering; Lan Wiborg, Director of Environmental Services; Deirdre Bingman; Jennifer Cabral; Raul Cuellar; Mike Dorman; Hardat Khuball; Tina Knapp; Joshua Martinez; Jeff Mohr; Victoria Pilko; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: None. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2020-1289 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO : Page 1 of 6 OPERATIONS COMMITTEE Minutes November 4, 2020 Approve Minutes of the Regular Meeting of the Operations Committee held October 7, 2020. AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones ABSTENTIONS: None 2. BAY BRIDGE PUMP STATION VALVE REPLACEMENT, PROJECT 2020-1143 NO. FRC-0002 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Bay Bridge Pump Station Valve Replacement, Project No. FRC-0002; B. Award a Service Contract to Innovative Construction Solutions for Bay Bridge Pump Station Valve Replacement, Project No. FRC-0002, Specification No. S-2020-1192BD, for a total amount not to exceed $598,000; and C. Approve a contingency of $59,800 (10%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith , David Shawver and John Withers NOES: None ABSENT: Steve Jones ABSTENTIONS: None 3. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2020-1283 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending September 30 , 2020. AYES: NOES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers None Page 2 of 6 OPERATIONS COMMITTEE Minutes November 4, 2020 4. 5. ABSENT: Steve Jones ABSTENTIONS: None INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2020-1184BD Originator: Rob Thompson 2020-1180 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Service Contract to Performance Pipeline Technologies Inc. dba Sanitation Systems for Industrial Cleaning Service, Specification No. S-2020-1184BD, for a total amount not to exceed $694,500 for the period of January 1, 2021 through December 31, 2021, with four one-year renewal options; and B. Approve an annual contingency of $69,450 (10%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones ABSTENTIONS: None QUARTERLY ODOR COMPLAINT REPORT 2020-1264 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2020-21 First Quarter Odor Complaint Report. AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones ABSTENTIONS: None 6. PLANT NO. 1 CENTRAL GENERATION UPS SYSTEM 2020-1294 REPLACEMENT Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 3 of 6 OPERATIONS COMMITTEE Minutes November 4, 2020 A. Approve a Purchase Order Contract for the purchase and installation of a replacement uninterruptible power supply system for Plant No. 1 Central Generation, using the U.S. Communities Master Agreement No. EV2370, to Graybar Electric, for an amount not to exceed $102,325, plus applicable sales tax and freight; and B. Approve a contingency of $20,465 (20%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring , Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones ABSTENTIONS: None NON-CONSENT: 7. 8. ORANGE-WESTERN SUB-TRUNK REHABILITATION, CONTRACT NO. 3-64A Originator: Kathy Millea 2020-1139 Director of Engineering Kathy Millea provided a PowerPoint presentation that explained the following components of the project: location, pipeline rehabilitation specialty work, joint repair to be completed within the project, bid results, and the necessity for rejection of all bids. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Orange-Western Sub-Trunk Rehabilitation, Contract No. 3-64A; and B. Reject all bids and direct staff to combine the work for Orange-Western Sub-Trunk Rehabilitation , Contract No. 3-64A, into a single bid package with Los Alamitos Trunk Sewer Rehabilitation, Contract No. 3-64B. AYES: NOES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers None ABSENT: Steve Jones ABSTENTIONS: None WAREHOUSE, ELECTRICAL SUBSTATION, AND 12KV SERVICE CENTER REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-126 Originator: Kathy Millea Page 4 of 6 2020-1210 OPERATIONS COMMITTEE Minutes November 4, 2020 Ms. Millea presented a PowerPoint presentation depicting and explaining the necessity of the project. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Stantec Consulting Services, Inc. to provide engineering services for Warehouse, Electrical Substation, and 12kV Service Center Replacement at Plant No . 2, Project No. P2-126, for an amount not to exceed $4,876,455; and B. Approve a contingency of $487,646 (10%). AYES: NOES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers None ABSENT: Steve Jones ABSTENTIONS: None INFORMATION ITEMS: 9. BIOSOLIDS THERMAL CONVERSION RFI UPDATE 2020-1304 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg introduced Deirdre Bingman who provided an informative PowerPoint presentation regarding Biosolids Thermal Conversion (BTC). The presentation included information from OCSD's 2019 Strategic Plan's Biosolids Management Policy Paper; an explanation of the term BTC; rising concerns of emerging contaminants such as PFAS and State Water Board-ordered PFAS sampling; and BTC RFI project phasing, timelines, and considerations. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: General Manager Jim Herberg provided a brief update on the Headquarters Complex and the Food Waste Project including an approval timeline and schedules. CLOSED SESSION: None. Page 5 of 6 OPERATIONS COMMITTEE Minutes November 4, 2020 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Collacott declared the meeting adjourned at 5:53 p.m. to the meeting to be held on Wednesday, December 2, 2020 at 5:00 p. m. Page 6 of 6