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HomeMy WebLinkAbout07-01-2020 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, July 1, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, July 1, 2020 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott led the Flag Salute. The Clerk of the Board announced the teleconference meeting guidelines and stated that votes will be taken by roll call. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva , Fred Smith, David Shawver and John Withers ABSENT: Brad Avery STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Tyler Ramirez were present in the Board Room . Rob Thompson , Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Brian Engeln ; Tina Knapp; and Jeff Mohr were in attendance telephonically. OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room . PUBLIC COMMENTS: None. REPORTS: Committee Chair Collacott notified the Committee that OCSD Administrative offices would be closed on Friday, July 3 in observance of the Independence Day holiday. General Manager Jim Herberg provided a brief COVID-19 update. Page 1of8 OPERATIONS COMMITTEE Minutes July 1, 2020 CONSENT CALENDAR: 1. 2. 3. APPROVAL OF MINUTES 2020-1115 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO : Approve Minutes of the Regular Meeting of the Operations Committee held June 3, 2020. AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None NATURAL GAS PIPELINES REPLACEMENT AT PLANT NOS. 1 AND 2, PROJECT NO. J-127 Originator: Kathy Millea 2020-1011 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Natural Gas Pipelines Replacement at Plant Nos. 1 and 2, Project No. J-127; B. Reject the bid from apparent low bidder, Well Anchored Inc., as non-responsive; C. Award a Construction Contract to Innovative Construction Solutions for Natural Gas Pipelines Replacement at Plant Nos . 1 and 2, Project No. J-127, for a total amount not to exceed $745,500; and D. Approve a contingency of $74,550 (10%) AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None EXTENSION OF COVID-19 DISINFECTING JANITORIAL SERVICES 2020-1078 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Page 2 of 8 OPERATIONS COMMITTEE Minutes July 1, 2020 4. 5. Directors to : Approve a Sole Source Purchase Order Contract Change Order to Contract P .0 . 134070-0S with Gamboa Services, Inc. OBA Corporate Image Maintenance, extending the COVID-19 disinfecting janitorial services at Plant No . 1 and Plant No . 2, from August 1, 2020 through January 31 , 2021 , for a total change order amount not to exceed $140,400 , total Purchase Order contract amount not to exceed $236,250. AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery , Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None BLANKET PURCHASE ORDER FOR CHEVRON 5200 LOW ASH 40 OIL Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: 2020-1097 A. Approve Blanket Purchase Order for the purchase of Chevron 5200 HOAX Low Ash 40 Lubricating Bulk Oil, per Specification No. C-2020-1154BD, for the period beginning August 1, 2020 through July 31 , 2021 , with four, one-year renewal options , with the following three qualified firms , for a combined total amount not to exceed $175,000 per year: 1. Dal Chem , Inc. (OBA Alexis Oil) 2. Southern Counties Lubricants, LLC 3. Southern Counties Oil Co ., a CA Limited Partnership (OBA SC Fuels); and B. Approve an annual contingency of $8 ,750 (5%). AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None SERVICE CONTRACT FOR PLANT NO. 1 THICKENING AND DEWATERING ODOR CONTROL CARBON CHANGE-OUTS, SPECIFICATION NO. S-2020-1155 Originator: Rob Thompson MOVED, SECONDED , AND DULY CARRIED TO: Page 3 of 8 2020-1103 OPERATIONS COMMITTEE Minutes July 1, 2020 6. 7. A. Award a Purchase Order Contract to Prominent Systems, Inc . for Plant No. 1 Thickening and Dewatering Odor Control , Carbon Change-Outs, Specification No . S-2020-1155, for a total amount not to exceed $122, 758 for the period August 1, 2020 through July 31, 2021, with four, one-year renewal options; and B. Approve a contingency of $18,414 (15%). AYES: Robert Collacott, Mariellen Yarc , Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None SHALLOW REBAR REPAIR SERVICES 2020-1123 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order service contract to Tharsos Inc . to provide Shallow Rebar Repair Services, per Specification No . S-2020-1161 BO, for a total amount not to exceed $272,797 for the period beginning August 1, 2020 through July 31, 2021, with four, one-year renewal options; and B. Approve an annual contingency of $13,640 (5%). AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Nelida Mendoza , Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None PLANT NO. 1 SUNFLOWER PUMP NO. 2 GEAR DRIVE REPLACEMENT Originator: Rob Thompson 2020-1124 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Sole Source Purchase Order Contract to Nuttall Gear for the purchase of a Nuttall Gear Drive T/25 unit for Plant No. 1 Sunflower Pump Station, for a total amount not to exceed $198,610, plus applicable tax and freight, and B. Approve a contingency of $9 ,931 (5%). Page 4 of 8 OPERATIONS COMMITTEE Minutes July 1, 2020 8. AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Nelida Mendoza, Jesus Silva , Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None REHABILITATION OF SIXTEEN RECTANGULAR CLARIFIERS AT PLANT N0.1 Originator: Rob Thompson 2020-1125 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a service contract to J.R. Filanc Construction Company, Inc. for the mechanical rehabilitation and overhaul of sixteen rectangular primary clarifier tanks at Plant No. 1, Specification No. S-2020-1148BD, for a total amount not to exceed $1 ,319 ,313 ; and B. Approve a contingency of $131 ,932 (10%). AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Nelida Mendoza, Jesus Silva, Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt ABSTENTIONS: None Director Massa-Lavitt arrived at the meeting at 5:12 p.m. NON-CONSENT: 9. HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-105 Originator: Kathy Millea 2020-1010 Director of Engineering Kathy Millea provided a PowerPoint presentation which described the necessity for the sole source . MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to : Page 5 of 8 OPERATIONS COMMITTEE Minutes July 1, 2020 Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the sole source specification of SUEZ Water Technologies & Solutions for refurbishing four existing bar screens and for furnishing two new bar screens for Headworks Rehabilitation at Plant No . 1, Project No. P1-105". AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Allan Bernstein ABSTENTIONS: None Director Allan Bernstein arrived at the meeting at 5: 17 p. m. 10. HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. 2019-832 P1-105 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint presentation which described the need for the sole source. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the sole source specification of Huber Technology for grit washing and dewatering systems for Headworks Rehabilitation at Plant No . 1, Project No. P1-105". AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None 11. A-SIDE PRIMARY TREATMENT CLARIFIERS REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-98A Originator: Kathy Millea 2020-1012 Director of Engineering Kathy Millea provided a PowerPoint presentation which described the need for the sole source, and responded to questions from the Commtitee. Page 6 of 8 OPERATIONS COMMITTEE Minutes July 1, 2020 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to : Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the Sole Source Specification of Hallsten Corporation , manufacturer of Truss Supported Flat Aluminum Covers for A-Side Primary Clarifiers Replacement at Plant No. 2, Project No . P2-98A, as part of Primary Treatment Rehabilitation at Plant No. 2, Project No. P2-98". AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein , Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None Director Bernstein departed the meeting at 5:30 p.m. 12. TPAD DIGESTER FACILITY AT PLANT NO. 2, PROJECT NO. P2-128 2020-1013 Originator: Kathy Millea Director of Engineering Kathy Millea provided an informative PowerPoint presentation and responded to questions from the Committee. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to : A Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Temperature Phased Anaerobic Digestion (TPAD) Digester Facility at Plant No. 2, Project No. P2-128, for an amount not to exceed $39,300,000; and B. Approve a contingency of $3,930,000 (10%). AYES: Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith , David Shawver and John Withers NOES: None ABSENT: Brad Avery and Allan Bernstein ABSTENTIONS: None RECUSED: Robert Collacott Page 7 of 8 OPERATIONS COMMITTEE Minutes July 1, 2020 INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: Chair Collacott requested an update on the Food Waste Processing Facility project. Board Chair David Shawver wished everyone a Happy 4th of July! ADJOURNMENT: Chair Collacott declared the meeting adjourned at 5:43 p.m. to the meeting to be held on Wednesday, September 2, 2020 at 5:00 p.m . Page 8 of 8