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HomeMy WebLinkAbout01-16-2019 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, January 16, 2019, 5:00 p.m. A special meeting of the Operations Committee was called to order by Committee Chair Deaton on Wednesday, January 16, 2019 at 5:02 p.m. in the Administration Building. Chair Deaton led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Ellery Deaton, Chair Robert Collacott, Vice-Chair Joy Brenner (Alternate) Phil Hawkins Steve Jones Lucille Kring Tim Shaw Jesus Silva Fred Smith Michelle Steel Mariellen Yarc . Dave Shawver, Board Chair John Withers, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Allan Bernstein PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Chair Deaton did not provide a report. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Don Cutler Mike Dorman Natasha Dubrovski Dean Fisher Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Riaz Moinuddin Shahrzad Namini Nasrin Nasrollahi Adam Nazaroff Giti Radvar Paula Zeller OTHERS PRESENT: Brad Hagin, General Counsel Jose Zepeda, IRWD Natalie Medvedev, Supervisor Steel's office Doug Lanning, Carollo Rich Ten Bosch, Black & Veatch 01/16/2019 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the Regular meeting of the Operations Committee held on December 5, 2018. AYES: NOES: ABSTENTIONS: ABSENT: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc None None Bernstein 2. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO. FE14-05 (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Receive and file Bid Tabulation and Recommendation for Engineering/Remediation Resources Group, Inc. for the Fleet Services UST Leak Remediation, Project No. FE-14-05; B. Award a Construction Contract to Engineering/Remediation Resources Group, Inc. for the Fleet Services UST Leak Remediation, Project No. FE14-05, for a total amount not to exceed $648,675; and C. Approve a contingency of $129,735 (20%). AYES: NOES: ABSTENTIONS: ABSENT: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc None None Bernstein 3. SEWER RELOCATION AGREEMENT WITH SANTA ANA DEVELOPMENT PARTNERS, LP (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Approve a Sewer Relocation Agreement with Santa Ana Development Partners, LP for the segment relocation of the Orange County Sanitation 01/16/2019 Operations Committee Minutes Page 2 of 5 District West Trunk Bypass Sewer within the property located at 2114 East First Street, Santa Ana; and B. Authorize the General Manager to execute easement documents per the Sewer Relocation Agreement in a form approved by General Counsel. AYES: NOES: ABSTENTIONS: ABSENT: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc None None Bernstein 4. 835 S. BREA DOSING STATION-SITE ACCESS AND LICENSE AGREEMENT, SEWER LICENSE AND MAINTENANCE AGREEMENT, AND ADDENDUM NO. 5 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (SEIR) FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND COLLECTION SYSTEM ODOR & CORROSION CONTROL PROGRAM (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, receive, and file the Orange County Sanitation District's Addendum No. 5 to the Supplemental Environmental Impact Report for the Final Effluent Pump Station Annex and Collection System Odor & Corrosion Control Program, dated December 5, 2018, to add odor and corrosion control chemical facilities in the City of Brea; B. Approve a new Site Access and License agreement with Polfit Wellness, Inc. to lease property for the purpose of installing, maintaining, and operating a chemical dosing station at 835 South Brea Boulevard, in the City of Brea, for a term of 36-months, at the following lease terms, in a form approved by General Counsel: • February 1, 2019 through January 31, 2020, $2,600 per month • February 1, 2020 through January 31, 2021, $2,652 per month • February 1, 2021 through January 31, 2022, $2,705 per month; C. Approve a new Sewer License and Maintenance Agreement with the City of Brea to allow the Orange County Sanitation District to access, install, and operate the Slip Line within the City Sewer; and D. Authorize the General Manager or designee to negotiate beginning June 1, 2021 and subsequently award an option for an additional 36-month lease renewal period. AYES: NOES: ABSTENTIONS: ABSENT: 01/16/2019 Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc None None Bernstein Operations Committee Minutes Page 3 of 5 NON-CONSENT: 5. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-98 (Rob Thompson) Mr. Thompson provided a detailed PowerPoint presentation that addressed both Item No. 5 and Item No. 6. The presentation included information pertaining to the Plant No. 2 site plan, major project elements, active earthquake faults identified in a 2017 study, components of project justification, phased project approach, concrete pipe corrosion, typical clarifier mechanism, clarifier steel corrosion, and bid results. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Black & Veatch Corporation to provide construction support services for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B, for a total amount not to exceed $549,534; and B. Approve a contingency of $54,953 (10%). AYES: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein 6. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-98 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B; B. Award a Construction Contract to Myers & Sons Construction, LLC for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2- 98B, for a total amount not to exceed $8,665,000; and C. Approve a contingency of $866,500 (10%). AYES: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones, Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein 01/16/2019 Operations Committee Minutes Page 4 of 5 INFORMATION ITEMS: 7. HEADWORKS REHABILITATION AND EXPANSION AT PLANT NO. 1, PROJECT NO. P1-105 (Rob Thompson) Mr. Thompson introduced Don Cutler, Engineering Supervisor, who provided a PowerPoint presentation that reviewed the project, specifically the age of the headworks facilities, rehabilitation needed for existing facilities, demolition of unused facilities, upgrades and replacements, key challenges, project timeline, project budget, value engineering opportunities, and next steps. Mr. Herberg, Mr. Thompson, and Mr. Cutler responded to questions from the Committee throughout the presentation. Director Jones departed the meeting at 5:25 p.m. Director Steel departed the meeting at 5:30 p.m. DEPARTMENT HEAD REPORTS: Assistant General Manager Rob Thompson reported that staff is prepared to handle the current and ongoing rain event and that for a variety of reasons, including timing and an administrative error, three items will be going directly to the Board for consideration on January 23, 2019. Board Chair Shawver indicated that Director Collacott has accepted serving as the Operations Committee Vice-Chair. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Chair Deaton declared the meeting adjourned at 5:55 p.m. to the meeting to be held on Wednesday, February 6, 2019 at 5:00 p.m. Submitted by, Tt/LA0 ~oyr Tina Knapp, CMC Deputy Clerk of the Board .. 01 /16/2019 Op~~ratiom; Committee Minutes Page 5 of 5