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HomeMy WebLinkAbout04-03-2019 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, April 3, 2019, 5:00 p.m. A meeting of the Operations Committee was called to order by Committee Chair Robert Collacott on Wednesday, April 3, 2019 at 5:03 p.m. in the Administration Building. Director Brad Avery led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Robert Collacott, Chair Mariellen Yarc, Vice-Chair Brad Avery Tom Beamish (Alternate) Allan Bernstein Doug Chaffee Brooke Jones (Alternate) Lucille Kring Sandra Massa-Lavitt Fred Smith Dave Shawver, Board Chair John Withers, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Steve Jones Jesus J. Silva PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Kelly Lore, Clerk of the Board Bob Bell Don Cutler Martin Dix Mike Dorman Dean Fisher Alfredo Garcia Larry Johnson Cortney Light Rebecca Long Jeff Mohr Riaz Moinuddin Adam Nazaroff Tyler Ramirez Wally Ritchie Don Stokes Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) Austin Mejia (Supervisor Chaffee's office) 04/03/2019 Operations Committee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that next month's meeting will be held at Plant No. 2 and will begin at 4:00 p.m. with a tour of the Plant. Alternate Directors are encouraged to attend. REPORT OF COMMITTEE CHAIR: Committee Chair Collacott did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Operations Committee held on March 6, 2019. AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Kring, Shawver, F. Smith, Withers, and Yarc NOES: ABSTENTIONS: ABSENT: None B. Jones (Alternate) and Massa-Lavitt S. Jones and Silva Item pulled and heard separately. 2. PLANT NOS. 1 AND 2 CENTRAL GENERATION ENGINE OVERHAULS (Rob Thompson) Assistant General Manager Rob Thompson provided an informative PowerPoint presentation with an overview of the required engine overhaul of the Central Generation Engines. Mr. Thompson provided a history of the prior bids and the reasons associated with the lack thereof. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to commence negotiations with identified firms for the overhaul of two central generation engines located at Plant No. 1 and Plant No. 2 Central Generation Facilities. AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Silva 04/03/2019 Operations Committee Minutes Page 2 of 4 NON-CONSENT: 3. 65-75 TON A/T CRANE REPLACEMENT (Rob Thompson) Mr. Thompson provided a PowerPoint presentation and overview of the proposed purchase of the Sany Crane replacement. Mr. Thompson stated the various uses of the crane and the unreliability of the crane that this will replace. Mr. Thompson responded to questions and concerns from the Committee regarding the legal recourse against the dealer and manufacturer, warranty information, and alternate solutions. The Committee requested additional information regarding these items be included in the item moving to the Board of Directors. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A Approve a Purchase Order to Western Pacific Crane & Equipment for the purchase of a 70-ton rough terrain crane using Sourcewell (formerly National Joint Powers Alliance) Cooperative Contract #032515-GUS, for a total amount not to exceed $679 ,413; and B. Approve a contingency of $33,971 (5%) to accommodate for fluctuations in pricing/freight costs. AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Silva 4. SITE ACCESS AND LICENSE AGREEMENT -2899 MENDOZA DRIVE, COSTA MESA (Rob Thompson) Mr. Thompson provided a brief report on this item. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Site Access and License agreement with Costa Mesa Sanitary District (CMSD) and the City of Costa Mesa, to allow mobilization of an odor control chemical dosing station and injection of chemicals into the Baker-Main Interceptor at 2899 Mendoza Drive in the city of Costa Mesa, in a form approved by General Counsel. AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Silva 04/03/2019 Operations Committee Minutes Page 3 of 4 INFORMATION ITEMS: 5. CAPITAL IMPROVEMENT PROGRAM PERFORMANCE UPDATE FOR FY 2018-19 (Kathy Millea) Engineering Manager Jeff Mohr provided an informative PowerPoint presentation on Orange County Sanitation District Capital Improvement Program performance that included: Capital Project Life Cycle; GIP outlays; Planning Studies; CEQA Facilities Master Plan Project No. PS17-08; Collections Capacity Evaluation Study Project No. PS 15-08; Design and Construction Accomplishments; performance indicators; and factors affecting non-construction cost and change order rates. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Chair Collacott declared the meeting adjourned at 6:01 p.m. to the meeting to be held on Wednesday, May 1, 2019 at 4:00 p.m. to be held at Plant No. 2 in Huntington Beach, CA. 04/03/2019 Operations Committee Minutes Page 4 of 4