HomeMy WebLinkAbout03-06-2019 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, March 6, 2019, 5:00 p.m.
A meeting of the Operations Committee was called to order by Committee Chair Robert
Collacott on Wednesday, March 6, 2019 at 5:00 p.m. in the Administration Building.
Alternate Director Joy Brenner led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Robert Collacott, Chair
Mariellen Yarc, Vice-Chair
Tom Beamish (Alternate)
Allan Bernstein
Joy Brenner (Alternate)
Phil Hawkins
Lucille Kring
Sandra Massa-Lavitt
Jesus J. Silva
Fred Smith
Dave Shawver, Board Chair
Michelle Steel (Alternate)
John Withers, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Steve Jones
PUBLIC COMMENTS:
None.
REPORT OF GENERAL MANAGER:
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Kelly Lore, Clerk of the Board
Bob Bell
John Bradley
Jennifer Cabral
Jacob Dalgoff
Mike Dorman
Natasha Dubrovski
Dean Fisher
Alfredo Garcia
Jeff Mohr
Riaz Moinuddin
Adam Nazaroff
Nasrin Nasrollahi
Victoria Pilko
Thomas Vu
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Walid Karam, Carollo
Juan Loera, Carollo
General Manager Jim Herberg did not provide a report.
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REPORT OF COMMITTEE CHAIR:
Chair Collacott reminded the Committee that the deadline for filing the Annual Statement
of Economic Interest Form 700 is April 1, 2019.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
Special meeting of the Operations Committee held on February 6, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott,
Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel
(Alternate), Withers, and Yarc
None
None
S. Jones and Silva
2. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Kathy Millea)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Professional Services Agreement with Schweitzer Engineering
Laboratories (SEL) to provide final design, programming, testing,
commissioning, and training for a load-shedding system and electrical
power system protective relays for Ocean Outfall System Rehabilitation,
Project No. J-117, Outfall Low Flow Pump Station, Contract No. J-117B, for
a total amount not to exceed $1, 100,000; and
B. Approve a contingency of $110,000 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott,
Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel
(Alternate), Withers, and Yarc
None
None
S. Jones and Silva
3. ACTIVE FAULT LOCATION STUDY AT PLANT NO. 2, PROJECT NO. PS17-03
(Kathy Millea)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Professional Services Agreement with Lettis Consultants
International, Inc. to provide engineering services for the Active Fault
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Location Study at Plant No. 2, Project No. PS17-03, for an amount not to
exceed $882,430; and
B. Approve a contingency of $88,243 (10%).
AYES: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott,
Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel
(Alternate), Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: S. Jones and Silva
4. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Kathy Millea)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for MMC, Inc. for
Safety Improvements Program: NFPA 820 Improvements at Plant 1 and
Plant 2, Contract No. J-126C;
B. Award a Construction Contract to MMC, Inc. for Safety Improvements
Program: NFPA 820 Improvements at Plant 1 and Plant 2, Contract
No. J-126C, for a total amount not to exceed $469,000; and
C. Approve a contingency of $46,900 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott,
Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel
(Alternate), Withers, and Yarc
None
None
S. Jones and Silva
Director Silva arrived at the meeting at 5:05 p.m.
NON-CONSENT:
5. HEADWORKS REHABILITATION AT PLANT N0.1, PROJECT NO. P1-105
(Kathy Millea)
Director of Engineering Kathy Millea provided an informative PowerPoint
presentation and responded to concerns and questions from the Committee
regarding: availability of funds within the CIP budget, no rate increases,
reallocation of funds from other projects, providing a better scope of work,
reviewing change orders, change order rates of 5.14% since 2008, use of reserves
for this project, and accelerated grit removal. Mr. Herberg stated that to clarify
these questions, additional information will be added to the agenda report prior to
the presentation to the Board of Directors.
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MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $36,000,000 for Headworks Rehabilitation
and Expansion at Plant No.1, Project No. P1-105, for a total budget amount
of $406,000,000; and
B. Approve a contingency increase of $5,083,398 (29%) to the Professional
Design Services Agreement with Carollo Engineers for the Headworks
Rehabilitation and Expansion at Plant No. 1, Project No. P1-105, for a total
contingency amount of $8,939,398 (51 %).
AYES: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott,
Hawkins, Kring, Massa-Lavitt, Shawver, Silva, F. Smith, Steel
(Alternate), Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: S. Jones
INFORMATION ITEMS:
6. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE
DEPARTMENT PRESENTATION (Rob Thompson)
Assistant General Manager Rob Thompson introduced Chief Plant Operator Jon
Bradley who provided a PowerPoint presentation regarding the wastewater
treatment process and responded to questions regarding the solids recovery
phase and the odors emitted at biosolids application sites.
Alternate Director Steel and Director Hawkins departed the meeting at 5:40 p.m.
Alternate Director Brenner departed the meeting at 5:55 p.m.
7. HEADQUARTERS COMPLEX AD HOC COMMITTEE UPDATE
(Rob Thompson)
Mr. Thompson informed the Committee that the Headquarter Complex Ad Hoc
Committee met on Monday, March 4. He stated that the Committee endorsed
staff's recommendation to utilize the existing staff augmentation contract with
Jacobs Engineering to provide third party engineering design support and
construction management services, as needed.
Mr. Thompson reported that the Committee was shown the schematic design and
was given a virtual walk-through of the building, which received generally positive
feedback. He stated that he updated the Committee on the budget status of the
project and the future recommendation to break the project into three standalone
projects: South Security of Plant No. 1, Laboratory Refurbishment, and
construction of the new Headquarter Complex, and the budget changes will be
presented with the upcoming budget updates in May. The building is expected to
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have a current construction cost of $64M with an expected total project cost of
$168M.
Chair Shawver stated that he had appointed Director Kring as Chair of this Ad Hoc
Committee and Director Peterson as Vice-Chair, and that the Board of Directors
will be informed of the continual progress of the design and construction.
The Committee members in attendance commended staff and HOR Architects for
the very informative meeting .
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
Chair Collacott declared the meeting adjourned at 6:05 p.m. to the meeting to be held on
Wednesday, April 3, 2019 at 5:00 p.m.
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