Loading...
HomeMy WebLinkAbout10-07-2020 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, October 7, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, October 7, 2020 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers ABSENT: Steve Jones STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Josh Martinez were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Dean Fisher; Mark Kawamoto; and Tina Knapp were in attendance telephon ically. OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Collacott did not provided a report. General Manager Herberg announced that the State of the District will take place virtually on October 30, 2020 at 9:00 a.m. and to please contact the Clerk for more information. Mr. Herberg also stated that the Orange County Grand Jury was provided a socially distanced tour of Plant No. 1 today. Page 1 of 5 OPERATIONS COMMITTEE Minutes October 7, 2020 CONSENT CALENDAR: Director Kring appeared to be disconnected from the meeting during the Consent Calendar vote. 1. 2. 3. APPROVAL OF MINUTES 2020-1270 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held September 2, 2020. AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones and Lucille Kring ABSTENTIONS: None COATING INSPECTION AND CORROSION TESTING SERVICES 2020-1246 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve an Amendment to the Professional Services Agreements with On-Site Technical Services, Inc. and CSI Services, Inc. to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2019-001, for an additional amount not to exceed $75,000 each, for a total contract amount of $275,000 each. AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones and Lucille Kring ABSTENTIONS: None PROCURE SIX SPIRAL HEAT EXCHANGERS FOR PLANT NO. 2 DIGESTERS C, D, E, F, G & H Originator: Rob Thompson 2020-1252 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 5 OPERATIONS COMMITTEE Minutes October 7, 2020 4. 5. A. Approve a Sole Source Purchase Order to Saddleback Environmental Equipment for the procurement of six Gooch Thermal Spiral Heat Exchangers for Plant No. 2 Digesters C, D, E, F, G, and H for a total amount not to exceed $187,500, plus applicable sales tax and freight; and B. Approve a contingency of $18,750 (10%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones and Lucille Kring ABSTENTIONS: None PURCHASE OF INVENTORY REPLACEMENT PARTS 2020-1253 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc. for the purchase of inventory spare parts for Thickening and Dewatering centrifuges, for a total amount not to exceed $103,913, plus applicable sales tax and freight; and B. Approve a contingency of $10,392 (10%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones and Lucille Kring ABSTENTIONS: None OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL SERVICES CONTRACT Originator: Rob Thompson 2020-1268 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 5 OPERATIONS COMMITTEE Minutes October 7, 2020 A. Approve an On-Call Service Contract for the Operations and Maintenance Coating Rehabilitation Program with Techno Coatings, Inc., per Specification No. S-2020-1191 BO, for a total amount not to exceed $329,925 per year, for the period of December 1, 2020 through November 30, 2021, with four optional one-year renewals; and B. Approve an annual contingency of $65,985 (20%). AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Steve Jones and Lucille Kring ABSTENTIONS: None NON-CONSENT: None. INFORMATION ITEMS: 6. 7. CONSTITUENTS OF EMERGING CONCERN: PFAS 2020-1260 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg and Engineering Supervisor Mark Kawamoto provided a PowerPoint presentation on PFAS, updating the Committee on OCSD's role in the development and identification of constituents of emerging concern such as per-and polyfluoroalkyl substances and microplastics, removal technology, and advocacy. ITEM RECEIVED AS AN: Information Item. CITY WATER USAGE AND REDUCTION PLAN 2020-1269 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation on a City water usage reduction plan. Mr. Thompson discussed the types and sources of water used by OCSD and indicated the areas of opportunity identified for city water reduction at both Plants. In response to questions from the Committee, Mr. Thompson stated that monitoring and alternative processes could be reviewed by the Board of Directors during the upcoming Strategic Plan update. ITEM RECEIVED AS AN: Page 4 of 5 OPERATIONS COMMITTEE Minutes October 7, 2020 Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Collacott declared the meeting adjourned at 5:42 p.m. to the meeting to be held on Wednesday, November 4, 2020 at 5:00 p.m. Submitted by: Page 5 of 5