HomeMy WebLinkAbout11-07-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, November 7, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Board
Vice-Chairman Shawver on Wednesday, November 7, 2018 at 5:04 p.m. in the
Administration Building. Director Robert Collacott led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Allan Bernstein
Robert Collacott
Scott Peotter
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
Steve Jones
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Chair Withers did not provide a report.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Kelly Lore, Clerk of the Board
Gilbert Barela
Bob Bell
Jeff Brown
Raul Cuellar
Don Cutler
Mike Dorman
Damein Frabizio
Dean Fisher
Alfredo Garcia
Rebecca Long
Kathy Millea
Jeff Mohr
Riaz Moinuddin
Adam Nazaroff
Nasrin Nasrollahi
Victoria Pilko
Tyler Ramirez
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director (CMSD)
11/07/2018 Operations Committee Minutes Page 1 of 7
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that OCSD Administrative offices will be
closed on Monday, November 12 in observance of Veterans Day and November 22 -23
for the Thanksgiving holiday.
Director of Environmental Services Jim Colston provided an update on The OC Plan for
Integrated Regional Water Management and stated that the Orange County Sanitation
District, the Orange County Water District, and the County of Orange are preparing to
submit a grant application to the State Department of Water Resources to seek a fair
share of State of California Proposition 1 grant funds.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
October 3, 2018 Operations Committee Meeting.
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and S. Jones
2. CATERPILLAR, MODEL XQ570 TRAILER MOUNTED MOBILE DIESEL
GENERATOR (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order contract to Quinn Power Systems for the
purchase of a Caterpillar, Model XQ570 Trailer Mounted Mobile Diesel 500
kW Generator, (Tier-4 Final Engine), using the Sourcewell (formerly
National Joint Powers Alliance) Cooperative Contract Number #120617-
CAT with Caterpillar, for an amount not to exceed $299,920, in accordance
with Ordinance No. OCSD-52, Section 2.03(B), Cooperative Purchases;
and
B. Approve a contingency of $14,996 (5%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/07/2018
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
Operations Committee Minutes Page 2 of 7
3. PUMP STATIONS CRITICAL BREAKER PROCUREMENT, PROJECT NO.
MP-503 (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO:
A. Approve a Purchase Order contract to Advanced Electrical and Motor
Controls for the purchase of critical circuit breakers (quantity of 21), for ten
(10) Pump Stations per Specification No. E-2018-981, for a total amount not
to exceed $103,567; and
B. Approve a contingency of $3, 106 (3%).
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and S. Jones
4. CITY OF SEAL BEACH ADOLFO LOPEZ PUMP STATION ODOR CONTROL
FACILITY (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a Site Access and License Agreement with the City of Seal
Beach to construct an odor control chemical dosing station for the injection of
chemicals into the Knott Interceptor at 1776 Adolfo Lopez Drive, in a form
approved by General Counsel.
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and S. Jones
5. SOUTHERN CALIFORNIA EDISON -AMENDMENT NO. 3 TO THE
AS-AVAILABLE CAPACITY AND ENERGY POWER PURCHASE AGREEMENT
(Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Amendment No. 3 to the As-Available Capacity and Energy Power
Purchase Agreement with Southern California Edison Company, to allow the
Orange County Sanitation District to receive monthly sale statements from
Southern California Edison Company through the electronic mail system.
AYES:
NOES:
ABSTENTIONS:
11/07/2018
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shawver, F. Smith, Withers, and Yarc
None
None
Operations Committee Minutes Page 3 of 7
ABSENT: Hawkins, S. Jones, Shaw (Non-participant Levine Act
Disclosure), and Steel (Non-participant Levine Act
Disclosure)
Item pulled and heard separately.
6. CLIMATE RESILIENCY STUDY -PROJECT NO. SP-152 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $288,000 for the Climate Resiliency Study,
Project No. SP-152, for a total budget of $878,000;
B. Approve a Professional Services Agreement with Hazen and Sawyer to
provide engineering services for the Climate Resiliency Study, Project No.
SP-152, for an amount not to exceed $697,952; and
C. Approve a contingency of $69,795 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, Sebourn, Shaw,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: Peotter
ABSTENTIONS: None
ABSENT: Hawkins and S. Jones
7. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year
2018/19 First Quarter Odor Complaint Summary.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
8. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Capital Improvement Program Contract
Performance Report for the period ending September 30, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/07/2018
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
Operations Committee Minutes Page 4 of 7
9. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Tharsos, Inc. for
Safety Improvements Program: Roof Fall Protection and Walkway Hazards
at Plant Nos. 1 and 2, and Safety Improvements at SARI Metering Station,
College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and
Crystal Cove Pump Stations, Contract No. J-126PQ;
B. Award a Construction Contract to Tharsos, Inc. for the Safety Improvements
Program: Roof Fall Protection and Walkway Hazards at Plant Nos. 1 and
2, and Safety Improvements at SARI Metering Station, College Avenue,
Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove
Pump Stations, Contract No. J-126PQ, for a total amount not to exceed
$786,000; and
C. Approve a contingency of $78,600 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
10. CONSOLIDATED DEMOLITION AND UTILITY IMPROVEMENTS AT PLANT
NO. 2, PROJECT NO. P2-110 (Rob Thompson)
Engineering Manager Dean Fisher provided an informative PowerPoint
presentation regarding the unknown conditions and construction challenges of the
project requiring the contingency increase.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $836,500 (5%) to the construction
contract with Flatiron West, Inc. for Consolidated Demolition and Utility
Improvements at Plant No. 2, Project No. P2-110, for a total contingency of
$2,174,900 (13%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/07/2018
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
Operations Committee Minutes Page 5 of 7
11. TRUCK LOADING BAY ODOR CONTROL AT PLANT NO. 2, CONTRACT
NO. P2-92A (Rob Thompson)
Engineering Manager Dean Fisher provided a PowerPoint presentation which
described the project objectives and construction challenges. He stated that the
project is 81 % complete.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $132, 160 (4%) to the construction
contract with Kiewit Infrastructure West Co. for Truck Loading Bay Odor Control at
Plant No. 2, Contract No. P2-92A, for a total construction contingency of $462,560
(14%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Hawkins and S. Jones
12. AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER
CHEMICAL (Ed Torres)
Assistant General Manager Rob Thompson provided a brief introduction to and
additional information regarding the requested agreement.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Chemical Supplier Agreement to SNF Polydyne,
Inc., for the purchase of Liquid Cationic Polymer, for the period beginning
February 1, 2019 through January 31, 2020 for a unit price of $2.782 per
active pound delivered for Solution Polymer (WE-192) including freight plus
applicable sales tax, and $2.552 per active pound delivered for Mannich
Polymer (C-331) including freight plus applicable sales tax, and $2.947 per
active pound delivered for Emulsion Polymer (WE-1328) including freight
plus applicable sales tax, and $2.947 per active pound delivered for
Emulsion Polymer (WE-1233; full liquid) including freight plus applicable
sales tax, and $3.265 per active pound delivered for Emulsion Polymer
(WE-1233; <40k lb.) including freight plus applicable sales tax, for total
estimated annual amount of $608,000;
B. Authorize General Manager to negotiate and subsequently approve new
unit prices with an estimated additional amount of $2,302,000 with SNF
Polydyne, Inc. for new cationic polymers that will be developed based on
cationic polymer specifications for the new centrifuges for the period
February 1, 2019 through January 31, 2020, not to exceed amount
estimated $2,910,000; and
C. Approve an annual unit price contingency of 10% for item B.
11/07/2018 Operations Committee Minutes Page 6 of 7
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and S. Jones
INFORMATION ITEMS:
13. ORANGE COUNTY SANITATION DISTRICT RESEARCH PROGRAM
(Rob Thompson)
Mr. Thompson introduced Senior Engineer Jeff Brown who provided a PowerPoint
presentation regarding the District's Research program including: types of
research; participation with other organizations, notable successes, current
projects examples; iTAG group and research budgeting. Mr. Thompson and
Mr. Brown responded to questions from the Committee.
Director Steel departed the meeting at 5:41 p.m.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
Chair Withers declared the meeting adjourned at 5:52 p.m. to the next meeting of
Wednesday, December 5, 2018 at 5:00 p.m.
11 /07/2018 Operations Committee Minutes Page 7 of 7