HomeMy WebLinkAbout07-01-2020 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
CALL TO ORDER
Wednesday, July 1, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, July 1, 2020 at 5:03 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Collacott stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott
led the Flag Salute.
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee,
Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt,
Nelida Mendoza, Jesus Silva , Fred Smith, David Shawver and John
Withers
ABSENT: Brad Avery
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Tyler
Ramirez were present in the Board Room . Rob Thompson , Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Brian
Engeln ; Tina Knapp; and Jeff Mohr were in attendance telephonically.
OTHERS PRESENT: Brad Hagin, General Counsel was present in the Board Room .
PUBLIC COMMENTS:
None.
REPORTS:
Committee Chair Collacott notified the Committee that OCSD Administrative offices would be
closed on Friday, July 3 in observance of the Independence Day holiday.
General Manager Jim Herberg provided a brief COVID-19 update.
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OPERATIONS COMMITTEE Minutes July 1, 2020
CONSENT CALENDAR:
1.
2.
3.
APPROVAL OF MINUTES 2020-1115
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO :
Approve Minutes of the Regular Meeting of the Operations Committee held June 3,
2020.
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring , Nelida Mendoza, Jesus Silva, Fred Smith, David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
NATURAL GAS PIPELINES REPLACEMENT AT PLANT NOS. 1 AND
2, PROJECT NO. J-127
Originator: Kathy Millea
2020-1011
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Natural Gas Pipelines
Replacement at Plant Nos. 1 and 2, Project No. J-127;
B. Reject the bid from apparent low bidder, Well Anchored Inc., as non-responsive;
C. Award a Construction Contract to Innovative Construction Solutions for Natural
Gas Pipelines Replacement at Plant Nos . 1 and 2, Project No. J-127, for a total
amount not to exceed $745,500; and
D. Approve a contingency of $74,550 (10%)
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring, Nelida Mendoza, Jesus Silva , Fred Smith , David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
EXTENSION OF COVID-19 DISINFECTING JANITORIAL SERVICES 2020-1078
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
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OPERATIONS COMMITTEE Minutes July 1, 2020
4.
5.
Directors to :
Approve a Sole Source Purchase Order Contract Change Order to Contract P .0 .
134070-0S with Gamboa Services, Inc. OBA Corporate Image Maintenance, extending
the COVID-19 disinfecting janitorial services at Plant No . 1 and Plant No . 2, from
August 1, 2020 through January 31 , 2021 , for a total change order amount not to
exceed $140,400 , total Purchase Order contract amount not to exceed $236,250.
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery , Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
BLANKET PURCHASE ORDER FOR CHEVRON 5200 LOW ASH 40
OIL
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
2020-1097
A. Approve Blanket Purchase Order for the purchase of Chevron 5200 HOAX Low
Ash 40 Lubricating Bulk Oil, per Specification No. C-2020-1154BD, for the
period beginning August 1, 2020 through July 31 , 2021 , with four, one-year
renewal options , with the following three qualified firms , for a combined total
amount not to exceed $175,000 per year:
1. Dal Chem , Inc. (OBA Alexis Oil)
2. Southern Counties Lubricants, LLC
3. Southern Counties Oil Co ., a CA Limited Partnership (OBA SC Fuels); and
B. Approve an annual contingency of $8 ,750 (5%).
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
SERVICE CONTRACT FOR PLANT NO. 1 THICKENING AND
DEWATERING ODOR CONTROL CARBON CHANGE-OUTS,
SPECIFICATION NO. S-2020-1155
Originator: Rob Thompson
MOVED, SECONDED , AND DULY CARRIED TO:
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2020-1103
OPERATIONS COMMITTEE Minutes July 1, 2020
6.
7.
A. Award a Purchase Order Contract to Prominent Systems, Inc . for Plant No. 1
Thickening and Dewatering Odor Control , Carbon Change-Outs, Specification
No . S-2020-1155, for a total amount not to exceed $122, 758 for the period
August 1, 2020 through July 31, 2021, with four, one-year renewal options; and
B. Approve a contingency of $18,414 (15%).
AYES: Robert Collacott, Mariellen Yarc , Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring , Nelida Mendoza, Jesus Silva , Fred Smith , David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
SHALLOW REBAR REPAIR SERVICES 2020-1123
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order service contract to Tharsos Inc . to provide Shallow
Rebar Repair Services, per Specification No . S-2020-1161 BO, for a total amount
not to exceed $272,797 for the period beginning August 1, 2020 through July 31,
2021, with four, one-year renewal options; and
B. Approve an annual contingency of $13,640 (5%).
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring, Nelida Mendoza , Jesus Silva, Fred Smith, David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
PLANT NO. 1 SUNFLOWER PUMP NO. 2 GEAR DRIVE
REPLACEMENT
Originator: Rob Thompson
2020-1124
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Sole Source Purchase Order Contract to Nuttall Gear for the purchase
of a Nuttall Gear Drive T/25 unit for Plant No. 1 Sunflower Pump Station, for a
total amount not to exceed $198,610, plus applicable tax and freight, and
B. Approve a contingency of $9 ,931 (5%).
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OPERATIONS COMMITTEE Minutes July 1, 2020
8.
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring, Nelida Mendoza, Jesus Silva , Fred Smith, David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
REHABILITATION OF SIXTEEN RECTANGULAR CLARIFIERS AT
PLANT N0.1
Originator: Rob Thompson
2020-1125
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a service contract to J.R. Filanc Construction Company, Inc. for the
mechanical rehabilitation and overhaul of sixteen rectangular primary clarifier
tanks at Plant No. 1, Specification No. S-2020-1148BD, for a total amount not to
exceed $1 ,319 ,313 ; and
B. Approve a contingency of $131 ,932 (10%).
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring , Nelida Mendoza, Jesus Silva, Fred Smith , David
Shawver and John Withers
NOES: None
ABSENT: Brad Avery, Allan Bernstein and Sandra Massa-Lavitt
ABSTENTIONS: None
Director Massa-Lavitt arrived at the meeting at 5:12 p.m.
NON-CONSENT:
9. HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
Originator: Kathy Millea
2020-1010
Director of Engineering Kathy Millea provided a PowerPoint presentation which
described the necessity for the sole source .
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
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OPERATIONS COMMITTEE Minutes July 1, 2020
Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of
the Orange County Sanitation District, making findings pursuant to Public Contract
Code Section 3400 in support of the sole source specification of SUEZ Water
Technologies & Solutions for refurbishing four existing bar screens and for furnishing
two new bar screens for Headworks Rehabilitation at Plant No . 1, Project No. P1-105".
AYES: Robert Collacott, Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve
Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus
Silva, Fred Smith, David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Allan Bernstein
ABSTENTIONS: None
Director Allan Bernstein arrived at the meeting at 5: 17 p. m.
10. HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. 2019-832
P1-105
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation which
described the need for the sole source.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of
the Orange County Sanitation District, making findings pursuant to Public Contract
Code Section 3400 in support of the sole source specification of Huber Technology for
grit washing and dewatering systems for Headworks Rehabilitation at Plant No . 1,
Project No. P1-105".
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee,
Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt,
Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John
Withers
NOES: None
ABSENT: Brad Avery
ABSTENTIONS: None
11. A-SIDE PRIMARY TREATMENT CLARIFIERS REPLACEMENT AT
PLANT NO. 2, PROJECT NO. P2-98A
Originator: Kathy Millea
2020-1012
Director of Engineering Kathy Millea provided a PowerPoint presentation which
described the need for the sole source, and responded to questions from the
Commtitee.
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OPERATIONS COMMITTEE Minutes July 1, 2020
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
Adopt Resolution No. OCSD 20-XX entitled , "A Resolution of the Board of Directors of
the Orange County Sanitation District, making findings pursuant to Public Contract
Code Section 3400 in support of the Sole Source Specification of Hallsten Corporation ,
manufacturer of Truss Supported Flat Aluminum Covers for A-Side Primary Clarifiers
Replacement at Plant No. 2, Project No . P2-98A, as part of Primary Treatment
Rehabilitation at Plant No. 2, Project No. P2-98".
AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein , Doug Chaffee,
Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt,
Nelida Mendoza, Jesus Silva , Fred Smith , David Shawver and John
Withers
NOES: None
ABSENT: Brad Avery
ABSTENTIONS: None
Director Bernstein departed the meeting at 5:30 p.m.
12. TPAD DIGESTER FACILITY AT PLANT NO. 2, PROJECT NO. P2-128 2020-1013
Originator: Kathy Millea
Director of Engineering Kathy Millea provided an informative PowerPoint presentation
and responded to questions from the Committee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
A Approve a Professional Design Services Agreement with Brown and Caldwell to
provide engineering services for Temperature Phased Anaerobic Digestion
(TPAD) Digester Facility at Plant No. 2, Project No. P2-128, for an amount not to
exceed $39,300,000; and
B. Approve a contingency of $3,930,000 (10%).
AYES: Mariellen Yarc, Doug Chaffee, Brooke Jones, Steve Jones, Lucille
Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred
Smith , David Shawver and John Withers
NOES: None
ABSENT: Brad Avery and Allan Bernstein
ABSTENTIONS: None
RECUSED: Robert Collacott
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OPERATIONS COMMITTEE Minutes July 1, 2020
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Chair Collacott requested an update on the Food Waste Processing Facility project.
Board Chair David Shawver wished everyone a Happy 4th of July!
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5:43 p.m. to the meeting to be held on
Wednesday, September 2, 2020 at 5:00 p.m .
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