Loading...
HomeMy WebLinkAbout10-03-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, October 3, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Board Vice-Chairman Shawver on Wednesday, October 3, 2018 at 5:01 p.m. in the Administration Building. Director Tim Shaw led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Denise Barnes Allan Bernstein Robert Collacott Steve Jones Sandra Massa-Lavitt (Alternate) Scott Peotter Tim Shaw Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins John Withers, Chair PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Ed Torres, Director of Operations & Maintenance Kelly Lore, Clerk of the Board Rod Collins Ron Coss Raul Cuellar Don Cutler Mike Dorman Marc Dubois Dean Fisher Alfredo Garcia Richard Leon Rebecca Long Mark Manzo Laura Maravilla Kathy Millea Jeff Mohr Adam Nazaroff Man Nguyen Sang Paik John Swindler Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) 10/03/2018 Operations Committee Minutes Page 1 of? REPORT OF COMMITTEE CHAIR: Board Vice-Chair Shawver did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that the Nerissa tour scheduled for October 25th has been cancelled due to servicing of the vessel; a future date will be announced when back in service. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the September 5, 2018 Operations Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel None None Hawkins, Sebourn, Withers, and Yarc 2. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Olsson Construction, Inc. for Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plants 1 and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126JK; B. Award a Construction Contract to Olsson Construction, Inc. for the Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plants 1and2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126JK, for a total amount not to exceed $3,637,601; and C. Approve a contingency of $363,760 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 10/03/2018 Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel None None Hawkins, Sebourn, Withers, and Yarc Operations Committee Minutes Page 2 of 7 3. SEWER AND EASEMENT RELOCATION WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve easement quitclaims with the Orange County Transportation Authority for abandoned sewer easements; and B. Approve and enter into a Consent to Common Use Agreement with the State of California, in a form approved by General Counsel. AYES: NOES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel None ABSTENTIONS: None ABSENT: Hawkins, Sebourn, Withers, and Yarc 4. ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS - SPECIFICATION NO. S-2018-942BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Master Services Contracts to provide on-call maintenance & repair services, Specification No. S-2018-942BD, for a one-year period effective December 1, 2018 through November 30, 2019; and approve two (2) one- year renewal options, in accordance with Ordinance OCSD-52, Section 2.03 (F), with the following seven qualified firms, for bids less than $300,000: 1. Jamison Engineering Contractors, Inc. 2. Charles King Company 3. AECOM Energy & Construction, Inc. 4. W.A. Rasic Construction Company, Inc. 5. J.R. Filanc Construction Company 6. O'Connell Engineering & Construction Inc. 7. Innovative Engineering and Maintenance B. Authorize the General Manager to add or delete firms as necessary to maintain a qualified base of up to seven firms in accordance to Request for Qualifications Specification No. S-2018-942BD. AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shawver, F. Smith, and Steel NOES: None ABSTENTIONS: None ABSENT: Hawkins, Sebourn, Shaw (Non-Participant -Levine Act disclosure), Withers, and Yarc 10/03/2018 Operations Committee Minutes Page 3 of 7 5. SOLE SOURCE PURCHASE OF TWO (2) TEFC MOTOR CLOSE COUPLED PUMPS FOR STEVE ANDERSON LIFT STATION (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the purchase of two (2) Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled Pumps from Hidrostal for the Steve Anderson Lift Station for $369,960, delivered, plus applicable sales tax; and B. Approve a contingency to Flo-Systems, Inc. for $11,099 (3%). AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel NOES: None ABSTENTIONS: None ABSENT: Hawkins, Sebourn, Withers, and Yarc 6. TOSHIBA 12KV CIRCUIT BREAKER PURCHASE, SPECIFICATION NUMBER E-2018-963BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a purchase order to Superior Electric Motor Services for the replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification No. E-2018-963BD, for the Plant No. 1 Central Generation Facility for a total amount not to exceed $194,880; and B. Approve a contingency of $9,744 (5%) AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel NOES: None ABSTENTIONS: None ABSENT: Hawkins, Sebourn, Withers, and Yarc 7. OUT OF SERVICE AREA SEWER SERVICE AGREEMENT AMENDMENT WITH IRVINE RANCH WATER DISTRICT FOR THE EL MORRO ELEMENTARY SCHOOL AND MORO CAMPGROUND (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Amended and Restated Out of Service Area Sewer Service Agreement for the El Morro Elementary School and Moro Campground, between the Irvine Ranch Water District and the Orange County Sanitation District, in a form approved by General Counsel. AYES: 10/03/2018 Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel Operations Committee Minutes Page 4 of 7 NOES: None ABSTENTIONS: None ABSENT: Hawkins, Sebourn, Withers, and Yarc Director Yarc and Board Chair Sebourn arrived at the meeting at 5:04 p.m. during the discussion on Item No. 8. NON-CONSENT: 8. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED SLUDGE PLANT No. 1, PROJECT NO. P1-129 (Rob Thompson) Assistant General Manager Rob Thompson provided a PowerPoint presentation and provided information as to the budget increase being requested. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a budget increase of $1, 100,000 for Return Activated Sludge Piping Replacement at Activated Sludge Plant No. 1, Project No. P1-129, for a total budget amount of $9,000,000. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Shawver, F. Smith, Steel and Yarc None Sebourn Hawkins, Shaw (Non-Participant -Levine Act disclosure) and Withers Board Vice-Chair Shawver tu med the meeting over to Board Chair Sebourn who presided for the balance of the meeting. 9. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the item and responded to questions from the Committee. The Committee requested an Ad Hoc Committee be created to review the Design of the Headquarters Complex. The Board Chair directed staff to reach out to Committee members who expressed interest to choose a date for the first meeting. Suggestions regarding the design were provided and will be forwarded to the Ad Hoc Committee when developed. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Designate the currently-owned properties at 18475 Pacific Street, 18484 Bandilier Circle, 18429 Pacific Street, 18368-18375 Bandilier Circle, and 18410-18436 Bandilier Circle as the preferred alternative for the Headquarters Building, with a pedestrian bridge to Plant No. 1. 10/03/2018 Operations Committee Minutes Page 5 of 7 AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt (Alternate), Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Withers Director Steel departed the meeting at 5:23 p.m. INFORMATION ITEMS: 10. CYBER SECURITY UPDATE (Lorenzo Tyner) John Swindler, IT Systems & Operations Manager; Sang Paik, Principal IT Analyst; and Man Nguyen, IT Analyst Ill, provided an informative PowerPoint Presentation regarding Cyber Security including: Cyber trends; IT Security in the Public Sector; Risk and Security Assessments; Threat Intelligence; OCSD Security Awareness & Training Program; Incident response; and best practices. Director S. Jones departed the meeting at 5:46 p.m. 11. ORANGE COUNTY SANITATION DISTRICT SAFETY AND SECURITY (Celia Chandler) Rod Collins Safety and Risk Management Supervisor provided an informative PowerPoint Presentation regarding the programs of OCSD safety and security including: Risk Identification; Facility Wide Safety Assessment and improvements made; OSHA required training; Voluntary Protection Program; physical security; contract security services; and centralized monitoring station. Director Peotter departed the meeting at 5:50 p.m. DEPARTMENT HEAD REPORTS: Mr. Herberg reminded the Directors that the State of the District will be held on October 19th at Mile Square Golf Course and encouraged everyone to attend. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. 10/03/2018 Operations Committee Minutes Page 6 of 7 ADJOURNMENT Board Chairman Greg Sebourn declared the meeting adjourned at 6:03 p.m. to the next meeting of Wednesday, November 7, 2018 at 5:00 p.m. 10/03/2018 Operations Committee Minutes Page 7 of 7