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HomeMy WebLinkAbout02-06-2019 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 6, 2019, 5:00 p.m. A meeting of the Operations Committee was called to order by Committee Chairwoman Ellery Deaton on Wednesday, February 6, 2019 at 5:05 p.m. in the Administration Building. Chair Deaton led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Ellery Deaton, Chair Robert Collacott, Vice-Chair Brad Avery Tom Beamish (Alternate) Allan Bernstein Doug Chaffee Steve Jones Lucille Kring Fred Smith Mariellen Yarc Dave Shawver, Board Chair John Withers, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins Jesus J. Silva PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Chair Deaton did not provide a report. REPORT OF GENERAL MANAGER: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kelly Lore, Clerk of the Board Bob Bell Don Cutler Mike Dorman Dean Fisher Alfredo Garcia Kevin Hadden Courtney Light Kathy Millea Jeff Mohr Riaz Moinuddin Adam Nazaroff Tyler Ramirez OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) General Manager Jim Herberg reminded the committee of the Board Orientation to be held on February 20, 2019 at 3:00 p.m. Mr. Herberg also announced that a new addition 02/06/2019 Operations Committee Minutes Page 1 of 5 to the "green fleet", a Sewer Cleaning Combo truck, was on display in the parking area and explained how the truck operates. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the Special meeting of the Operations Committee held on January 16, 2019. AYES: Bernstein, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc NOES: ABSTENTIONS: ABSENT: None Avery, Beamish (Alternate), and Chaffee Hawkins and Silva 2. COATING INSPECTION AND CORROSION TESTING SERVICES (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2019-001, for a three-year period effective May 1, 2019, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: • On-Site Technical Services, Inc. • Corrpro Companies, Inc. • CSI Services, Inc. AYES: NOES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None ABSTENTIONS: None ABSENT: Hawkins and Silva 3. SURVEYING SERVICES (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Surveying Services for Collection System and Treatment Plant projects, PSA2019- 002, for a three-year period effective May 1, 2019, for an amount not to exceed $200,000 per individual agreement ($800,000 total) with the following four firms: • Michael Baker International, Inc. • Stantec Consulting Services, Inc. • D. Woolley & Associates, Inc. • Bush and Associates, Inc. 02/06/2019 Operations Committee Minutes Page 2 of 5 AYES: NOES: ABSTENTIONS: ABSENT: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None None Hawkins and Silva 4. GEOTECHNICAL TESTING SERVICES (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2019-003, for a three-year period effective May 1, 2019, for an amount not to exceed $300,000 per individual agreement ($900,000 total) with the following three firms: • Ninyo & Moore • SCST, Inc. • Koury Engineering and Testing, Inc. AYES: NOES: ABSTENTIONS: ABSENT: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None None Hawkins and Silva 5. QUARTERLY ODOR COMPLAINT REPORT (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2018/19 Second Quarter Odor Complaint Summary. AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None None Hawkins and Silva 6. CEQA-FACILITIES MASTER PLAN, PROJECT NO. PS17-08 (Rob Thompson) Assistant General Manager Rob Thompson introduced Engineering Manager Kathy Millea who presented an informative PowerPoint regarding the statute, the CEQA process, and when OCSD must consider CEQA. She explained the Master Plan requirements and innovative public outreach techniques used to assist and identify the environmental impacts of projects. Ms. Millea and General Counsel 02/06/2019 Operations Committee Minutes Page 3 of 5 Brad Hagin responded to questions regarding the Programmatic Environmental Impact Report. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with Dudek to provide environmental services for the preparation of a California Environmental Quality Act compliance document for the CEQA -Facilities Master Plan, Project No. PS17-08, for an amount not to exceed $812,709; and B. Approve a contingency of $81,270 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None None Hawkins and Silva 7. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) Mr. Thompson provided a brief overview of the intent of the Quarterly report and introduced Engineering Manager Jeff Mohr who provided a PowerPoint regarding the CIP performance report. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending December 31, 2018. AYES: NOES: ABSTENTIONS: ABSENT: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott, Deaton, S. Jones, Kring, Shawver, F. Smith, Withers, and Yarc None None Hawkins and Silva INFORMATION ITEMS: 8. RESERVES AND INVESTMENTS POLICIES (Lorenzo Tyner) Assistant General Manager Lorenzo Tyner provided an informative PowerPoint presentation regarding the current Reserves and Investment Policies of the Sanitation District. DEPARTMENT HEAD REPORTS: None. 02/06/2019 Operations Committee Minutes Page 4 of 5