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Home My WebLink About05-06-2020 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, May 6, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, May 6, 2020 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott led the Flag Salute. The Clerk of the Board announced the teleconference meeting guide lines and stated that votes will be taken by roll call . DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows : PRESENT: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers ABSENT: Brad Avery STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; Al Garcia; and Josh Martinez were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; and Tina Knapp were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room . PUBLIC COMMENTS: None. REPORTS: General Manager Jim Herberg provided a brief COVID-19 update stating that all services are being maintained with no issues, with approximately half the employees telecommuting and the remaining half working onsite . Mr. Herberg also announced that the OCSD Administrative offices will be closed on May 25th in observance of the Memorial Day holiday. Page 1 of 6 OPERATIONS COMMITTEE Minutes May 6, 2020 CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2020-967 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held on March 4, 2020. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein , Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None 2. QUARTERLY ODOR COMPLAINT REPORT 2020-1023 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2019/20 Third Quarter Odor Complaint Report. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None 3. MAINTENANCE COATING OF EFFLUENT JUNCTION BOX PIPING 2020-1045 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract with Abhe & Svoboda, Inc. for the maintenance coating of the pipes and associated support structure at the Effluent Junction Box, per specification S-2020-1146BD, for a total amount not to exceed $135,732; and B. Approve a contingency of $27, 146 (20%). Page 2 of 6 OPERATIONS COMMITTEE Minutes May 6, 2020 AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva , Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None 4. NEWPORT BEACH PUMP STATION PRESSURIZATION 2020-1031 IMPROVEMENTS, PROJECT NO. 5-68 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Dudek to provide Engineering Services for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, for an amount not to exceed $542,988; and B. Approve a contingency of $54,299 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None 5. SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 CENTRAL 2020-1024 GENERATION CARBON CHANGE-OUT, SPECIFICATION NO. S-2020-1130BD Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Service Contract to EnviroSupply & Service Inc. for Plant Nos. 1 and 2, Central Generation Facility Fuel Gas Cleaning System, Carbon Change-Out [replacement]; Specification No. S-2020-1130BD, for a total amount not to exceed $240,702 for the period July 1, 2020 through June 30, 2021 , with four (4) one-year renewal options; and B. Approve a contingency of $24,071 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring , Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers Page 3 of 6 OPERATIONS COMMITTEE Minutes May 6, 2020 6. NOES: None ABSENT: Brad Avery ABSTENTIONS: None GRIT AND SCREENINGS REMOVAL, SPECIFICATION NO. S-2020-1121 BO Originator: Lan Wiborg 2020-991 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract to Denali Water Solutions for Grit and Screenings Removal, Specification No. S-2020-1121 BO, for a total amount not to exceed $551,482 for the period July 1, 2020 through June 30, 2021 , with four one-year renewal options; and B. Approve a contingency of $55, 148 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein , Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None NON-CONSENT: 7. BUSHARD DIVERSION STRUCTURE REPAIR, PROJECT NO. MP-307 2019-628 Originator: Kathy Millea Director of Engineering Kathy Millea provided a brief description of/need for this item . MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Bushard Diversion Structure Repair, Project No. MP-307; and B. Reject the bid from Mehta Mechanical Company, Inc. and direct staff to reissue the contract for bids with changes made to prolong the life of the repairs. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Doug Chaffee, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery ABSTENTIONS: None Page 4 of 6 OPERATIONS COMMITTEE Minutes May 6, 2020 8. SEISMIC EVALUATION OF STRUCTURES AT PLANT NOS.1AND2, PROJECT NO. PS15-06 Originator: Kathy Millea 2020-1029 Ms . Millea provided a PowerPoint presentation for this item that addressed resiliency at OCSD, the history of OCSD seismic evaluations, seismic risks and hazards, mitigation measures, and recommendations for long-term risk reduction. WITHOUT OBJECTION ACTION TAKEN TO: Receive and file the Seismic Evaluation of Structures at Plant Nos. 1 and 2, Project No. PS15-06. INFORMATION ITEMS: 9. CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY2020-21 Originator: Kathy Millea 2020-982 Ms Millea provided a PowerPoint presentation on this item that reviewed the FY 2019-2020 Capital Improvement Program and performance; completed planning studies; design and construction accomplishments; information as to the timing of when budget information, including CIP, is presented to the Board; CIP net 10-year and 20-year outlay; total CIP budget authority; new projects; top budget increases and decreases; project cancellations/closures; and projected FY 2020-2021 net CIP outlays by project phase. ITEM RECEIVED AS: Information Item. 10. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. 2020-1022 P2-124, AND PRICING POLICY DISCUSSION Originator: Lorenzo Tyner and Kathy Millea Mr. Herberg provided a Power Point presentation that reviewed the objectives and history of the project, location, facility highlights, facility process and layout, project budget and schedule, the policy discussion had regarding tipping fee in 2019, tipping fee basis, an overview of cost recovery, comparable agencies, summary tipping fee for preprocessed food waste for co-digestion, service area and solid waste haulers and potential food waste slurry providers, tipping fee deal points, next steps, and the outcome of tipping fee analysis . ITEM RECEIVED AS AN: Information Item. Page 5 of6 OPERATIONS COMMITTEE Minutes May 6, 2020 DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: Director Massa-Lavitt requested that an update on the Headquarters Complex project be placed on a future meeting agenda. ADJOURNMENT: Chair Collacott declared the meeting adjourned at 6:20 p.m. to the meeting to be held on Wednesday, June 3. 2020 at 5:00 p.m. Page 6 of 6