HomeMy WebLinkAbout06-06-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 6, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, June 6, 2018 at 5:07 p.m. in the Administration Building. Director
Tim Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Kris Beard (Alternate)
Allan Bernstein
Robert Collacott
Brooke Jones (Alternate)
Scott Peotter
Fred Smith
Tim Shaw
Mariellen Yarc
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Denise Barnes
Greg Sebourn, Board Chair
Michelle Steel
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Cindi Ambrose
Natalia Bassett
Ron Coss
Dean Cutler
Mike Dorman
Dean Fisher
Alfredo Garcia
Lina Hsiao
Cortney Light
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Nasrin Nasrollahi
Adam Nazaroff
Giti Radvar
Roya Sohanaki
Steve Speakman
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director, CMSD
Cheryl Brothers, Alternate Director, City of Fountain
Valley
Al Krippner, Alternate Director, MCSD
James Clark, Black & Veatch
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the May 2,
. 2018 Operations Committee Meeting.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
2. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Sewer Transfer Agreement between the Orange County
Sanitation District and the City of Anaheim, conveying existing sewer pipe and
appurtenant facilities, located on State College Boulevard to the City of Anaheim,
in conjunction with Newhope-Placentia Trunk Replacement, Segment B, Contract
No. 2-72B and direct the Clerk of the Board to record the Agreement upon
completion of the project.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
3. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Award a Construction Contract to IQA Construction for the Safety
Improvements Program, Contract No. J-126L, for a total amount not to
exceed $212,700, to address identified roof safety and fall protection issues;
and
B. Approve a contingency of $21,270 (10%).
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
4. LIGHTING SYSTEMS INSPECTIONS, MAINTENANCE, AND REPAIR
SERVICES FOR OCCUPIED BUILDINGS (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract with Inter-Pacific, Inc., Specification No. S-
2018-907BD, to provide lighting systems inspections, maintenance, and
repair services at Plant Nos. 1 and 2, for one 3-year period from August 1,
2018 through July 31, 2021, for an amount not to exceed $560,200, with
one 3-year renewal option; and
B. Approve a contingency of $112,040 (20%) for each 3-year contract period.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
5. AWARD AN AGREEMENT FOR LIQUID OXYGEN PURCHASE AND
ASSOCIATED VAPORIZATION SYSTEM MAINTENANCE -SPECIFICATION
NO. C-2018-926BD (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Chemical Supplier Agreement to Airgas USA, LLC for the purchase
of liquid oxygen, Specification No. C-2018-926BD, for the period beginning
August 21, 2018 through August 20, 2019 for a unit price of $0.2345 per
centum cubic feet (ccf) delivered, plus applicable sales tax, for a total
estimated annual amount of $404,278; with four (4) one-year renewal
options;
B. Authorize the General Manager to approve price adjustments based upon
indices from Southern California Edison's Rate Time-of-Use (TOU)-8 Base
Interruptible Program (BIP) and Bureau of Labor Statistics' Employment
Cost Index for subsequent agreement periods; and
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C. Authorize services related to routine and emergency maintenance of the
Orange County Sanitation District's liquid oxygen storage and vaporization
equipment for the period beginning August 21, 2018 through August 20,
2019 a total estimated annual amount of $20,000; with four (4) one-year
renewal options.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
Item No. 6 was pulled from consideration.
6. TRICKLING FILTER "A" PLANT NO. 2 REPAIR (Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and
repair Trickling Filter "A" rotary distributor and associated damaged
components for a total amount not to exceed $175,085; and
B. Approve a contingency of $35,017 (20%).
NON-CONSENT CALENDAR:
7. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.
FE14-05 (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief description of the
project and the reason for the bid rejection.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Reject the bid from Engineering/Remediation Resources Group, Inc.
(ERRG) as "Non-Responsive" due to its failure to comply with the Invitation for
Bids requirements.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
8. BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 (Rob Thompson)
Mr. Thompson provided a brief verbal description of the project.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Consider, receive, and certify the Final Program Environmental Impact
Report for the Biosolids Master Plan, Project No. PS15-01, dated May 2018;
and
B. Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the Board of
Directors of the Orange County Sanitation District Certifying the Program
Environmental Impact Report for the Biosolids Master Plan, Project
No. PS15-01; Adopting a Statement of Facts and Findings; Adopting a
Mitigation Monitoring and Reporting Program; and Approving the Biosolids
Master Plan, Project No. PS15-01.
AYES: Beard (Alternate), Collacott, Deaton, B. Jones (Alternate),
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Sebourn and Steel
Director Bernstein arrived at the meeting at 5:14 p.m.
9. BIOGAS SCRUBBING PROCESS IMPROVEMENT, PROJECT RE17-02
(Rob Thompson)
Mr. Thompson provided information regarding the pilot project and responded to
questions from the Committee members.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a sole source Professional Consultant Services Agreement to
provide Biagas Scrubber Evaluation, Phase 3 Pilot Testing Services, with
Carollo Engineers, Inc. for an amount not to exceed $656,783;
B. Approve a contract contingency of $98,517 (15%); and
C. Approve a royalty agreement with Carollo Engineers, Inc., to affirm Carollo's
obligation to provide the Orange County Sanitation District with 20% of the
net revenue from licensing.
AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones
(Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Sebourn and Steel
10. ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACT
NO. FE18-00-XX (Rob Thompson)
Mr. Thompson provided a brief description of the annual agreements.
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MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Annual Professional Design Services Agreements with the
following firms for professional engineering design and construction support
services commencing July 1, 2018 with a maximum annual fiscal year
contract limitation not to exceed $600,000 for each Professional Design
Services Agreement:
1. AECOM Technical Services, Inc., Contract No. FE18-00-01
2. Black & Veatch Corporation, Contract No. FE18-00-02
3. Dudek, Contract No. FE 18-00-03
4. GHD, Inc., Contract No. FE18-00-04
5. HOR Engineering, Inc., Contract No. FE18-00-05
6. IDS Group Inc., Contract No. FE18-00-06
7. Infrastructure Engineering Corporation, Contract No. FE18-00-07
8. Michael Baker International, Inc., Contract No. FE18-00-08; and
B. Approve two additional one-year optional extensions for each PDSA.
AYES: Beard (Alternate), Bernstein, Collacott, Deaton, B. Jones
(Alternate), Peotter, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Sebourn and Steel
Director Barnes arrived at meeting at 5:23 p.m.
11. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
Mr. Thompson provided a PowerPoint Presentation regarding the general plan of
Project P1-128, the revised strategy of the Headquarters Building, and the need to
study Laboratory Building options due to the insufficient land available on the new
Ellis Avenue Property. Mr. Thompson then responded to questions regarding
current and potential zoning.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Designate the currently owned property at 18475 Pacific Street and
18484 Bandilier Circle as the preferred location for the Headquarters
Building, with a pedestrian bridge to Plant No. 1; and
B. Direct staff to re-evaluate options for the rehabilitation or replacement of the
Laboratory Building.
06/06/2018 Operations Committee Minutes Page 6 of 8
AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
B. Jones (Alternate), Peotter, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn and Steel
Alternate Director Brooke Jones departed the meeting at 5:39 p.m.
12. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
Engineering Manager, Dean Fisher provided an informative PowerPoint
presentation and responded to questions from the Committee regarding: the scope
of Project No. P1-101; current construction progress; project challenges and
delays, and various lessons learned from construction.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $5,076,400 (4%) to the
construction contract with W.M. Lyles Company for Sludge Dewatering and Odor
Control at Plant No. 1, Project No. P1-101, for a total contingency of $14,594,400
(11.5%).
AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Peotter, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: B. Jones (Alternate), Sebourn and Steel
INFORMATION ITEMS:
13. 2018-19 & 2019-20 BUDGET UPDATE PRESENTATION
(Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner distributed the hard
copy of the Proposed Budget to each Committee member and provided
information of its contents as well as the executive summary. He then provided a
PowerPoint presentation reviewing revenue and outlays, anticipated salaries and
the CIP program. Mr. Tyner then responded to questions from the Committee.
DEPARTMENT HEAD REPORTS:
Director of Environmental Services Jim Colston reported that on May 22 following an
inspection, AQMD issued two Notices of Violation (one each for Plant) and a Notice to
Comply (Plant 1 ). He stated the Notice to Comply addressed the emissions of four small
boilers located in the laboratory building, which when discovered, were immediately taken
out of service and are in the process of being replaced. The Notices of Violation were
issued for items related to testing and reporting requirements and digester gas venting
06/06/2018 Operations Committee Minutes Page 7 of 8
incidents. Mr. Colston stated that the internal issues have been addressed with
procedures to avoid future lapses. He further stated that OCSD staff take all compliance
events seriously, and we strive to maintain continuous compliance. We will keep the
Board of Directors apprised of further notifications.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
The Committee came to the consensus and instructed the Clerk of the Board to set the
next meeting date of the Operations Meeting to be held on July 18, 2018 at 5:00 p.m.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:03 p.m. to the next meeting
of Wednesday, July 18, 2018 at 5:00 p.m.
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