HomeMy WebLinkAbout10-07-2020 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
CALL TO ORDER
Wednesday, October 7, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, October 7, 2020 at 5:01 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Collacott stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott
led the Flag Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida
Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers
ABSENT: Steve Jones
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Josh
Martinez were present in the Board Room. Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Dean Fisher; Mark Kawamoto; and Tina Knapp were in attendance
telephon ically.
OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Collacott did not provided a report.
General Manager Herberg announced that the State of the District will take place virtually on
October 30, 2020 at 9:00 a.m. and to please contact the Clerk for more information. Mr.
Herberg also stated that the Orange County Grand Jury was provided a socially distanced
tour of Plant No. 1 today.
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OPERATIONS COMMITTEE Minutes October 7, 2020
CONSENT CALENDAR:
Director Kring appeared to be disconnected from the meeting during the Consent Calendar
vote.
1.
2.
3.
APPROVAL OF MINUTES 2020-1270
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held September
2, 2020.
AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Steve Jones and Lucille Kring
ABSTENTIONS: None
COATING INSPECTION AND CORROSION TESTING SERVICES 2020-1246
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an Amendment to the Professional Services Agreements with On-Site
Technical Services, Inc. and CSI Services, Inc. to provide on-call Coating Inspection
and other Corrosion Testing Services for Collection System and Treatment Plant
projects, PSA2019-001, for an additional amount not to exceed $75,000 each, for a
total contract amount of $275,000 each.
AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Steve Jones and Lucille Kring
ABSTENTIONS: None
PROCURE SIX SPIRAL HEAT EXCHANGERS FOR PLANT NO. 2
DIGESTERS C, D, E, F, G & H
Originator: Rob Thompson
2020-1252
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes October 7, 2020
4.
5.
A. Approve a Sole Source Purchase Order to Saddleback Environmental
Equipment for the procurement of six Gooch Thermal Spiral Heat Exchangers
for Plant No. 2 Digesters C, D, E, F, G, and H for a total amount not to exceed
$187,500, plus applicable sales tax and freight; and
B. Approve a contingency of $18,750 (10%).
AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Steve Jones and Lucille Kring
ABSTENTIONS: None
PURCHASE OF INVENTORY REPLACEMENT PARTS 2020-1253
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc.
for the purchase of inventory spare parts for Thickening and Dewatering
centrifuges, for a total amount not to exceed $103,913, plus applicable sales tax
and freight; and
B. Approve a contingency of $10,392 (10%).
AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Steve Jones and Lucille Kring
ABSTENTIONS: None
OPERATIONS AND MAINTENANCE COATING REHABILITATION
PROGRAM ON-CALL SERVICES CONTRACT
Originator: Rob Thompson
2020-1268
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes October 7, 2020
A. Approve an On-Call Service Contract for the Operations and Maintenance
Coating Rehabilitation Program with Techno Coatings, Inc., per Specification
No. S-2020-1191 BO, for a total amount not to exceed $329,925 per year, for the
period of December 1, 2020 through November 30, 2021, with four optional
one-year renewals; and
B. Approve an annual contingency of $65,985 (20%).
AYES: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Brooke Jones, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Steve Jones and Lucille Kring
ABSTENTIONS: None
NON-CONSENT:
None.
INFORMATION ITEMS:
6.
7.
CONSTITUENTS OF EMERGING CONCERN: PFAS 2020-1260
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg and Engineering Supervisor Mark
Kawamoto provided a PowerPoint presentation on PFAS, updating the Committee on
OCSD's role in the development and identification of constituents of emerging concern
such as per-and polyfluoroalkyl substances and microplastics, removal technology,
and advocacy.
ITEM RECEIVED AS AN:
Information Item.
CITY WATER USAGE AND REDUCTION PLAN 2020-1269
Originator: Rob Thompson
Assistant General Manager Rob Thompson provided a PowerPoint presentation on a
City water usage reduction plan. Mr. Thompson discussed the types and sources of
water used by OCSD and indicated the areas of opportunity identified for city water
reduction at both Plants. In response to questions from the Committee, Mr. Thompson
stated that monitoring and alternative processes could be reviewed by the Board of
Directors during the upcoming Strategic Plan update.
ITEM RECEIVED AS AN:
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OPERATIONS COMMITTEE Minutes October 7, 2020
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5:42 p.m. to the meeting to be held on
Wednesday, November 4, 2020 at 5:00 p.m.
Submitted by:
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