The URL can be used to link to this page

Home My WebLink About07-18-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, July 18, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, July 18, 2018 at 5:03 p.m. in the Administration Building. Alternate Director Brooke Jones led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Denise Barnes Allan Bernstein Robert Collacott Brooke Jones, Alternate Steve Jones Fred Smith Mariellen Yarc David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Ellery Deaton, Vice-Chair Scott Peotter Tim Shaw Michelle Steel Greg Sebourn, Board Chair PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAJR: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Jim Colston, Director of Environmental Services Laura Maravilla, Acting Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Ron Coss Mike Dorman Dean Fisher Alfredo Garcia Mark Manzo Emmeline McCaw Kathy Millea Jeff Mohr Vanh Phonsiri Ddaze Phuong OTHERS PRESENT: Brad Hogin, General Counsel Jose Zepeda, IRWD Committee Chair Withers did not provide a report. 07/18/201B Operations Committee Minutes Page 1of5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg reported that a tour was provided yesterday for staff from Congresswoman Mimi Walters office and that the Orange County Business Council held a Workforce Development Committee meeting today at the Sanitation District. Mr. Herberg also indicated that he will be attending the National Association of Clean Water Agencies Conference in Boston next week. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the June 6, 2018 Operations Committee Meeting. AYES: Barnes, Collacott, B. Jones (Alternate), S. Jones, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Deaton, Peotter, Sebourn, Shaw, and Steel 2 . EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITH DR. CHRISTOPHER LOWE -CALIFORNIA STATE UNIVERSITY LONG BEACH (Jim Colston) MOVED! SECONDED! and DULY CARRIED TO : Recommend to the Board of Directors to: Ratify and approve a contract extension to Dr. Christopher Lowe of the California State University Long Beach for the period July 1, 2018 through October 31 , 2018 at a cost not to exceed $14,058 for a total contract cost not to exceed $214,058. AYES: Barnes, Collacott, B. Jones (Alternate), S. Jones, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Deaton, Peotter, Sebourn, Shaw, and Steel 3. AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018- 07/18/2018 Operations Committee Minutes Page 2 of 5 939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $910,890 with four (4) one-year renewal options; B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $4 ,996 with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per year for General Manager's Recommendation Items A and B. AYES: Barnes, Collacott, B. Jones (Alternate), S. Jones, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Deaton, Peotter, Sebourn, Shaw, and Steel .NON-CONSENT: 4. CEQA PLAN 2017 -MASTER CONTRACT NO. CEQA PLAN2017-00 (Rob Thompson) Assistant General Manager Rob Thompson provided background information on this item and Item No. 5. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Approve Amendments to Master Contracts for annual Professional Services Agreements with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with HDR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. AYES: 07/18/2018 Barnes, Collacott, B. Jones (Alternate), S. Jones, Shawver, F. Smith, Withers, and Yarc Operations Committee Minutes Page 3 of 5 NOES: None ABSTENTIONS: None ABSENT: Bernstein, Deaton, Peotter, Sebourn, Shaw, and Steel 5. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HOR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with Brown and Caldwell; AECOM Technical Services, Inc.; HOR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017- 00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. AYES: Barnes, Collacott, B. Jones (Alternate), S. Jones, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Deaton, Peotter, Sebourn, Shaw, and Steel INFORMATION ITEMS: 6. SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14 (Rob Thompson) Mr. Thompson provided a verbal report on this item as a precursor to presenting it for approval directly to the Board in August. Director Bernstein arrived at 5:09 p.m. Director Peotter arrived at 5:35 p.m. 07/18/2018 Operations Committee Minutes Page 4 of 5 7. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE (Jim Colston) Director of Environmental Services Jim Colston introduced Ron Coss, Environmental Laboratory Manager, who provided an informative PowerPoint presentation that included an overview of the staff structure and retention, the Division's budget, productivity of the lab, how the Sanitation District compares to other agencies, an overview of monitoring both in the water and above, who the Division supports and how reporting is done, an overview of recent accomplishments, and the Division management team. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: Alternate Director Brooke Jones complimented Mr. Thompson on a recent presentation he made. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 5:42 p.m. to the next meeting of Wednesday, September 5, 2018 at 5:00 p.m. Submitted by, rtAHV~~ Tina Knapp, CMC Deputy Clerk of the Board 07/18/2018 Operations Committee Minutes Page 5 of 5