HomeMy WebLinkAbout07-10-2019 Operations Committee MinutesMINUTES OF THE
SPECIAL OPERATIONS COMMITTEE MEETING
Orange County Sanitation District
Wednesday, July 10, 2019, 5:00 p.m.
A Special meeting of the Operations Committee was called to order by Committee Chair
Bob Collacott on Wednesday, July 10, 2019 at 5:01 p.m. in the Administration Building.
Director Jesus Silva led the Flag Salute. A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Robert Collacott, Chair
Mariellen Yarc, Vice-Chair
Brad Avery
Allan Bernstein
Doug Chaffee
Phil Hawkins
Steve Jones
Lucille Kring
Sandra Massa-Lavitt
Tim Shaw
Jesus J. Silva
Fred Smith
David Shawver, Board Chair
John Withers, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
None
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
Megan Carlson
Ron Coss
Jacob Dalgoff
Mike Dorman
Dean Fisher
Lisa Frigo
Ted Gerber
Mark Kawamoto
Annie Larkin
Cory Mayne
Tom Meregillano
Jeff Mohr
Adam Nazaroff
Valerie Ratto
Don Stokes
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Austin Mejia (Supervisor Chaffee's office)
Clerk of the Board Kelly Lore announced that late communication was received regarding
Item No. 4 and Item No. 5 which was provided in hard copy to the Directors and made
available to the public.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reminded the Committee about OCSD's upcoming 55th
Anniversary Open House & Centrifuge Ribbon Cutting VIP event on Saturday, July 27
from 9:00 a.m. to 12:00 p.m.
REPORT OF COMMITTEE CHAIR:
Chair Collacott did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
Regular meeting of the Operations Committee held on June 5, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
None
None
None
2. PLANT NO. 2 TRICKLING FILTER INFLUENT (FEED) PUMP REPAIRS
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Vaughan's Industrial Repair Co.,
Inc for the repair and reinstallation of six influent pumps at the Plant No. 2
Trickling Filter Pump Station, for a total amount not to exceed $631,010;
and
B. Approve a contingency of $126,202 (20%).
AYES:
NOES:
Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
None
ABSTENTIONS: None
ABSENT: None
07/10/2019 Operations Committee SPECIAL MEETING Minutes Page 2 of 7
3. RENEWAL AGREEMENT FOR LIQUID OXYGEN PURCHASE AND
ASSOCIATED VAPORIZATION SYSTEM MAINTENANCE SPECIFICATION
NO. C-2018-926BD
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 1 for a unit price increase of $0.0535 per centum
cubic feet (22.8%) to the chemical supplier agreement with Airgas USA,
LLC for the purchase of liquid oxygen, Specification No. C-2018-926BD, for
the period beginning August 21, 2019 through August 20, 2020 for a unit
price of $0.288 per centum cubic feet delivered, plus applicable sales tax,
for a total estimated annual amount of $496,512; and
B. Authorize unit price adjustment of up to 15% annually using mutually
acceptable price indices for subsequent agreement renewal periods.
AYES: Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
4. HEADWORKS REHABILITATION AND EXPANSION AT PLANT N0.1,
PROJECT NO. P1-105 (Kathy Millea)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Mitigated Negative Declaration and
Mitigation Monitoring and Reporting Program for the Headworks
Rehabilitation and Expansion at Plant No. 1, Project No. P1-105, prepared
by Carollo and Environmental Science Associates; and
B. Adopt Resolution No. OCSD 19-XX, entitled: "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Mitigated
Negative Declaration for the Headworks Rehabilitation and Expansion at
Plant No. 1, Project No. P1-105, adopting a Mitigation Monitoring and
Reporting Program, and approving the Headworks Rehabilitation and
Expansion at Plant No. 1, Project No. P1-105."
AYES: Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
07/10/2019 Operations Committee SPECIAL MEETING Minutes Page 3 of 7
NON-CONSENT:
5. PLANT NO. 2 TRUCKLOADING AUGER REPLACEMENT
(Rob Thompson)
Assistant General Manager Rob Thompson provided a brief description of the item
and the need for the procurement.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Putzmeister for the procurement
of up to 12 replacement Putzmeister augers along with their associated
mounting components including gear motor assembly for the Plant No. 2
truckloading facility, for a total amount not to exceed $663,359;
B. Approve payment of $198,008 (30%) of the not-to-exceed amount at the
time of order; and
C. Approve a contingency of $132,672 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
None
None
None
6. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 2,
PROJECT NO. P2-92 (Kathy Millea)
Director of Engineering Kathy Millea introduced Engineering Manager Dean Fisher
who provided a PowerPoint presentation which included: project scope,
objectives, and current status; lead and asbestos abatement; and contingency
status
Mr. Fisher responded to questions regarding the contingency costs.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $498,500 (1 %) to the construction
contract with Shimmick Construction Company, Inc. for Sludge Dewatering and
Odor Control at Plant No. 2, Project No. P2-92, for a total contingency of
$2,991,000 (6%).
AYES:
NOES:
Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
None
ABSTENTIONS: None
ABSENT: None
07/10/2019 Operations Committee SPECIAL MEETING Minutes Page 4 of 7
7. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Kathy Millea)
Ms. Millea introduced Engineering Manager Jeff Mohr who provided a PowerPoint
presentation which included: project objectives, scope, and status; project
challenges; consultant costs; troubleshooting; and the current contingency status.
In response to a question from Board Chair Shawver, Mr. Thompson described the
contingency process and the percentages requested.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $357,000 (5%) to the Professional
Consultant Services Agreement with HOR Engineering, Inc. to provide
construction support services for Sludge Dewatering and Odor Control at Plant No.
1, Project No. P1-101, for a total contingency amount of $2,499,000 (35%).
AYES: Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
8. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT NO. 1, PROJECT NO. P1-129 (Kathy Millea)
Engineering Manager Jeff Mohr provided a PowerPoint presentation which
included: a brief overview of the RAS piping replacement and the construction
challenges necessitating the budget increase.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $1,300,000 for Return Activated Sludge
Piping Replacement at Activated Sludge Plant No. 1, Project No. P1-129,
for a total budget of $10,300,000;
B. Approve a Professional Construction Services Agreement with AECOM
Technical Services, Inc. to provide construction support services for Return
Activated Sludge Piping Replacement at Activated Sludge Plant No. 1,
Project No. P1-129, for a total amount not to exceed $140,000; and
C. Approve a contingency related to the Professional Construction Services
Agreement of $14,000 (10%).
AYES: Avery, Bernstein, Chaffee, Collacott, Hawkins, S. Jones,
Kring, Massa-Lavitt, Shaw, Shawver, Silva, F. Smith, Withers,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
07/10/2019 Operations Committee SPECIAL MEETING Minutes Page 5 of 7
INFORMATION ITEMS:
9. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
LABORATORY AND OCEAN MONITORING UP-DATE (Lan Wiborg)
Each month, staff provides an informational presentation on topics of interest to
the Board of Directors. This month's topic: Orange County Sanitation District
Environmental Services Laboratory, Monitoring, and Compliance Division (LMC):
Protecting Public Health and the Environment.
Ron Coss, Environmental Lab & Ocean Monitoring Manager, provided an
informative PowerPoint presentation that reviewed the structure of the
Environmental Services Department, environmental monitoring done by the
Sanitation District, laboratory functions and instruments, accreditation, 2018-19
Orange County beach report card, future endeavors, projects, and partners. Mr.
Coss announced an upcoming Nerissa Rig Fishing Cruise would be available on
July 29 and July 30 and indicated that if there was interest in attending to please
contact the Clerk of the Board.
10. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
(Kathy Millea)
Staff presented information regarding proposed Interim Food Waste Receiving
Facility, Project No. P2-124, which included a project viability review that verified
that the project is economically justifiable based on project costs and anticipated
tipping fees.
Ms. Millea provided background information on this item and introduced Jacob
Dalgoff, Senior Engineer, who provided a PowerPoint presentation that included
information regarding the project, digester feed detail, layout, project viability,
market conditions, and schedule.
Board Chair Shawver expressed interest in revisiting tonnage fees, the pay-back
period, recouping capital costs, and finding an end-market.
DEPARTMENT HEAD REPORTS:
Ms. Millea provided information on the Tesla battery project, describing the equipment
and noting that this is the largest battery project in the United States. The Board inquired
on having a tour of this project.
CLOSED SESSION:
None.
07 /10/2019 Operations Committee SPECIAL MEETING Minutes Page 6 of 7
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT
Chair Collacott declared the meeting adjourned at 6:14 p.m. to the meeting to be held on
Wednesday, September 4, 2019 at 5:00 p.m.
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