HomeMy WebLinkAbout09-02-2020 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
CALL TO ORDER
Wednesday, September 2, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, September 2, 2020 at 5:03 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Collacott stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott
led the Flag Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
ABSENT: Brad Avery and Doug Chaffee
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Brian
Engeln were . present in the Board Room. Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Tina Knapp; Jeff Mohr; Riaz Moinuddin; Valerie Ratto; and Thomas Vu were
in attendance telephonically.
OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
None.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-1212
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes September 2, 2020
Approve Minutes of the Regular Meeting of the Operations Committee held July 1,
2020.
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
2. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE 2020-1145
REPORT
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending June 30, 2020.
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
3. GISLER-RED HILL INTERCEPTOR REHABILITATION, PROJECT NO. 2020-1185
7-65
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with COM Smith to provide
engineering services for Gisler-Red Hill Interceptor Rehabilitation, Project No.
7-65, for an amount not to exceed $1, 754,000; and
B. Approve a contingency of $175,400 (10%).
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
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OPERATIONS COMMITTEE Minutes September 2, 2020
4.
5.
6.
QUARTERLY ODOR COMPLAINT REPORT 2020-1179
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2019-20 Fourth Quarter Odor Complaint Report.
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
MANHOLE CCTV INSPECTION SERVICES 2020-1189
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Purchase Order Contract to Hoffman Southwest Corp., dba
Professional Pipe Services (Pro-Pipe), for Manhole CCTV Inspection Services,
Specification No. S-2020-1158BD, for a total amount not to exceed $146,600 for
the period beginning October 1, 2020 through September 31, 2021 , with four
optional one-year renewals; and
B. Approve an annual contingency of $14,660 (10%).
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
PURCHASE SPARE INVENTORY PARTS FOR SCHWING CAKE
PUMPS
Originator: Rob Thompson
2020-1195
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
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OPERATIONS COMMITTEE Minutes September 2, 2020
A. Approve a Sole Source Purchase Order to Schwing Bioset for the purchase of
spare inventory parts for the Schwing Cake Pumps for the Truckloading and
Thickening and Dewatering facilities, for a total amount not to exceed $228, 193,
plus applicable sales tax and shipping; and
B. Approve a contingency of $11,410 (5%).
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
NON-CONSENT:
7. PLAN2020-00 ON-CALL PLANNING STUDIES 2020-1184
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a brief description of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve annual Professional Services Agreements with AECOM Technical
Services, Inc.; Black & Veatch Corporation; Brown and Caldwell; GHD Inc.; HOR
Engineering, Inc.; Hazen and Sawyer; and Stantec Consulting Services Inc. for
On-Call Planning Studies Master Contract No. PLAN2020-00, for the term
November 1, 2020 through October 31, 2021, with a maximum annual fiscal
year contract limitation not to exceed $600,000 for each Professional Services
Agreement; and
B. Approve two additional one-year optional extensions.
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
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OPERATIONS COMMITTEE Minutes September 2, 2020
8.
9.
DIGESTER CLEANING AND DISPOSAL CONTRACT 2020-1211
Originator: Rob Thompson
Assistant General Manager Rob Thompson provided a brief description of the work to
be provided in this contract.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract for Digester Cleaning and Disposal with American
Process Group, Inc., per Specification No. S-2020-1165BD, for a total amount
not to exceed $4,636,674 per year, for the period of November 1, 2020 through
October 31, 2025, with four optional one-year renewals; and
B. Approve an annual contingency of $463,667 (10%).
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2020-1009
Originator: Kathy Millea
Ms. Millea provided a PowerPoint presentation which described the necessity of pump
stations and detailed the Bay Bridge pump station current location , adjacent
developments, original proposed new site, current proposed new site, and problems
incurred during the design phase. Ms. Millea and General Counsel Brad Hagin
responded to questions regarding land purchase, land use, recoverable costs, and the
easements required .
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $1 ,784,250 (25%) to the Professional Design
Services Agreement with Arcadis U.S., Inc. for Bay Bridge Pump Station Replacement,
Project No. 5-67, for a total contingency of $2,497,950 (35%).
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones,
Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza,
Jesus Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Doug Chaffee
ABSTENTIONS: None
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OPERATIONS COMMITTEE Minutes September 2, 2020
INFORMATION ITEMS:
10. COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE 2020-1208
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided an informative PowerPoint
presentation regarding wastewater surveillance for COVID-19. The Committee
requested that Ms. Wiborg provide notes to use in reporting this information to their
agencies.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Ms. Millea indicated that she will be bringing a time-sensitive item directly to the Board in
September requesting additional contingency for Project No. FE 17-06.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 6:03 p.m. to the meeting to be held on
Wednesday, October 7, 2020 at 5:00 p.m.
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