HomeMy WebLinkAbout10-03-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, October 3, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Board
Vice-Chairman Shawver on Wednesday, October 3, 2018 at 5:01 p.m. in the
Administration Building. Director Tim Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Denise Barnes
Allan Bernstein
Robert Collacott
Steve Jones
Sandra Massa-Lavitt (Alternate)
Scott Peotter
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
John Withers, Chair
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Ed Torres, Director of Operations & Maintenance
Kelly Lore, Clerk of the Board
Rod Collins
Ron Coss
Raul Cuellar
Don Cutler
Mike Dorman
Marc Dubois
Dean Fisher
Alfredo Garcia
Richard Leon
Rebecca Long
Mark Manzo
Laura Maravilla
Kathy Millea
Jeff Mohr
Adam Nazaroff
Man Nguyen
Sang Paik
John Swindler
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten, Alternate Director (CMSD)
10/03/2018 Operations Committee Minutes Page 1 of?
REPORT OF COMMITTEE CHAIR:
Board Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that the Nerissa tour scheduled for
October 25th has been cancelled due to servicing of the vessel; a future date will be
announced when back in service.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
September 5, 2018 Operations Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
None
None
Hawkins, Sebourn, Withers, and Yarc
2. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Olsson
Construction, Inc. for Safety Improvements Program: Roof Fall Protection
and Walkway Hazards at Plants 1 and 2, and Safety Improvements at SARI
Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street,
Rocky Point and Crystal Cove Pump Stations, Contract No. J-126JK;
B. Award a Construction Contract to Olsson Construction, Inc. for the Safety
Improvements Program: Roof Fall Protection and Walkway Hazards at
Plants 1and2, and Safety Improvements at SARI Metering Station, College
Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal
Cove Pump Stations, Contract No. J-126JK, for a total amount not to
exceed $3,637,601; and
C. Approve a contingency of $363,760 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
10/03/2018
Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
None
None
Hawkins, Sebourn, Withers, and Yarc
Operations Committee Minutes Page 2 of 7
3. SEWER AND EASEMENT RELOCATION WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve easement quitclaims with the Orange County Transportation
Authority for abandoned sewer easements; and
B. Approve and enter into a Consent to Common Use Agreement with the
State of California, in a form approved by General Counsel.
AYES:
NOES:
Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
None
ABSTENTIONS: None
ABSENT: Hawkins, Sebourn, Withers, and Yarc
4. ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS -
SPECIFICATION NO. S-2018-942BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Master Services Contracts to provide on-call maintenance & repair
services, Specification No. S-2018-942BD, for a one-year period effective
December 1, 2018 through November 30, 2019; and approve two (2) one-
year renewal options, in accordance with Ordinance OCSD-52, Section
2.03 (F), with the following seven qualified firms, for bids less than
$300,000:
1. Jamison Engineering Contractors, Inc.
2. Charles King Company
3. AECOM Energy & Construction, Inc.
4. W.A. Rasic Construction Company, Inc.
5. J.R. Filanc Construction Company
6. O'Connell Engineering & Construction Inc.
7. Innovative Engineering and Maintenance
B. Authorize the General Manager to add or delete firms as necessary to
maintain a qualified base of up to seven firms in accordance to Request for
Qualifications Specification No. S-2018-942BD.
AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shawver, F. Smith, and Steel
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Sebourn, Shaw (Non-Participant -Levine Act
disclosure), Withers, and Yarc
10/03/2018 Operations Committee Minutes Page 3 of 7
5. SOLE SOURCE PURCHASE OF TWO (2) TEFC MOTOR CLOSE COUPLED
PUMPS FOR STEVE ANDERSON LIFT STATION (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for
the purchase of two (2) Totally Enclosed Fan Cooled (TEFC) Motor Close
Coupled Pumps from Hidrostal for the Steve Anderson Lift Station for
$369,960, delivered, plus applicable sales tax; and
B. Approve a contingency to Flo-Systems, Inc. for $11,099 (3%).
AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Sebourn, Withers, and Yarc
6. TOSHIBA 12KV CIRCUIT BREAKER PURCHASE, SPECIFICATION NUMBER
E-2018-963BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a purchase order to Superior Electric Motor Services for the
replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification
No. E-2018-963BD, for the Plant No. 1 Central Generation Facility for a total
amount not to exceed $194,880; and
B. Approve a contingency of $9,744 (5%)
AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Sebourn, Withers, and Yarc
7. OUT OF SERVICE AREA SEWER SERVICE AGREEMENT AMENDMENT WITH
IRVINE RANCH WATER DISTRICT FOR THE EL MORRO ELEMENTARY
SCHOOL AND MORO CAMPGROUND (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Amended and Restated Out of Service Area Sewer
Service Agreement for the El Morro Elementary School and Moro Campground,
between the Irvine Ranch Water District and the Orange County Sanitation District,
in a form approved by General Counsel.
AYES:
10/03/2018
Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shaw, Shawver, F. Smith, and Steel
Operations Committee Minutes Page 4 of 7
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Sebourn, Withers, and Yarc
Director Yarc and Board Chair Sebourn arrived at the meeting at 5:04 p.m. during the
discussion on Item No. 8.
NON-CONSENT:
8. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT No. 1, PROJECT NO. P1-129 (Rob Thompson)
Assistant General Manager Rob Thompson provided a PowerPoint presentation
and provided information as to the budget increase being requested.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a budget increase of $1, 100,000 for Return Activated Sludge
Piping Replacement at Activated Sludge Plant No. 1, Project No. P1-129, for a
total budget amount of $9,000,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Shawver, F. Smith, Steel and Yarc
None
Sebourn
Hawkins, Shaw (Non-Participant -Levine Act disclosure)
and Withers
Board Vice-Chair Shawver tu med the meeting over to Board Chair Sebourn who presided
for the balance of the meeting.
9. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
Assistant General Manager Rob Thompson provided a PowerPoint presentation
regarding the item and responded to questions from the Committee. The
Committee requested an Ad Hoc Committee be created to review the Design of
the Headquarters Complex. The Board Chair directed staff to reach out to
Committee members who expressed interest to choose a date for the first meeting.
Suggestions regarding the design were provided and will be forwarded to the Ad
Hoc Committee when developed.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Designate the currently-owned properties at 18475 Pacific Street,
18484 Bandilier Circle, 18429 Pacific Street, 18368-18375 Bandilier Circle, and
18410-18436 Bandilier Circle as the preferred alternative for the Headquarters
Building, with a pedestrian bridge to Plant No. 1.
10/03/2018 Operations Committee Minutes Page 5 of 7
AYES: Barnes, Bernstein, Collacott, S. Jones, Massa-Lavitt
(Alternate), Peotter, Sebourn, Shaw, Shawver, F. Smith,
Steel and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Withers
Director Steel departed the meeting at 5:23 p.m.
INFORMATION ITEMS:
10. CYBER SECURITY UPDATE (Lorenzo Tyner)
John Swindler, IT Systems & Operations Manager; Sang Paik, Principal IT Analyst;
and Man Nguyen, IT Analyst Ill, provided an informative PowerPoint Presentation
regarding Cyber Security including: Cyber trends; IT Security in the Public Sector;
Risk and Security Assessments; Threat Intelligence; OCSD Security Awareness &
Training Program; Incident response; and best practices.
Director S. Jones departed the meeting at 5:46 p.m.
11. ORANGE COUNTY SANITATION DISTRICT SAFETY AND SECURITY
(Celia Chandler)
Rod Collins Safety and Risk Management Supervisor provided an informative
PowerPoint Presentation regarding the programs of OCSD safety and security
including: Risk Identification; Facility Wide Safety Assessment and improvements
made; OSHA required training; Voluntary Protection Program; physical security;
contract security services; and centralized monitoring station.
Director Peotter departed the meeting at 5:50 p.m.
DEPARTMENT HEAD REPORTS:
Mr. Herberg reminded the Directors that the State of the District will be held on October
19th at Mile Square Golf Course and encouraged everyone to attend.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
10/03/2018 Operations Committee Minutes Page 6 of 7
ADJOURNMENT
Board Chairman Greg Sebourn declared the meeting adjourned at 6:03 p.m. to the next
meeting of Wednesday, November 7, 2018 at 5:00 p.m.
10/03/2018 Operations Committee Minutes Page 7 of 7