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HomeMy WebLinkAbout11-07-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, November 7, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Board Vice-Chairman Shawver on Wednesday, November 7, 2018 at 5:04 p.m. in the Administration Building. Director Robert Collacott led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Scott Peotter Tim Shaw Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins Steve Jones PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Chair Withers did not provide a report. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Kelly Lore, Clerk of the Board Gilbert Barela Bob Bell Jeff Brown Raul Cuellar Don Cutler Mike Dorman Damein Frabizio Dean Fisher Alfredo Garcia Rebecca Long Kathy Millea Jeff Mohr Riaz Moinuddin Adam Nazaroff Nasrin Nasrollahi Victoria Pilko Tyler Ramirez Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director (CMSD) 11/07/2018 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that OCSD Administrative offices will be closed on Monday, November 12 in observance of Veterans Day and November 22 -23 for the Thanksgiving holiday. Director of Environmental Services Jim Colston provided an update on The OC Plan for Integrated Regional Water Management and stated that the Orange County Sanitation District, the Orange County Water District, and the County of Orange are preparing to submit a grant application to the State Department of Water Resources to seek a fair share of State of California Proposition 1 grant funds. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the October 3, 2018 Operations Committee Meeting. AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and S. Jones 2. CATERPILLAR, MODEL XQ570 TRAILER MOUNTED MOBILE DIESEL GENERATOR (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order contract to Quinn Power Systems for the purchase of a Caterpillar, Model XQ570 Trailer Mounted Mobile Diesel 500 kW Generator, (Tier-4 Final Engine), using the Sourcewell (formerly National Joint Powers Alliance) Cooperative Contract Number #120617- CAT with Caterpillar, for an amount not to exceed $299,920, in accordance with Ordinance No. OCSD-52, Section 2.03(B), Cooperative Purchases; and B. Approve a contingency of $14,996 (5%). AYES: NOES: ABSTENTIONS: ABSENT: 11/07/2018 Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones Operations Committee Minutes Page 2 of 7 3. PUMP STATIONS CRITICAL BREAKER PROCUREMENT, PROJECT NO. MP-503 (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: A. Approve a Purchase Order contract to Advanced Electrical and Motor Controls for the purchase of critical circuit breakers (quantity of 21), for ten (10) Pump Stations per Specification No. E-2018-981, for a total amount not to exceed $103,567; and B. Approve a contingency of $3, 106 (3%). AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and S. Jones 4. CITY OF SEAL BEACH ADOLFO LOPEZ PUMP STATION ODOR CONTROL FACILITY (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Site Access and License Agreement with the City of Seal Beach to construct an odor control chemical dosing station for the injection of chemicals into the Knott Interceptor at 1776 Adolfo Lopez Drive, in a form approved by General Counsel. AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and S. Jones 5. SOUTHERN CALIFORNIA EDISON -AMENDMENT NO. 3 TO THE AS-AVAILABLE CAPACITY AND ENERGY POWER PURCHASE AGREEMENT (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 3 to the As-Available Capacity and Energy Power Purchase Agreement with Southern California Edison Company, to allow the Orange County Sanitation District to receive monthly sale statements from Southern California Edison Company through the electronic mail system. AYES: NOES: ABSTENTIONS: 11/07/2018 Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shawver, F. Smith, Withers, and Yarc None None Operations Committee Minutes Page 3 of 7 ABSENT: Hawkins, S. Jones, Shaw (Non-participant Levine Act Disclosure), and Steel (Non-participant Levine Act Disclosure) Item pulled and heard separately. 6. CLIMATE RESILIENCY STUDY -PROJECT NO. SP-152 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $288,000 for the Climate Resiliency Study, Project No. SP-152, for a total budget of $878,000; B. Approve a Professional Services Agreement with Hazen and Sawyer to provide engineering services for the Climate Resiliency Study, Project No. SP-152, for an amount not to exceed $697,952; and C. Approve a contingency of $69,795 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: Peotter ABSTENTIONS: None ABSENT: Hawkins and S. Jones 7. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year 2018/19 First Quarter Odor Complaint Summary. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones 8. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending September 30, 2018. AYES: NOES: ABSTENTIONS: ABSENT: 11/07/2018 Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones Operations Committee Minutes Page 4 of 7 9. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Tharsos, Inc. for Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plant Nos. 1 and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126PQ; B. Award a Construction Contract to Tharsos, Inc. for the Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plant Nos. 1 and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126PQ, for a total amount not to exceed $786,000; and C. Approve a contingency of $78,600 (10%). AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones 10. CONSOLIDATED DEMOLITION AND UTILITY IMPROVEMENTS AT PLANT NO. 2, PROJECT NO. P2-110 (Rob Thompson) Engineering Manager Dean Fisher provided an informative PowerPoint presentation regarding the unknown conditions and construction challenges of the project requiring the contingency increase. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $836,500 (5%) to the construction contract with Flatiron West, Inc. for Consolidated Demolition and Utility Improvements at Plant No. 2, Project No. P2-110, for a total contingency of $2,174,900 (13%). AYES: NOES: ABSTENTIONS: ABSENT: 11/07/2018 Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones Operations Committee Minutes Page 5 of 7 11. TRUCK LOADING BAY ODOR CONTROL AT PLANT NO. 2, CONTRACT NO. P2-92A (Rob Thompson) Engineering Manager Dean Fisher provided a PowerPoint presentation which described the project objectives and construction challenges. He stated that the project is 81 % complete. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $132, 160 (4%) to the construction contract with Kiewit Infrastructure West Co. for Truck Loading Bay Odor Control at Plant No. 2, Contract No. P2-92A, for a total construction contingency of $462,560 (14%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc None None Hawkins and S. Jones 12. AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER CHEMICAL (Ed Torres) Assistant General Manager Rob Thompson provided a brief introduction to and additional information regarding the requested agreement. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Chemical Supplier Agreement to SNF Polydyne, Inc., for the purchase of Liquid Cationic Polymer, for the period beginning February 1, 2019 through January 31, 2020 for a unit price of $2.782 per active pound delivered for Solution Polymer (WE-192) including freight plus applicable sales tax, and $2.552 per active pound delivered for Mannich Polymer (C-331) including freight plus applicable sales tax, and $2.947 per active pound delivered for Emulsion Polymer (WE-1328) including freight plus applicable sales tax, and $2.947 per active pound delivered for Emulsion Polymer (WE-1233; full liquid) including freight plus applicable sales tax, and $3.265 per active pound delivered for Emulsion Polymer (WE-1233; <40k lb.) including freight plus applicable sales tax, for total estimated annual amount of $608,000; B. Authorize General Manager to negotiate and subsequently approve new unit prices with an estimated additional amount of $2,302,000 with SNF Polydyne, Inc. for new cationic polymers that will be developed based on cationic polymer specifications for the new centrifuges for the period February 1, 2019 through January 31, 2020, not to exceed amount estimated $2,910,000; and C. Approve an annual unit price contingency of 10% for item B. 11/07/2018 Operations Committee Minutes Page 6 of 7 AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and S. Jones INFORMATION ITEMS: 13. ORANGE COUNTY SANITATION DISTRICT RESEARCH PROGRAM (Rob Thompson) Mr. Thompson introduced Senior Engineer Jeff Brown who provided a PowerPoint presentation regarding the District's Research program including: types of research; participation with other organizations, notable successes, current projects examples; iTAG group and research budgeting. Mr. Thompson and Mr. Brown responded to questions from the Committee. Director Steel departed the meeting at 5:41 p.m. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Chair Withers declared the meeting adjourned at 5:52 p.m. to the next meeting of Wednesday, December 5, 2018 at 5:00 p.m. 11 /07/2018 Operations Committee Minutes Page 7 of 7