HomeMy WebLinkAbout09-05-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, September 5, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, September 5, 2018 at 5:03 p.m. in the Administration Building.
Director Mariellen Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Allan Bernstein
Robert Collacott
Steve Jones
Scott Peotter
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations & Maintenance
Kelly Lore, Clerk of the Board
Scott Ahn
Jennifer Cabral
Don Cutler
Raul Cuellar
Jacob Dalgoff
Mike Dorman
Dean Fisher
Alfredo Garcia
Cortney Light
Kathy Millea
Umesh Murthy
Nasrin Nasrollahi
Victoria Pilko
Valerie Ratto
Reza Sobhani
Jim Spears
Thomas Vu
OTHERS PRESENT:
Brad Hagin, General Counsel
Dan Bunce, Brown and Caldwell
Ed Yanc, Kennedy/Jenks
Bob Ooten, Alternate Director (CMSD)
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REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that the State of the District will be held on
October 19 at 8:00 a.m. at Mile Square Golf Course.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
July 18, 2018 Operations Committee Meeting.
AYES: Barnes, Bernstein , Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
2. PLANT NO. 1 LABORATORY BUILDING UPS SYSTEM REPLACEMENT,
PROJECT NO. MP-433 (Ed Torres)
MOVE11 SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order contract for the purchase and installation of an
uninterruptible power supply (UPS) system for the Plant No. 1 Laboratory
Building, Project No. MP-433, using the U.S. Communities Master
Agreement No. EV2370 to Graybar Electric, for an amount not to exceed
$233 ,536; and
B. Approve a contingency of $46,707 (20%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith , Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
3. SERVICE CONTRACT FOR ROLL UP, SLIDE, AND FIRE DOOR
MAINTENANCE & REPAIR, SPECIFICATION NO. S-2018-922BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO:
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A. Approve a Purchase Order contract with Excel Door & Gate Company for
preventative maintenance service, Specification No. S-2018-922BD, in the
amount of $72,250, and an additional $60,000 for parts associated with
corrective repairs, for a total annual amount not to exceed $132,250, for the
period October 1, 2018 through September 30, 2019, with four (4) one-year
renewal options; and
B. Approve an annual contingency of $13,225 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
4. FUR GFX-320 OPTICAL GAS IMAGING CAMERA (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO:
A. Approve a Sole Source Purchase Order with FUR Commercial Systems,
Inc. for the purchase of one FUR GFX-320 optical gas imaging camera, for
a total amount not to exceed $99,996 delivered, including sales tax; and
B. Approve a contingency of $3,000 (3%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
5. PROTECTIVE RELAY AND CIRCUIT BREAKER TESTING, SPECIFICATION
NO. S-2018-940BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Service Contract to Western Electrical Services for Protective
Relay and Circuit Breaker Testing at Plant Nos. 1 and 2, Specification No.
S-2018-940-BD, for a total amount not to exceed $437,670; and
B. Approve a contingency of $87,534 (20%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
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6. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2017/18 Fourth Quarter Odor Complaint Summary.
7. UPS AND BATTERY CHARGER MAINTENANCE (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO:
A Approve a Purchase Order renewal for Final Year of Contract Services with
Camali Corp. for UPS and Battery Charger Maintenance for Plant Nos. 1
and 2 and Pump Stations, per Specification No . S-2014-619 for
Preventative Maintenance Services, for a total amount not to exceed
$135.486 for the period of October 1, 2018 through September 30, 2019;
and
B. Approve a contingency of $6,774 (5%).
A YES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith , Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
8. ANNUAL MANHOLE FRAME AND COVER REPAIR CONTRACT
(Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO:
A. Award a Service Contract to ZECO, Inc. to provide Manhole Frame & Cover
Replacement Services, Specification No. S-2018-961 BO, for a total amount
not to exceed $154,070; for the period beginning October 1, 2018 through
September 30, 2019, with four (4) one-year renewal options; and
B. Approve an annual contingency of $23, 110 (15%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
9. TRICKLING FILTER "A" PLANT NO. 2 REPAIR (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
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A Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and
repair Trickling Filter "A" rotary distributor and associated damaged
components for a total amount not to exceed $175,085;
B. Approve a contingency of $35,017 (20%); and
C. Approve Amendment to Orange County Sanitation District Purchase Order
Terms and Conditions.
A YES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith , Steel, Withers , and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
10. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Capital Improvement Program Contract
Performance Report for the period ending June 30, 2018.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
11. BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Ratify the General Manager's signature of the Southern California Gas Self
Generation Incentive Program Reservation Request Form, and authorize
the General Manager to sign the remaining required documents for the
Battery Storage System at Plant No. 1, Project No. FE17-03; and
B. Authorize the General Manager to sign the Southern California Edison's
Customer Generation Agreement related to Battery Storage System at
Plant No. 1, Project No. FE17-03.
AYES: Barnes, Bernstein , Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, Shaw (Non-participant -Levine Act Disclosure)
and Steel (Non-participant -Levine Act Disclosure)
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12. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Receive and file Bid Tabulation and Recommendation for Helix Electric for
Safety Improvements Program: Exit Signs, Exit Lights, Electrical
Disconnects, and Gas Detection, Contract No. J-1261 ;
B. Award a Construction Contract to Helix Electric for the Safety Improvements
Program: Exit Signs, Exit Lights, Electrical Disconnects, and Gas
Detection, Contract No. J-1261, for a total amount not to exceed $881,800,
to address identified emergency lights and exit sign issues; and
C. Approve a contingency of $88, 180 (10%).
AYES: Barnes, Bernstein , Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel , Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
13. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL,
PROJECT NO. 2-41-8 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Approve a Professional Construction Services Agreement with Michael
Baker International, Inc. to provide construction support services for Santa
Ana River Interceptor Rock Stabilizers Removal, Project No. 2-41-8, for a
total amount not to exceed $215,129; and
B. Approve a contingency of $21,513 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES; None
ABSTENTIONS: None
ABSENT: Hawkins
14. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL,
PROJECT NO. 2-41-8 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Receive and file Bid Tabulation and Recommendation for Santa Ana River
Interceptor Rock Stabilizers Removal, Project No. 2-41-8;
8 . Award a Construction Contract to Griffith Company for Santa Ana River
Interceptor Rock Stabilizers Removal, Project No. 2-41-8, for a total amount
not to exceed $2,809,082; and
G. Approve a contingency amount of $280,908 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
NON-CONSENT:
15. LEASE PACIFIC STREET PROPERTY AND AMEND BANDILIER CIRCLE
PROPERTY LEASE (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief explanation of the item
and responded to questions from the Committee.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the execution of an amendment to the existing lease with the
Chefs' Toys, LLC, a wholly-owned subsidiary of TriMark USA, LLC for the
real property at 18484 Bandilier Circle in Fountain Valley, in a form
approved by General Counsel.
B. Authorize the execution of a lease with Chefs' Toys, LLC, a wholly-owned
subsidiary of TriMark USA, LLC for the Orange County Sanitation District's
real property at 18475 Pacific Street, Fountain Valley, for a term
commencing on September 27, 2018 and ending September 30, 2019, in a
form approved by General Counsel; and
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith , Steel, Withers, and
Yarc
NOES; None
ABSTENTIONS: None
ABSENT: Hawkins
16. GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, PROJECT NO. 7-37
(Rob Thompson)
Engineering Supervisor Raul Cueller provided an informative PowerPoint
presentation which included an overview and challenges of this project. Mr. Cueller
and Mr. Thompson responded to questions regarding additional costs due to the
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unknown utilities found at several locations and the changes to the required daily
traffic control removal.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $365,257 (2.37%) to the
construction contract with Kiewit Infrastructure West Company for Gisler-Redhill
System Improvements, Reach B, Project No. 7-37, for a total construction
contingency of $1,908,457 (12.37%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
17. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
(Rob Thompson)
Mr. Thompson provided a brief PowerPoint Presentation which included a project
overview and process and elaborated as to the negotiations with, and the technical
expertise of the recommended consultant Kennedy/Jenks. Mr. Thompson,
Engineering Manager Jeff Mohr, and Mr. Herberg responded to questions from the
Committee regarding: Specification standards and working with other agencies for
best practices; grant monitoring; project process; capacity; cost benefit; pilot
program; gate review process; and economic analysis.
Committee Chairman Withers departed the meeting at 5:48 p.m.
Committee Vice Chairwoman Deaton presided.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Kennedy/Jenks
Consultants to provide engineering services for Interim Food Waste
Receiving Facility, Project No. P2-124, for an amount not to exceed
$695,000; and
B. Approve a contingency of $69,500 (10%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Withers
Director Steel departed the meeting at 5:52 p.m.
Director Jones departed the meeting at 5:53 p.m.
09/05/2018 Operations Committee Minutes Page 8of10
Late Communication was distributed to the Committee pertaining to a minor change to
the contingency amount referenced in Item No. 18.
18. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
Mr. Thompson provided a PowerPoint presentation which included an overview of
the project; the status of the approved contingency; and explained the additional
work that will be completed for the requested contingency increase.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $677,801 (10%) to the
Professional Design Services Agreement with Brown and Caldwell for Ocean
Outfall System Rehabilitation, Project No. J-117, for a total contingency of
$4,405,708 (65%).
AYES: Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn,
Shaw, Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins, S. Jones, Steel and Withers
19. TRANSFER UPSTREAM PORTION OF JAMBOREE SEWER TO THE CITY OF
NEWPORT BEACH (Rob Thompson)
Mr. Thompson provided a brief presentation regarding the transfer of the local
sewer.
MOVED, SECOND_ED, and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Approve a Quitclaim Deed to the City of Newport Beach transferring
ownership and associated property rights for the local sewer in Jamboree
Road; and
B. Authorize a transfer of $300,000 to the City of Newport Beach for necessary
repairs.
AYES: Barnes, Bernstein, Collacott, Deaton, Sebourn, Shaw,
Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: Peotter
ABSENT: Hawkins, S. Jones, Steel and Withers
INFORMATION ITEMS:
20. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE
DEPARTMENT PRESENTATION (Ed Torres)
091os1201 a Operations Committee Minutes Page 9 of 10
Engineer Scott Ahn provided an informative PowerPoint presentation regarding
the Wastewater Treatment Operation which included: Water Reclamation process
at Plant No. 1 and the Treatment at Plant No. 2. Mr. Ahn provided further details
of Preliminary, Primary and Secondary treatments; Central Generation Engines
and the Operations budget for the fiscal year.
Associate Engineer Reza Sobhani provided a PowerPoint presentation on the
Impacts of reduced flow on OCSD. He explained the weather patterns of the
previous four-year period and its potential impact on: flow, collection system,
influent constituents, electricity consumption, chemical usage, effluent quality and
sister agencies.
21 . BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67
(Rob Thompson)
Mr. Thompson provided a PowerPoint presentation regarding this item which
described the existing pump station location and the reasons for the changes to
the proposed CEQA location.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS. AND COMMUNICATIONS· OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Director Shaw requested that the Clerk of the Board amend his vote as a non-participant
on Item No. 11 to reflect a Levine Act Disclosure.
ADJOURNMENT
Committee Vice-Chair Deaton declared the meeting adjourned at 6:37 p.m. to the next
meeting of Wednesday, October 3, 2018 at 5:00 p.m.
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