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HomeMy WebLinkAbout12-05-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, December 5, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, December 5, 2018 at 5:00 p.m. in the Administration Building. Director Robert Collacott led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Steve Jones Scott Peotter Tim Shaw Jesus Silva (Alternate) Fred Smith Mariellen Yarc David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins Michelle Steel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Chair Withers did not provide a report. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Ed Torres, Director of Operations & Maintenance Jim Colston, Director of Environmental Services Kelly Lore, Clerk of the Board Bob Bell Jennifer Cabral Mike Dorman Natasha Dubrovski Dean Fisher Alfredo Garcia Ted Gerber Cortney Light Kathy Millea Jeff Mohr Riaz Moinuddin Umesh Murthy Adam Nazaroff Valerie Ratto Larry Roberson Victoria Pilko Roya Sohanaki Thomas Vu OTHERS PRESENT: Brad Hagin, General Counsel 12/05/2018 Operations Committee Minutes Page 1of9 REPORT OF GENERAL MANAGER: General Manager Jim Herberg stated that a renewal invoice of $575, 000 for the Sanitation District's Ocean Discharge Permit was received after the publication of tonight's agenda. He stated that because of its approaching due date, the item will be moving directly to the Board for consideration. CONSENT CALENDAR: At the request of Director Peotter, General Counsel affirmed that the document in Item No. 9 was reviewed and approved by his office. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVE_D, SECONDED._ !and DULY CARHIED TO: Approve Minutes of the November 7, 2018 Operations Committee Meeting . AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 2. RELOCATION INTO 18350 MT. LANGLEY, PROJECT NO. FE18-01 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to approve a purchase order with GM Business Interiors (GMBI) in an amount not to exceed $250,000 for procurement of furniture for relocation into 18350 Mt. Langley, Project No. FE18-01. AYES: Barnes, Bernstein, Collacott, Deaton , S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 3. PLANT NO. 2 DIGESTER FACILITIES REHABILITATION, PROJECT NO. P2-91-1 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Approve a task order increase of $68,000 to United Riggers and Erectors Inc. for Digester C Tent Removal, Plant No . 2, Project No. P2-91-1C, for a total task order of $156,239. 12/05/2018 Operations Committee Minutes Page 2 of 9 AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 4. HOSE REEL FRAME WITH 12-INCH LAY FLAT HOSE (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to West Coast Safety Supply Co. for 1,980 feet of 12-inch lay flat sewer hose with mobile hose reel, Specification No. E-2017-910BD for a total cost of $220,383; and B.. Approve a contingency of $22,038 (10%) AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 5.. ANNUAL SEWER LINE CCTV SERVICE CONTRACT, SPECIFICATION NO. S-2018-1001 BO (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : A. Award Service Contracts to two (2) contractors: Houston & Harris PCS, Inc. (Primary) for $352,940 and Performance Pipeline Technologies (Secondary), for $60,000 for Annual CCTV Sewer Inspection Services, Specification No. S-2018-1001BD for a total amount not to exceed $412,940 for the period beginning February 1, 2019 through January 31, 2020, with four (4) one-year renewal options; and 8. Approve a contingency of $41,000 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 12/05/2018 Operations Committee Minutes Page 3 of 9 6. DIGESTER CLEANING CONTRACT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Approve Amendment No. 1 for the remaining annual renewals of the service contract with Synagro-WWT for Digester Cleaning and Disposal, Specification No. S-2017-824BD, which adds a provision for a per gallon unit price for processing excess sludge and approve the excess sludge per gallon unit price of $0.13. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 7. PROCURE REMOTE ACTUATORS (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to : A. Approve a sole source purchase order to CBS Arcsafe for 204 electrical power switching actuators and associated equipment for Plant No. 1, Plant No. 2, and 15 pump stations for a total amount not to exceed $1,001,985; and B. Approve a contingency of $50,100 (5%). AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 8. INCREASE TO JANITORIAL AND FLOOR MAINTENANCE CONTRACT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Amendment No. 1 to Service A_greement with Gamboa Services, Inc. DBA Corporate Image Maintenance for Janitorial & Floor Maintenance Service at Plant Nos. 1 and 2, Specification No. S-2015-730BD, for the period February 1, 2019 through January 31 , 2020, for an amount not to exceed $399,720, including the one (1) year renewal option; and B. Approve an annual contingency in the amount of $39,972 (10%) aggregately per year. 12/05/2018 Operations Committee Minutes Page 4 of 9 AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 9. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE REHABILITATION AGREEMENT WITH DRESSER-RAND (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Approve negotiated Purchase Order Terms & Conditions with Dresser-Rand for the assessment and standard overhaul of the Steam Turbine at Plant No. 2, in a form approved by General Counsel. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel NON-CONSENT: 10. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Rob Thompson) Assistant General Manager Rob Thompson provided a PowerPoint Presentation regarding Item Nos. 10 and 11 with the following information: J-117B Project Elements including: new outfall low flow pump station, new plant water pump station, Ocean Outfall Booster Station rehabilitation, CenGen switchgear replacement, SCADA System upgrades, construction schedule, bid tabulations, and required Board actions. He stated that two additional items will be coming forward in the future for this project. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Brown and Caldwell to provide construction support services for Ocean Outfall System Rehabilitation, Project No. J-117, Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount not to exceed $8,563,913; and B. Approve a contingency of $856,391 (10%). AYES: NOES: 12/05/2018 Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc None Operations Committee Minutes Page 5 of 9 ABSTENTIONS: Silva (Alternate) ABSENT: Hawkins and Steel 11 . OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : A. Receive and file Bid Tabulation and Recommendation for the Outfall Low Flow Pump Station, Contract No. J-117B; B. Receive and file Orange County Sanitation District's Notice of Intent to Award dated November 20, 2018; C. Award a Construction Contract to Shimmick Construction Company, Inc. for the Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount not to exceed $90,200,000; and D. Approve a construction contract contingency of $7,216,000 (8%). AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: ABSTENTIONS: ABSENT: None Silva (Alternate) Hawkins and Steel 12. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-123 (Rob Thompson) Mr. Thompson provided an informative PowerPoint Presentation regarding Item No. 12 including : project overlaps with two other projects, P2-118 & FE18-04; project elements; and project objectives. He explained the structural integrity and the extensive spall and crack repair required. Mr. Thompson explained the reasons for combining the three projects : overlapping locations, schedule and risk reduction, and economy of scale; and explained the additional funding required . Mr. Thompson responded to questions regarding cost sharing light purchase and project life expectancy. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Approve a budget increase of $7,250,000 for Return Activated Sludge Piping Replacement at Activated Sludge Plant No. 2, Project No. P2-123, for a total budget of $20,000,000. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 12/05/2018 Operations Committee Minutes Page 6 of 9 13. SUNFLOWER AND RED HILL INTERCEPTOR REPAIR, PROJECT NO. 7-66 (Rob Thompson) Mr. Thompson provided a brief description and overview of the requested project. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Establish a project for Sunflower and Red Hill Interceptor Repair, Project No. 7-66, with a budget of $5,500,000. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel 14. PLANT NO. 1 RECTANGULAR PRIMARY CLARIFIER OVERHAUL (Ed Torres) Director of Operations and Maintenance Ed Torres introduced Riaz Moinuddin who provided a PowerPoint Presentation regarding Item No. 14 including: project goals, overhaul plan of rectangular clarifiers, key issues and challenges of the project, and coordinated implementation. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order contract to Mehta Mechanical Company Inc. for the mechanical rehabilitation and overhaul of twenty-four (24) Primary Clarifier tanks at Plant No. 1, per Specification No. S-2018-985BD, for a total amount not to exceed $1,998,000; and B. Approve a contingency of $199,800 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Shaw, Shawver, Silva (Alternate), F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel INFORMATION ITEMS: Chair Withers stated that Item No. 16 would be heard out of order. 12/05/2018 Operations Committee Minutes Page 7 of 9 16. HEADQUARTERS COMPLEX AD HOC COMMITTEE UPDATE (Rob Thompson) Mr. Thompson provided the following update regarding the recent meeting of the Ad Hoc Committee held on November 14, 2018: The Committee toured the existing Administration Building and trailers to better understand the needs and deficiencies of the current facilities. In addition, a tour of the newly acquired property and site of the Headquarters Complex was taken. Staff provided building comparisons (cost and size), where OCSD's proposed design falls about average at $550 per square foot, with the top being $655 and the low being $412; shared the preliminary design concepts; and the discussion and considerations leading up to the current layout that was provided. Mr. Thompson stated that based on the Committee's direction, the next steps will include: o Constructability review by a third party, during the preliminary design phase o Consider hiring a third-party construction management firm to oversee the project along with a project organization chart with those on the team o Review of Board Room Concepts and Public Meeting Spaces o Scheduling of the next Ad Hoc Committee (not yet scheduled) 15. ODOR AND CORROSION CONTROL PRESENTATION (Ed Torres) Director of Operations & Maintenance Ed Torres introduced Engineering Supervisor Umesh Murthy who presented an informative PowerPoint Presentation regarding the odor generation at service areas and both plants. He detailed the odorants detected at OCSD and explained the methods used for odor and corrosion control. Mr. Murthy demonstrated several tools used in detecting odors including: Odor Boss Mobile Platform Nasal Ranger, Odalog camera used for remote monitoring, and Optical gas imaging cameras for the detection of various emissions. He also provided data on the program's success and the Strategic Goals (Levels of Service) for Odor Control in the future. Director Jones departed the meeting at 5:54 p.m. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. 12/05/2018 Operations Committee Minutes Page 8 of 9 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: Mr. Herberg announced the upcoming retirement of Mr. Torres in January. Chair Withers wished Mr. Torres the best of luck in the future. Board Chairman Shawver thanked Director Peotter for his service on the Operations Committee as this is his last meeting. General Manager Herberg also welcomed Alternate Director Jesus Silva to the Committee. ADJOURNMENT Chair Withers declared the meeting adjourned at 6 :00 p.m. to the special meeting to be held on Wednesday, January 16, 2019 at 5:00 p.m. 12/05/2018 Operations Committee Minutes Page 9 of 9