HomeMy WebLinkAbout06-05-2019 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 5, 2019, 5:00p.m.
A meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, June 5, 2019 at 5:00 p.m. in the Administration Building.
Alternate Director Stacy Berry led the Flag Salute. A quorum was declared present, as
follows:
COMMITTEE MEMBERS PRESENT:
Robert Collacott, Chair
Allan Bernstein
Stacy Berry (Alternate)
Joy Brenner (Alternate)
Doug Chaffee
Brooke Jones (Alternate)
Steve Jones
Lucille Kring
Tim Shaw
Jesus J. Silva
Fred Smith
John Withers, Board Vice-Chair
David Shawver, Board Chair
COMMITTEE MEMBERS ABSENT:
Sandra Massa-Lavitt
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental Services
Tina Knapp, Assistant Clerk of the Board
Bob Bell
Jennifer Cabral
Don Cutler
Mike Dorman
Dean Fisher
Alfredo Garcia
Ted Gerber
Mark Kawamoto
Jeff Mohr
Shahrzad Namini
Adam Nazaroff
Victoria Pilko
Tyler Ramirez
Roya Sohanaki
Steve Speakman
Don Stokes
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Austin Mejia (Supervisor Chaffee's office)
Rich ten Bosch, Black & Veatch
Cherylle Barrido, Brown and Caldwell
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
REPORT OF COMMITTEE CHAIR:
Committee Chair Collacott announced that Late Communication pertaining to Item No. 9
regarding the budget update was provided this evening in the blue folders. Chair Collacott
also announced that at the Board of Directors meeting on June 26, OCSD will celebrate
the 30th anniversary of Director Jim Ferryman's service to the OCSD Board and casual
attire is encouraged.
CONSENT CALENDAR:
Item No.3 was pulled by Alternate Director Brooke Jones for separate discussion and a
vote was taken separate from the balance of the Consent Calendar.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
Special meeting of the Operations Committee held on May 1, 2019.
AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, F. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Massa-Lavitt and Silva
2. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE CONDENSER
REPAIR, PROJECT NO. MP-257 (Kathy Millea)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a service contract to Manley's Boiler LLC for Plant No. 2 Central
Generation Steam Turbine Condenser Repair, Project No. MP-257,
Specification No. S-2019-1019BD, for an amount not to exceed $289,900;
and
B. Approve a contingency of $57,980 (20%).
AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, F. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Massa-Lavitt and Silva
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4. PLANT NO. 2 TRICKLING FILTER CLARIFIER "E" REPAIR
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and
repair Trickling Filter Clarifier "E" rotating scum skimmer troughs, sludge
ducts and their associated components for a total amount not to exceed
$190,280;
B. Approve a contingency of $38,056 (20%); and
C. Approve Amendment to Orange County Sanitation District Purchase Order
Terms and Conditions.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, F. Smith and Withers
None
None
Massa-Lavitt and Silva
Item No. 3 was pulled by Alternate Director Brooke Jones for separate discussion and a
vote was taken separate from the balance of the Consent Calendar.
Director Silva arrived at the meeting at 5:05p.m.
3. FLEET PURCHASE OF EIGHT SEDANS AND FOURTRANSITVANS
(Rob Thompson)
Assistant General Manager Rob Thompson provided a verbal overview of this item
and addressed questions regarding the reason for the low mileage on the vehicles
scheduled for replacement.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to National Auto Fleet Group for the purchase
of four Toyota Prius sedans, four Nissan Leaf sedans, and four Ford Transit
vans using Sourcewell (formerly National Joint Powers Alliance)
Cooperative Contract No. 120716-NAF for a total amount not to exceed
$361 ,554; and
B. Approve a contingency of $18,078 (5%).
AYES:
NOES:
06/05/2019
Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, Silva, F. Smith and Withers
None
Operations Committee Minutes Page 3 of6
ABSTENTIONS: None
ABSENT: Massa-Lavitt
NON-CONSENT:
5. PLANT NO. 2 SECONDARY CLARIFIER REPAIRS, PROJECT NO. MP-248
(Kathy Millea)
Director of Engineering Kathy Millea introduced Engineering Manager Jeff Mohr
who provided a verbal overview of this item.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant No. 2
Secondary Clarifier Repairs, Project No. MP-248;
B. Award a Construction Contract to W.M. Lyles for Plant No. 2 Secondary
Clarifier Repairs, Project No. MP-248, for a total amount not to exceed
$3,048,000; and
C. Approve a contingency of $304,800 (10%).
AYES: Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, Silva, F. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Massa-Lavitt
6. PLANT NO. 1 ICS NETWORK EXTENSION, PROJECT NO. FE17 -05
(Kathy Millea)
Director of Engineering Kathy Millea introduced Engineering Manager Mike
Dorman who provided a verbal overview of this item. Mr. Dorman provided the
dollar amount of the bid received for the low bid that was deemed non-responsive
in response to an inquiry made by the Committee.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant No. 1 ICS
Network Extension, Project No. FE17-05;
B. Receive and file Clarification Request No. 2 issued to ODC Engineering and
Technology on April 29, 2019;
C. Receive and file ODC's response to Clarification Request No. 2 received by
the Orange County Sanitation District on May 6, 2019;
D. Receive and file Award Recommendation Notice issued to ODC on May 17,
2019 informing them of the Orange County Sanitation District's findings and
subsequent recommendation to reject their Bid as non-responsive;
06/05/2019 Operations Committee Minutes Page 4 of6
E. Reject low bid from ODC Engineering and Technology as non-responsive;
F. Receive and file Orange County Sanitation District's Award
Recommendation Notice issued to all Bidders dated May 17, 2019;
G. Award a construction contract to RP Controls, for the Plant No. 1 ICS
Network Extension, Project No. FE17-05, for a total amount not to exceed
$321 ,889; and
H. Approve a contingency of $32,188 (1 0%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Bernstein, Berry (Alternate), Brenner (Alternate), Chaffee,
Collacott, B. Jones (Alternate), S. Jones, Kring, Shaw,
Shawver, Silva, F. Smith and Withers
None
None
Massa-Lavitt
7. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
RESOURCE PROTECTION (Lan Wiborg)
Each month, staff provides an informational presentation on topics of interest to
the Board of Directors. This month's topic: Orange County Sanitation District
Environmental Services Resource Protection: Protecting Water, Biosolids, and
Gas for Reuse.
Lan Wiborg, Director of Environmental Services, provided an informative
PowerPoint presentation on this that included an overview of the divisions within
Environmental Services department, resource recovery at OCSD, OCSD source
control, an overview of the Clean Water Act, an overview of an industrial user
(definition and requirements), and non-industrial source control and the urban
runoff program. Roya Sohanaki, Engineering Manager, presented information on
the awards received by the OCSD program and an overview of the effectiveness
of the source control program. Ms. Wiborg and Ms. Sohanaki also answered
questions from the Committee regarding program requirements.
8. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124
(Kathy Millea)
Staff will present information regarding the Preliminary Design Report cost
estimate and its anticipated impact to the FY 2019-20 Budget.
Kathy Millea, Director of Engineering, provided a PowerPoint presentation that
reviewed this project, project objectives, construction cost estimates, project
budget changes, total CIP budget authority, and top budget increases. General
Manager Herberg and Ms. Millea answered questions from the Committee
regarding specific project needs.
06/05/2019 Operations Committee Minutes Page 5 of6
9. FY 2019-20 BUDGET UPDATE (Lorenzo Tyner)
Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation for
this item that included an overview of revenue sources, expenses, operating
expenses, the capital improvement program, debt service, and closed with a recap.
Mr. Tyner answered questions from the Committee pertaining to interest rates
reserves.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Board Chair David Shawver indicated that Board Vice-Chair John Withers, Director
Bernstein, and Director Kim will be traveling to Washington, DC the week of June 17 for
advocacy days.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT
Chair Collacott declared the meeting adjourned at 5:45p.m. to the meeting to be held on
Wednesday, July 10, 2019 at 5:00p.m.
Submitted by,
Ti aKaiitu ~
Assistant Clerk of the Board
06/05/2019 Operations Committee Minutes Page 6 of6