HomeMy WebLinkAbout01-16-2019 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, January 16, 2019, 5:00 p.m.
A special meeting of the Operations Committee was called to order by Committee Chair
Deaton on Wednesday, January 16, 2019 at 5:02 p.m. in the Administration Building.
Chair Deaton led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Ellery Deaton, Chair
Robert Collacott, Vice-Chair
Joy Brenner (Alternate)
Phil Hawkins
Steve Jones
Lucille Kring
Tim Shaw
Jesus Silva
Fred Smith
Michelle Steel
Mariellen Yarc .
Dave Shawver, Board Chair
John Withers, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Allan Bernstein
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Chair Deaton did not provide a report.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Don Cutler
Mike Dorman
Natasha Dubrovski
Dean Fisher
Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Riaz Moinuddin
Shahrzad Namini
Nasrin Nasrollahi
Adam Nazaroff
Giti Radvar
Paula Zeller
OTHERS PRESENT:
Brad Hagin, General Counsel
Jose Zepeda, IRWD
Natalie Medvedev, Supervisor Steel's office
Doug Lanning, Carollo
Rich Ten Bosch, Black & Veatch
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
Regular meeting of the Operations Committee held on December 5, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
None
None
Bernstein
2. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.
FE14-05 (Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Receive and file Bid Tabulation and Recommendation for
Engineering/Remediation Resources Group, Inc. for the Fleet Services UST
Leak Remediation, Project No. FE-14-05;
B. Award a Construction Contract to Engineering/Remediation Resources
Group, Inc. for the Fleet Services UST Leak Remediation, Project No.
FE14-05, for a total amount not to exceed $648,675; and
C. Approve a contingency of $129,735 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
None
None
Bernstein
3. SEWER RELOCATION AGREEMENT WITH SANTA ANA DEVELOPMENT
PARTNERS, LP (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Sewer Relocation Agreement with Santa Ana Development
Partners, LP for the segment relocation of the Orange County Sanitation
01/16/2019 Operations Committee Minutes Page 2 of 5
District West Trunk Bypass Sewer within the property located at 2114 East
First Street, Santa Ana; and
B. Authorize the General Manager to execute easement documents per the
Sewer Relocation Agreement in a form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
None
None
Bernstein
4. 835 S. BREA DOSING STATION-SITE ACCESS AND LICENSE AGREEMENT,
SEWER LICENSE AND MAINTENANCE AGREEMENT, AND ADDENDUM NO.
5 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (SEIR)
FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND COLLECTION
SYSTEM ODOR & CORROSION CONTROL PROGRAM (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Orange County Sanitation District's
Addendum No. 5 to the Supplemental Environmental Impact Report for
the Final Effluent Pump Station Annex and Collection System Odor &
Corrosion Control Program, dated December 5, 2018, to add odor and
corrosion control chemical facilities in the City of Brea;
B. Approve a new Site Access and License agreement with Polfit Wellness,
Inc. to lease property for the purpose of installing, maintaining, and
operating a chemical dosing station at 835 South Brea Boulevard, in the
City of Brea, for a term of 36-months, at the following lease terms, in a form
approved by General Counsel:
• February 1, 2019 through January 31, 2020, $2,600 per month
• February 1, 2020 through January 31, 2021, $2,652 per month
• February 1, 2021 through January 31, 2022, $2,705 per month;
C. Approve a new Sewer License and Maintenance Agreement with the City
of Brea to allow the Orange County Sanitation District to access, install, and
operate the Slip Line within the City Sewer; and
D. Authorize the General Manager or designee to negotiate beginning June 1,
2021 and subsequently award an option for an additional 36-month lease
renewal period.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
01/16/2019
Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
None
None
Bernstein
Operations Committee Minutes Page 3 of 5
NON-CONSENT:
5. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-98 (Rob Thompson)
Mr. Thompson provided a detailed PowerPoint presentation that addressed both
Item No. 5 and Item No. 6. The presentation included information pertaining to the
Plant No. 2 site plan, major project elements, active earthquake faults identified in
a 2017 study, components of project justification, phased project approach,
concrete pipe corrosion, typical clarifier mechanism, clarifier steel corrosion, and
bid results.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Black &
Veatch Corporation to provide construction support services for B/C-Side
Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B, for a
total amount not to exceed $549,534; and
B. Approve a contingency of $54,953 (10%).
AYES: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein
6. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-98 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for B/C-Side Primary
Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B;
B. Award a Construction Contract to Myers & Sons Construction, LLC for
B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-
98B, for a total amount not to exceed $8,665,000; and
C. Approve a contingency of $866,500 (10%).
AYES: Brenner (Alternate), Collacott, Deaton, Hawkins, S. Jones,
Kring, Shaw, Shawver, Silva, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein
01/16/2019 Operations Committee Minutes Page 4 of 5
INFORMATION ITEMS:
7. HEADWORKS REHABILITATION AND EXPANSION AT PLANT NO. 1,
PROJECT NO. P1-105 (Rob Thompson)
Mr. Thompson introduced Don Cutler, Engineering Supervisor, who provided a
PowerPoint presentation that reviewed the project, specifically the age of the
headworks facilities, rehabilitation needed for existing facilities, demolition of
unused facilities, upgrades and replacements, key challenges, project timeline,
project budget, value engineering opportunities, and next steps. Mr. Herberg,
Mr. Thompson, and Mr. Cutler responded to questions from the Committee
throughout the presentation.
Director Jones departed the meeting at 5:25 p.m.
Director Steel departed the meeting at 5:30 p.m.
DEPARTMENT HEAD REPORTS:
Assistant General Manager Rob Thompson reported that staff is prepared to handle the
current and ongoing rain event and that for a variety of reasons, including timing and an
administrative error, three items will be going directly to the Board for consideration on
January 23, 2019.
Board Chair Shawver indicated that Director Collacott has accepted serving as the
Operations Committee Vice-Chair.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
Chair Deaton declared the meeting adjourned at 5:55 p.m. to the meeting to be held on
Wednesday, February 6, 2019 at 5:00 p.m.
Submitted by,
Tt/LA0 ~oyr
Tina Knapp, CMC
Deputy Clerk of the Board
..
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