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HomeMy WebLinkAbout03-06-2019 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, March 6, 2019, 5:00 p.m. A meeting of the Operations Committee was called to order by Committee Chair Robert Collacott on Wednesday, March 6, 2019 at 5:00 p.m. in the Administration Building. Alternate Director Joy Brenner led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Robert Collacott, Chair Mariellen Yarc, Vice-Chair Tom Beamish (Alternate) Allan Bernstein Joy Brenner (Alternate) Phil Hawkins Lucille Kring Sandra Massa-Lavitt Jesus J. Silva Fred Smith Dave Shawver, Board Chair Michelle Steel (Alternate) John Withers, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Steve Jones PUBLIC COMMENTS: None. REPORT OF GENERAL MANAGER: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Kelly Lore, Clerk of the Board Bob Bell John Bradley Jennifer Cabral Jacob Dalgoff Mike Dorman Natasha Dubrovski Dean Fisher Alfredo Garcia Jeff Mohr Riaz Moinuddin Adam Nazaroff Nasrin Nasrollahi Victoria Pilko Thomas Vu Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) Walid Karam, Carollo Juan Loera, Carollo General Manager Jim Herberg did not provide a report. 03/06/2019 Operations Committee Minutes Page 1of5 REPORT OF COMMITTEE CHAIR: Chair Collacott reminded the Committee that the deadline for filing the Annual Statement of Economic Interest Form 700 is April 1, 2019. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the Special meeting of the Operations Committee held on February 6, 2019. AYES: NOES: ABSTENTIONS: ABSENT: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott, Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel (Alternate), Withers, and Yarc None None S. Jones and Silva 2. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Kathy Millea) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A Approve a Professional Services Agreement with Schweitzer Engineering Laboratories (SEL) to provide final design, programming, testing, commissioning, and training for a load-shedding system and electrical power system protective relays for Ocean Outfall System Rehabilitation, Project No. J-117, Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount not to exceed $1, 100,000; and B. Approve a contingency of $110,000 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott, Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel (Alternate), Withers, and Yarc None None S. Jones and Silva 3. ACTIVE FAULT LOCATION STUDY AT PLANT NO. 2, PROJECT NO. PS17-03 (Kathy Millea) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A Approve a Professional Services Agreement with Lettis Consultants International, Inc. to provide engineering services for the Active Fault 03/06/2019 Operations Committee Minutes Page 2 of 5 Location Study at Plant No. 2, Project No. PS17-03, for an amount not to exceed $882,430; and B. Approve a contingency of $88,243 (10%). AYES: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott, Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel (Alternate), Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Silva 4. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Kathy Millea) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for MMC, Inc. for Safety Improvements Program: NFPA 820 Improvements at Plant 1 and Plant 2, Contract No. J-126C; B. Award a Construction Contract to MMC, Inc. for Safety Improvements Program: NFPA 820 Improvements at Plant 1 and Plant 2, Contract No. J-126C, for a total amount not to exceed $469,000; and C. Approve a contingency of $46,900 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott, Hawkins, Kring, Massa-Lavitt, Shawver, F. Smith, Steel (Alternate), Withers, and Yarc None None S. Jones and Silva Director Silva arrived at the meeting at 5:05 p.m. NON-CONSENT: 5. HEADWORKS REHABILITATION AT PLANT N0.1, PROJECT NO. P1-105 (Kathy Millea) Director of Engineering Kathy Millea provided an informative PowerPoint presentation and responded to concerns and questions from the Committee regarding: availability of funds within the CIP budget, no rate increases, reallocation of funds from other projects, providing a better scope of work, reviewing change orders, change order rates of 5.14% since 2008, use of reserves for this project, and accelerated grit removal. Mr. Herberg stated that to clarify these questions, additional information will be added to the agenda report prior to the presentation to the Board of Directors. 03/06/2019 Operations Committee Minutes Page 3 of 5 MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $36,000,000 for Headworks Rehabilitation and Expansion at Plant No.1, Project No. P1-105, for a total budget amount of $406,000,000; and B. Approve a contingency increase of $5,083,398 (29%) to the Professional Design Services Agreement with Carollo Engineers for the Headworks Rehabilitation and Expansion at Plant No. 1, Project No. P1-105, for a total contingency amount of $8,939,398 (51 %). AYES: Beamish (Alternate), Bernstein, Brenner (Alternate), Collacott, Hawkins, Kring, Massa-Lavitt, Shawver, Silva, F. Smith, Steel (Alternate), Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones INFORMATION ITEMS: 6. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE DEPARTMENT PRESENTATION (Rob Thompson) Assistant General Manager Rob Thompson introduced Chief Plant Operator Jon Bradley who provided a PowerPoint presentation regarding the wastewater treatment process and responded to questions regarding the solids recovery phase and the odors emitted at biosolids application sites. Alternate Director Steel and Director Hawkins departed the meeting at 5:40 p.m. Alternate Director Brenner departed the meeting at 5:55 p.m. 7. HEADQUARTERS COMPLEX AD HOC COMMITTEE UPDATE (Rob Thompson) Mr. Thompson informed the Committee that the Headquarter Complex Ad Hoc Committee met on Monday, March 4. He stated that the Committee endorsed staff's recommendation to utilize the existing staff augmentation contract with Jacobs Engineering to provide third party engineering design support and construction management services, as needed. Mr. Thompson reported that the Committee was shown the schematic design and was given a virtual walk-through of the building, which received generally positive feedback. He stated that he updated the Committee on the budget status of the project and the future recommendation to break the project into three standalone projects: South Security of Plant No. 1, Laboratory Refurbishment, and construction of the new Headquarter Complex, and the budget changes will be presented with the upcoming budget updates in May. The building is expected to 03/06/2019 Operations Committee Minutes Page 4 of 5 have a current construction cost of $64M with an expected total project cost of $168M. Chair Shawver stated that he had appointed Director Kring as Chair of this Ad Hoc Committee and Director Peterson as Vice-Chair, and that the Board of Directors will be informed of the continual progress of the design and construction. The Committee members in attendance commended staff and HOR Architects for the very informative meeting . DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Chair Collacott declared the meeting adjourned at 6:05 p.m. to the meeting to be held on Wednesday, April 3, 2019 at 5:00 p.m. 03/06/2019 Operations Committee Minutes Page 5 of 5