HomeMy WebLinkAbout12-05-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, December 5, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, December 5, 2018 at 5:00 p.m. in the Administration Building.
Director Robert Collacott led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Allan Bernstein
Robert Collacott
Steve Jones
Scott Peotter
Tim Shaw
Jesus Silva (Alternate)
Fred Smith
Mariellen Yarc
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
Michelle Steel
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Chair Withers did not provide a report.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Ed Torres, Director of Operations & Maintenance
Jim Colston, Director of Environmental Services
Kelly Lore, Clerk of the Board
Bob Bell
Jennifer Cabral
Mike Dorman
Natasha Dubrovski
Dean Fisher
Alfredo Garcia
Ted Gerber
Cortney Light
Kathy Millea
Jeff Mohr
Riaz Moinuddin
Umesh Murthy
Adam Nazaroff
Valerie Ratto
Larry Roberson
Victoria Pilko
Roya Sohanaki
Thomas Vu
OTHERS PRESENT:
Brad Hagin, General Counsel
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg stated that a renewal invoice of $575, 000 for the Sanitation
District's Ocean Discharge Permit was received after the publication of tonight's agenda.
He stated that because of its approaching due date, the item will be moving directly to the
Board for consideration.
CONSENT CALENDAR:
At the request of Director Peotter, General Counsel affirmed that the document in Item
No. 9 was reviewed and approved by his office.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVE_D, SECONDED._ !and DULY CARHIED TO: Approve Minutes of the
November 7, 2018 Operations Committee Meeting .
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
2. RELOCATION INTO 18350 MT. LANGLEY, PROJECT NO. FE18-01
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Authorize the General Manager to approve a purchase order with
GM Business Interiors (GMBI) in an amount not to exceed $250,000 for
procurement of furniture for relocation into 18350 Mt. Langley, Project No.
FE18-01.
AYES: Barnes, Bernstein, Collacott, Deaton , S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
3. PLANT NO. 2 DIGESTER FACILITIES REHABILITATION, PROJECT
NO. P2-91-1 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Approve a task order increase
of $68,000 to United Riggers and Erectors Inc. for Digester C Tent Removal, Plant
No . 2, Project No. P2-91-1C, for a total task order of $156,239.
12/05/2018 Operations Committee Minutes Page 2 of 9
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
4. HOSE REEL FRAME WITH 12-INCH LAY FLAT HOSE (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to West Coast Safety Supply Co.
for 1,980 feet of 12-inch lay flat sewer hose with mobile hose reel,
Specification No. E-2017-910BD for a total cost of $220,383; and
B.. Approve a contingency of $22,038 (10%)
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
5.. ANNUAL SEWER LINE CCTV SERVICE CONTRACT, SPECIFICATION
NO. S-2018-1001 BO (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Award Service Contracts to two (2) contractors: Houston & Harris PCS, Inc.
(Primary) for $352,940 and Performance Pipeline Technologies
(Secondary), for $60,000 for Annual CCTV Sewer Inspection Services,
Specification No. S-2018-1001BD for a total amount not to exceed
$412,940 for the period beginning February 1, 2019 through January 31,
2020, with four (4) one-year renewal options; and
8. Approve a contingency of $41,000 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
12/05/2018 Operations Committee Minutes Page 3 of 9
6. DIGESTER CLEANING CONTRACT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to : Approve Amendment No. 1 for the remaining annual renewals of the
service contract with Synagro-WWT for Digester Cleaning and Disposal,
Specification No. S-2017-824BD, which adds a provision for a per gallon unit price
for processing excess sludge and approve the excess sludge per gallon unit price
of $0.13.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
7. PROCURE REMOTE ACTUATORS (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Approve a sole source purchase order to CBS Arcsafe for 204 electrical
power switching actuators and associated equipment for Plant No. 1, Plant
No. 2, and 15 pump stations for a total amount not to exceed $1,001,985;
and
B. Approve a contingency of $50,100 (5%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
8. INCREASE TO JANITORIAL AND FLOOR MAINTENANCE CONTRACT
(Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 1 to Service A_greement with Gamboa Services,
Inc. DBA Corporate Image Maintenance for Janitorial & Floor Maintenance
Service at Plant Nos. 1 and 2, Specification No. S-2015-730BD, for the
period February 1, 2019 through January 31 , 2020, for an amount not to
exceed $399,720, including the one (1) year renewal option; and
B. Approve an annual contingency in the amount of $39,972 (10%)
aggregately per year.
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AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
9. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE REHABILITATION
AGREEMENT WITH DRESSER-RAND (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to : Approve negotiated Purchase Order Terms & Conditions with
Dresser-Rand for the assessment and standard overhaul of the Steam Turbine at
Plant No. 2, in a form approved by General Counsel.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
NON-CONSENT:
10. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
Assistant General Manager Rob Thompson provided a PowerPoint Presentation
regarding Item Nos. 10 and 11 with the following information: J-117B Project
Elements including: new outfall low flow pump station, new plant water pump
station, Ocean Outfall Booster Station rehabilitation, CenGen switchgear
replacement, SCADA System upgrades, construction schedule, bid tabulations,
and required Board actions. He stated that two additional items will be coming
forward in the future for this project.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Brown and
Caldwell to provide construction support services for Ocean Outfall System
Rehabilitation, Project No. J-117, Outfall Low Flow Pump Station, Contract
No. J-117B, for a total amount not to exceed $8,563,913; and
B. Approve a contingency of $856,391 (10%).
AYES:
NOES:
12/05/2018
Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, F. Smith, Withers, and Yarc
None
Operations Committee Minutes Page 5 of 9
ABSTENTIONS: Silva (Alternate)
ABSENT: Hawkins and Steel
11 . OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Receive and file Bid Tabulation and Recommendation for the Outfall Low
Flow Pump Station, Contract No. J-117B;
B. Receive and file Orange County Sanitation District's Notice of Intent to
Award dated November 20, 2018;
C. Award a Construction Contract to Shimmick Construction Company, Inc. for
the Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount
not to exceed $90,200,000; and
D. Approve a construction contract contingency of $7,216,000 (8%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, F. Smith, Withers, and Yarc
NOES:
ABSTENTIONS:
ABSENT:
None
Silva (Alternate)
Hawkins and Steel
12. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2,
PROJECT NO. P2-123 (Rob Thompson)
Mr. Thompson provided an informative PowerPoint Presentation regarding Item
No. 12 including : project overlaps with two other projects, P2-118 & FE18-04;
project elements; and project objectives. He explained the structural integrity and
the extensive spall and crack repair required. Mr. Thompson explained the
reasons for combining the three projects : overlapping locations, schedule and risk
reduction, and economy of scale; and explained the additional funding required .
Mr. Thompson responded to questions regarding cost sharing light purchase and
project life expectancy.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to : Approve a budget increase of $7,250,000 for Return Activated Sludge
Piping Replacement at Activated Sludge Plant No. 2, Project No. P2-123, for a
total budget of $20,000,000.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
12/05/2018 Operations Committee Minutes Page 6 of 9
13. SUNFLOWER AND RED HILL INTERCEPTOR REPAIR, PROJECT NO. 7-66
(Rob Thompson)
Mr. Thompson provided a brief description and overview of the requested project.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Sunflower and Red Hill Interceptor Repair,
Project No. 7-66, with a budget of $5,500,000.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
14. PLANT NO. 1 RECTANGULAR PRIMARY CLARIFIER OVERHAUL
(Ed Torres)
Director of Operations and Maintenance Ed Torres introduced Riaz Moinuddin who
provided a PowerPoint Presentation regarding Item No. 14 including: project
goals, overhaul plan of rectangular clarifiers, key issues and challenges of the
project, and coordinated implementation.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order contract to Mehta Mechanical Company Inc. for
the mechanical rehabilitation and overhaul of twenty-four (24) Primary
Clarifier tanks at Plant No. 1, per Specification No. S-2018-985BD, for a
total amount not to exceed $1,998,000; and
B. Approve a contingency of $199,800 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel
INFORMATION ITEMS:
Chair Withers stated that Item No. 16 would be heard out of order.
12/05/2018 Operations Committee Minutes Page 7 of 9
16. HEADQUARTERS COMPLEX AD HOC COMMITTEE UPDATE
(Rob Thompson)
Mr. Thompson provided the following update regarding the recent meeting of the
Ad Hoc Committee held on November 14, 2018:
The Committee toured the existing Administration Building and trailers to better
understand the needs and deficiencies of the current facilities. In addition, a tour
of the newly acquired property and site of the Headquarters Complex was taken.
Staff provided building comparisons (cost and size), where OCSD's proposed
design falls about average at $550 per square foot, with the top being $655 and
the low being $412; shared the preliminary design concepts; and the discussion
and considerations leading up to the current layout that was provided.
Mr. Thompson stated that based on the Committee's direction, the next steps will
include:
o Constructability review by a third party, during the preliminary design phase
o Consider hiring a third-party construction management firm to oversee the
project along with a project organization chart with those on the team
o Review of Board Room Concepts and Public Meeting Spaces
o Scheduling of the next Ad Hoc Committee (not yet scheduled)
15. ODOR AND CORROSION CONTROL PRESENTATION (Ed Torres)
Director of Operations & Maintenance Ed Torres introduced Engineering
Supervisor Umesh Murthy who presented an informative PowerPoint Presentation
regarding the odor generation at service areas and both plants. He detailed the
odorants detected at OCSD and explained the methods used for odor and
corrosion control. Mr. Murthy demonstrated several tools used in detecting odors
including: Odor Boss Mobile Platform Nasal Ranger, Odalog camera used for
remote monitoring, and Optical gas imaging cameras for the detection of various
emissions. He also provided data on the program's success and the Strategic
Goals (Levels of Service) for Odor Control in the future.
Director Jones departed the meeting at 5:54 p.m.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
12/05/2018 Operations Committee Minutes Page 8 of 9
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
Mr. Herberg announced the upcoming retirement of Mr. Torres in January. Chair Withers
wished Mr. Torres the best of luck in the future.
Board Chairman Shawver thanked Director Peotter for his service on the Operations
Committee as this is his last meeting.
General Manager Herberg also welcomed Alternate Director Jesus Silva to the
Committee.
ADJOURNMENT
Chair Withers declared the meeting adjourned at 6 :00 p.m. to the special meeting to be
held on Wednesday, January 16, 2019 at 5:00 p.m.
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