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HomeMy WebLinkAbout06-05-2019 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, June 5, 2019, 5:00p.m. A meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, June 5, 2019 at 5:00 p.m. in the Administration Building. Alternate Director Stacy Berry led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Robert Collacott, Chair Allan Bernstein Stacy Berry (Alternate) Joy Brenner (Alternate) Doug Chaffee Brooke Jones (Alternate) Steve Jones Lucille Kring Tim Shaw Jesus J. Silva Fred Smith John Withers, Board Vice-Chair David Shawver, Board Chair COMMITTEE MEMBERS ABSENT: Sandra Massa-Lavitt PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Tina Knapp, Assistant Clerk of the Board Bob Bell Jennifer Cabral Don Cutler Mike Dorman Dean Fisher Alfredo Garcia Ted Gerber Mark Kawamoto Jeff Mohr Shahrzad Namini Adam Nazaroff Victoria Pilko Tyler Ramirez Roya Sohanaki Steve Speakman Don Stokes Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director (CMSD) Austin Mejia (Supervisor Chaffee's office) Rich ten Bosch, Black & Veatch Cherylle Barrido, Brown and Caldwell 06/05/2019 Operations Committee Minutes Page 1 of6 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. REPORT OF COMMITTEE CHAIR: Committee Chair Collacott announced that Late Communication pertaining to Item No. 9 regarding the budget update was provided this evening in the blue folders. Chair Collacott also announced that at the Board of Directors meeting on June 26, OCSD will celebrate the 30th anniversary of Director Jim Ferryman's service to the OCSD Board and casual attire is encouraged. CONSENT CALENDAR: Item No.3 was pulled by Alternate Director Brooke Jones for separate discussion and a vote was taken separate from the balance of the Consent Calendar. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the Special meeting of the Operations Committee held on May 1, 2019. AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, F. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt and Silva 2. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE CONDENSER REPAIR, PROJECT NO. MP-257 (Kathy Millea) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a service contract to Manley's Boiler LLC for Plant No. 2 Central Generation Steam Turbine Condenser Repair, Project No. MP-257, Specification No. S-2019-1019BD, for an amount not to exceed $289,900; and B. Approve a contingency of $57,980 (20%). AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, F. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt and Silva 06/05/2019 Operations Committee Minutes Page 2 of6 4. PLANT NO. 2 TRICKLING FILTER CLARIFIER "E" REPAIR (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and repair Trickling Filter Clarifier "E" rotating scum skimmer troughs, sludge ducts and their associated components for a total amount not to exceed $190,280; B. Approve a contingency of $38,056 (20%); and C. Approve Amendment to Orange County Sanitation District Purchase Order Terms and Conditions. AYES: NOES: ABSTENTIONS: ABSENT: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, F. Smith and Withers None None Massa-Lavitt and Silva Item No. 3 was pulled by Alternate Director Brooke Jones for separate discussion and a vote was taken separate from the balance of the Consent Calendar. Director Silva arrived at the meeting at 5:05p.m. 3. FLEET PURCHASE OF EIGHT SEDANS AND FOURTRANSITVANS (Rob Thompson) Assistant General Manager Rob Thompson provided a verbal overview of this item and addressed questions regarding the reason for the low mileage on the vehicles scheduled for replacement. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to National Auto Fleet Group for the purchase of four Toyota Prius sedans, four Nissan Leaf sedans, and four Ford Transit vans using Sourcewell (formerly National Joint Powers Alliance) Cooperative Contract No. 120716-NAF for a total amount not to exceed $361 ,554; and B. Approve a contingency of $18,078 (5%). AYES: NOES: 06/05/2019 Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, Silva, F. Smith and Withers None Operations Committee Minutes Page 3 of6 ABSTENTIONS: None ABSENT: Massa-Lavitt NON-CONSENT: 5. PLANT NO. 2 SECONDARY CLARIFIER REPAIRS, PROJECT NO. MP-248 (Kathy Millea) Director of Engineering Kathy Millea introduced Engineering Manager Jeff Mohr who provided a verbal overview of this item. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Plant No. 2 Secondary Clarifier Repairs, Project No. MP-248; B. Award a Construction Contract to W.M. Lyles for Plant No. 2 Secondary Clarifier Repairs, Project No. MP-248, for a total amount not to exceed $3,048,000; and C. Approve a contingency of $304,800 (10%). AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, Silva, F. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt 6. PLANT NO. 1 ICS NETWORK EXTENSION, PROJECT NO. FE17 -05 (Kathy Millea) Director of Engineering Kathy Millea introduced Engineering Manager Mike Dorman who provided a verbal overview of this item. Mr. Dorman provided the dollar amount of the bid received for the low bid that was deemed non-responsive in response to an inquiry made by the Committee. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Plant No. 1 ICS Network Extension, Project No. FE17-05; B. Receive and file Clarification Request No. 2 issued to ODC Engineering and Technology on April 29, 2019; C. Receive and file ODC's response to Clarification Request No. 2 received by the Orange County Sanitation District on May 6, 2019; D. Receive and file Award Recommendation Notice issued to ODC on May 17, 2019 informing them of the Orange County Sanitation District's findings and subsequent recommendation to reject their Bid as non-responsive; 06/05/2019 Operations Committee Minutes Page 4 of6 E. Reject low bid from ODC Engineering and Technology as non-responsive; F. Receive and file Orange County Sanitation District's Award Recommendation Notice issued to all Bidders dated May 17, 2019; G. Award a construction contract to RP Controls, for the Plant No. 1 ICS Network Extension, Project No. FE17-05, for a total amount not to exceed $321 ,889; and H. Approve a contingency of $32,188 (1 0%). AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee, Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw, Shawver, Silva, F. Smith and Withers None None Massa-Lavitt 7. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES RESOURCE PROTECTION (Lan Wiborg) Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District Environmental Services Resource Protection: Protecting Water, Biosolids, and Gas for Reuse. Lan Wiborg, Director of Environmental Services, provided an informative PowerPoint presentation on this that included an overview of the divisions within Environmental Services department, resource recovery at OCSD, OCSD source control, an overview of the Clean Water Act, an overview of an industrial user (definition and requirements), and non-industrial source control and the urban runoff program. Roya Sohanaki, Engineering Manager, presented information on the awards received by the OCSD program and an overview of the effectiveness of the source control program. Ms. Wiborg and Ms. Sohanaki also answered questions from the Committee regarding program requirements. 8. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124 (Kathy Millea) Staff will present information regarding the Preliminary Design Report cost estimate and its anticipated impact to the FY 2019-20 Budget. Kathy Millea, Director of Engineering, provided a PowerPoint presentation that reviewed this project, project objectives, construction cost estimates, project budget changes, total CIP budget authority, and top budget increases. General Manager Herberg and Ms. Millea answered questions from the Committee regarding specific project needs. 06/05/2019 Operations Committee Minutes Page 5 of6 9. FY 2019-20 BUDGET UPDATE (Lorenzo Tyner) Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation for this item that included an overview of revenue sources, expenses, operating expenses, the capital improvement program, debt service, and closed with a recap. Mr. Tyner answered questions from the Committee pertaining to interest rates reserves. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair David Shawver indicated that Board Vice-Chair John Withers, Director Bernstein, and Director Kim will be traveling to Washington, DC the week of June 17 for advocacy days. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT Chair Collacott declared the meeting adjourned at 5:45p.m. to the meeting to be held on Wednesday, July 10, 2019 at 5:00p.m. Submitted by, Ti aKaiitu ~ Assistant Clerk of the Board 06/05/2019 Operations Committee Minutes Page 6 of6