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Home My WebLink About09-04-2019 Operations Committee MinutesOrange County Sanitation District Minutes of the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, September 4, 2019 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, September 4, 2019 at 5:03 p.m. in the Administration Building. Director Tim Shaw led the Flag Salute. DECLARATION OF QUORUM: A quorum was declared present as follows: Present: Robert Collacott, Mariellen Yarc , Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers Absent: Brad Avery, Doug Chaffee, Phil Hawkins and Sandra Massa-Lavitt STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Don Cutler; Mike Dorman; Dean Fisher; Al Garcia; Rich Leon; Cortney Light; Jeff Mohr; Riaz Moinuddin; Tyler Ramirez; Wally Ritchie; and Eros Yong. OTHERS PRESENT: Brad Hogin , General Counsel; Bob Ooten, Alternate Director, CMSD; and Austin Mejia, Supervisor Chaffee's office. PUBLIC COMMENTS: None. REPORTS: A report was not provided by the General Manager or the Committee Chair. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2019-511 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Page 1 of 7 OPERATIONS COMMITTEE Minutes September 4, 2019 2. 3. 4. Approve Minutes of the Special Meeting of the Operations Committee held July 10, 2019. Ayes: Noes: Absent: Abstentions: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva None QUARTERLY ODOR COMPLAINT REPORT 2019-507 Originator: Rob Thompson ACTION TAKEN TO: Receive and file the Fiscal Year 2018/19 Fourth Quarter Odor Complaint Report. Ayes: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Noes: Absent: Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva Abstentions: None CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: 2019-519 Receive and file the Capital Improvement Program Contract Performance Report for the period ending June 30, 2019. Ayes: Noes: Absent: Abstentions: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva None SUNFLOWER AND RED HILL INTERCEPTOR REPAIR, PROJECT NO. 7-66 2019-520 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 7 OPERATIONS COMMITTEE Minutes September 4, 2019 5. 6. A. Approve a Professional Design Services Agreement with GHD Inc. to provide engineering services for Sunflower and Red Hill Interceptor Repair, Project No. 7-66, for an amount not to exceed $308,712; and B. Approve a contingency of $30,871 (10%). Ayes: Noes: Absent: Abstentions: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva None BLANKET PURCHASE ORDER FOR ARC FLASH SUIT & GLOVE RENTAL PROGRAM FROM CINTAS CORPORATION 2019-534 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Blanket Purchase Order with Cintas Corporation for 12 calorie per square centimeter rated daily wear uniform and 65 calorie per square centimeter rated Arc Flash Suit and Electrically Insulated Glove Lease Program per Cooperative Agreement Contract: R-BB-19002, for a total amount not to exceed $380,185 for a three-year contract term, plus one additional three-year renewal option;and B. Approve contingency of $19,000 (5%). Ayes: Noes: Absent: Abstentions: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva None ON-CALL PREVENTATIVE MAINTENANCE SERVICES FOR ELECTRICAL EQUIPMENT (MP-278) 2019-530 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 7 OPERATIONS COMMITTEE Minutes September 4, 2019 A. Approve a Contract to provide on-call electrical maintenance services, Specification No. S-2019-1006BD-R, with Hampton Tedder Technical Services for a one-year period effective November 1, 2019 through October 31, 2020, for an amount not to exceed $1,657,950, and approve four, one-year renewal options; and B. Approve a contingency of $82,898 (5%). Ayes: Noes: Absent: Abstentions: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Fred Smith, David Shawver and John Withers None Brad Avery, Doug Chaffee, Phil Hawkins, Sandra Massa-Lavitt and Jesus Silva None Director Silva arrived at the meeting at 5:11 p.m. NON-CONSENT: 7. 8. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-123 Originator: Kathy Millea 2019-512 MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Spec Services, Inc. to provide construction support services for Return Activated Sludge Piping Replacement at Plant No. 2, Project No. P2-123, for a total amount not to exceed $252,329; and B. Approve a contingency of $25,233 (10%). Ayes: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers Noes: None Absent: Brad Avery, Doug Chaffee, Phil Hawkins and Sandra Massa-Lavitt Abstentions: None RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-123 Originator: Kathy Millea Page 4 of 7 2019-514 OPERATIONS COMMITTEE Minutes September 4, 2019 9. MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Return Activated Sludge Piping Replacement at Plant No. 2, Project P2-123; 8. Receive and file Orange County Sanitation District's Notice of Intent to Award dated August 8, 2019; C. Receive and file Award Protest from W .M. Lyles Co. dated August 13, 2019, concerning the award to Shimmick Construction Company; D. Receive and file response letter from Shimmick Construction Company dated August 20, 2019, regarding the bid protest of W .M. Lyles Co.; E. Receive and file Orange County Sanitation District's determination letter dated August 23, 2019, to W.M. Lyles Co. responding to Award Protest; F. Deny award protest filed by W.M. Lyles Co.; G. Award a Construction Contract to Shimmick Construction Company for Return Activated Sludge Piping Replacement at Plant No. 2, Project No. P2-123, for a total amount not to exceed $6,042,111; and H. Approve a Construction Contract contingency of $604,211 (10%). Ayes: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers Noes: None Absent: Brad Avery, Doug Chaffee, Phil Hawkins and Sandra Massa-Lavitt Abstentions: None PLANT NO. 2 EFFLUENT PUMP STATION ANNEX, VARIABLE FREQUENCY DRIVE MODERNIZATION, AND MANUFACTURER SERVICE AGREEMENT Originator: Rob Thompson 2019-529 MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 5 of 7 OPERATIONS COMMITTEE Minutes September 4, 2019 A. Approve Sole Source Purchase Order to the Original Equipment Manufacturer, Siemens Industry, Inc., to modernize three Effluent Pump Station Annex (EPSA) Variable Frequency Drives (VFDs) for a fixed amount not to exceed $368,879, plus applicable tax and shipping; B. Approve Sole Source Purchase Order for SIEPRO® Technical Service Agreement with Siemens Industry, Inc. to perform annual preventative maintenance, for a three-year period, for an amount not to exceed $68,805, plus applicable tax and shipping; and C. Approve contingency funds of 20% for each contract, for a combined total not to exceed $87,537. Ayes: Robert Collacott, Mariellen Yarc, Allan Bernstein, Steve Jones, Lucille Kring, Tim Shaw, Jesus Silva, Fred Smith, David Shawver and John Withers Noes: None Absent: Brad Avery, Doug Chaffee, Phil Hawkins and Sandra Massa-Lavitt Abstentions: None Director Shaw departed the meeting at 5:40 p.m. INFORMATION ITEMS: 10. PROCESS CONTROL SYSTEMS UPGRADES STUDY, PROJECT NO. SP-196 Originator: Kathy Millea Received and filed the information item. Information Only. Director Jones departed the meeting at 5:53 p.m. DEPARTMENT HEAD REPORTS: 2019-518 The Director of Engineering reported that, at the request of committee Chair Collacott, two proposed changes were added to the Strategic Plan: feasibility of on-site anaerobic digestion for green waste + food waste and the expansion of the GWRS to include mining for brackish water in shallow acquifers. Page 6 of 7 OPERATIONS COMMITTEE Minutes September 4, 2019 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Collacott declared the meeting adjourned at 5:57 p.m. to the meeting to be held on Wednesday, October 2, 2019 at 5:00 p.m. . . .'--_-: -. : -~ - , --. -. ~ ... .-... . . -- :' -~✓ ..::.-..,.,. ~< -------... -............... . • ..,r -·. - Page 7 of 7