HomeMy WebLinkAbout02-05-2020 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
CALL TO ORDER
Wednesday, February 5, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, February 5, 2020 at 5:03 p.m. in the Administration Building.
Director Kring led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring , Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
STAFF PRESENT: Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant
General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of
Engineering; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Tanya Chong ; Daisy Covarubbias; Raul Cuellar; Don Cutler; Rhea DeGuzman; Mike Dorman;
Brian Engelyn; Dean Fisher; Al Garcia; Larry Johnson; Josh Martinez; Riaz Moinuddin; Jeff
Mohr; Wally Ritchie ; Don Stokes; Todd Waltz; Eros Yong; and Ruth Zintzun.
Others Present: Brad Hagin, General Counsel; Austin Mejia, Supervisor Chaffee's office;
Cherylle Barrido, Brown and Caldwell; and Bob Ooten, Alternate Director (CMSD).
PUBLIC COMMENTS:
None.
REPORTS:
General Manager Jim Herberg and Chair Collacott did not provide a report .
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2019-786
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Page 1 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
2.
3.
Approve Minutes of the Regular Meeting of the Operations Committee held on
December 4 , 2019.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT
Originator: Kathy Millea
2019-858
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending December 31 , 2019.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith , David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT,
PROJECT NO. 3-62
Originator: Kathy Millea
2019-806
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
Approve a Sewer Relocation Ag reement between the Orange County Sanitation District
and the Midway City Sanitary District.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
Page 2 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
4.
5.
PLANT NO. 2 DEWATERING CENTRIFUGE SPARE ROTATING
ASSEMBLY AND GEARBOX
Originator: Rob Thompson
2019-703
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Approve a Sole Source Purchase Order contract for the procurement of one
spare rotating assembly and gearbox for the Alfa Laval Centrifuges, Model
ALDEC G3-125, for an amount not to exceed $435,756, plus applicable sales
tax and shipping; and
B. Approve a contingency of $43,576 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring , Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
ON CALL PLANT NO. 1 & PLANT NO. 2 MEDIUM VOLTAGE CABLE
TESTING SERVICES (MP-320)
Originator: Rob Thompson
2020-867
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a three-year service contract with Halco Service Corp. for assessment
and testing of Plant No.1 and Plant No. 2 medium voltage cables per
Specification No. S-2019-1107BD, for a total amount not to exceed $491 ,655;
and
B. Approve a contingency of $73,748 (15%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith , David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
Page 3 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
6. COOPERATIVE PROCUREMENT WITH W.W. GRAINGER 2020-868
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Blanket Purchase Order with W.W. Grainger, Inc. for the purchase of
maintenance tools and supplies, in accordance with Ordinance No . OCSD-52, Section
2.03(B): Cooperative Procurement; for the period beginning March 1, 2020 through
February 28 , 2021 , with two one-year renewal options, for a total amount not to exceed
$275,000 per year.
AYES:
NOES:
Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
7. PLANT NO. 1 PURCHASE OF PROGRESSIVE CAVITY PUMP 2020-878
REPLACEMENT PARTS
8.
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Cortech Engineering for the purchase
of eight Seepex pump rotors and one stator for the sludge thickening and
dewatering facility, for a total amount not to exceed $216,210, plus applicable
sales tax and shipping; and
B. Approve a contingency of $21,620 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring , Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
PLANT NO. 2 KNIFE GATE VALVE REPLACEMENT FOR
TRUCKLOADING
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Page 4 of 8
2020-879
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Sole Source Purchase Order to CS-AMSCO for the procurement of
12 Dezurik replacement knife gate valves along with their mounting components
for the Plant No. 2 Truckloading Facility, for a total amount not to exceed
$148,032 plus applicable sales tax and shipping; and
B. Approve a contingency of $14,803 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
9. QUARTERLY ODOR COMPLAINT REPORT 2020-876
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2019/20 Second Quarter Odor Complaint Report.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
NON-CONSENT:
10. ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS,
PROJECT NO. J-98
Originator: Kathy Millea
2019-627
Director of Engineering Kathy Millea introduced Project Manager Todd Waltz who
provided a PowerPoint presentation regarding project elements including: Plant No. 1
load shedding, arc flash reduction, and replacement of obsolete equipment at Plant No.
2. Mr. Waltz provided information regarding the consultant selection and negotiation
process and responded to questions from the Committee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 5 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Professional Design Services Agreement with Brown and Caldwell to
provide engineering services for the Electrical Power Distribution System
Improvements, Project No. J-98 , for an amount not to exceed $2,240,000; and
B. Approve a contingency of $224,000 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring , Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
11. FLEET PURCHASE OF ONE MEDIUM-DUTY SERVICE BODY TRUCK 2019-859
Originator: Rob Thompson
Assistant General Manager Rob Thompson introduced Maintenance Manager Don
Stokes who provided a PowerPoint presentation regarding Fleet Services including
statistics of OCSD's fleet, description of aging vehicles, fleet management strategies,
and replacement criteria. Mr. Stokes and Mr. Thompson responded to questions from
the Committee.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one
New/Unused 2020 Ford Super Duty F-550 Truck with Maintainer Service Body
and Short Tower Crane using Sourcewell (formerly National Joint Powers
Alliance) Cooperative Contract No. 120716-NAF, for a total amount of $158,142
plus freight; and
B. Approve a contingency of $7,907 (5%).
AYES: Robert Co llacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
12. FLEET PURCHASE OF ONE SEDAN, SIX LIGHT-DUTY TRUCKS, 2020-888
AND THREE VANS
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 6 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one
new/unused Toyota Prius sedan, three new/unused F150 trucks, three
new/unused F250 Utility Body trucks, one new/unused Transit Connect Van,
and two new/unused Transit Cargo Vans using Sourcewell (formerly National
Joint Powers Alliance) Cooperative Contract No . 120716-NAF, for a total
amount of $357,312 plus freight; and
B. Approve a contingency of $17,866 (5%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
INFORMATION ITEMS:
13. ORANGE COUNTY SANITATION DISTRICT RESERVES AND
INVESTMENT POLICIES
2020-880
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner announced that a series of Budget related
information presentations would be provided each month. He introduced Controller
Wally Ritchie who provided a PowerPoint presentation regarding OCSD's reserves and
investments. Mr. Ritchie and Mr. Tyner responded to questions from the Committee
regarding amount of reserves, accountablity, and audit details.
ITEM RECEIVED AND FILED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Chair Shawver reported on his recent attendance at the CASA Winter Conference . The
Committee requested that Director of Environmental Services Lan Wiborg provide information
regarding one of the pilot programs that was discussed at the conference at a future meeting.
Page 7 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director Brooke Jones requested a presentation regarding PFAS at the March meeting .
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5:59 p.m. to the meeting to be held on
Wednesday, March 4, 2020 at 5:00 p.m.
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