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Home My WebLink About05-02-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, May 2, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Vice- Chair Deaton on Wednesday, May 2, 2018 at 5:00 p.m. in the Administration Building. Director Brooke Jones led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Brooke Jones (Alternate) Steve Jones Scott Peotter Doug Reinhart (Alternate) Fred Smith Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Tim Shaw Michelle Steel PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Bob Bell Jennifer Cabral Ron Coss Mike Dorman Mark Esquer Dean Fisher Alfredo Garcia Cortney Light Mark Manzo Kathy Millea Jeff Mohr Adam Nazaroff Ddaze Phuong Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director, CMSD 05/02/2018 Operations Committee Minutes Page 1 of 7 REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Deaton did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg reminded the Committee of the Honor Walk Ceremony on May 23 at 4:00 p.m. Mr. Herberg also reminded Committee Members scheduled for sexual harassment AB 1661 training of the date of the training, May 16. Mr. Herberg concluded his report with an update on Assembly Bill (AB) 2003 (Daly), which is the legislation sponsored by OCSD pertaining to modifying bid advertising requirements, and indicated that the bill will be heard on May 9 by the Assembly Local Government Committee. Mr. Herberg indicated that Director Bernstein will be attending the hearing on AB 2003 to speak on OCSD's behalf. CONSENT CALENDAR: Item No. 4 was pulled from the Consent Calendar for a separate discussion and vote. 1. APPROVAL OF MINUTES (Clerk of the Board) Deputy Clerk of the Board Tina Knapp indicated a change to the recorded vote for Item No. 6 in the minutes from April 4, 2018. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the April 4, 2018 Operations Committee Meeting. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTE:NTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 2.. ADDENDUM NO. 4 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND COLLECTION SYSTEM ODOR & CORROSION CONTROL PROGRAM (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Consider, receive, and file the Orange County Sanitation District's Addendum No. 4 to the Supplemental Environmental Impact Report for the Final Effluent Pump Station Annex and Collection System Odor & Corrosion Control Program, dated April 4, 2018, to add to the Adolfo Lopez Pump Station odor and corrosion control chemical facilities in the City of Seal Beach. AYES: NOES: 05/02/2018 Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc None Operations Committee Minutes Page 2 of 7 ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending March 31, 2018. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 5. ENVIRONMENTAL COMPLIANCE REPORTS (Jim Colston) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file environmental compliance reports: Biosolids Management Compliance Report 2017; Semi-Annual Pretreatment Program Report Fiscal Year 2017, July-December; Annual Greenhouse Gas Emissions Report 2017; Annual Emission Report 2017; and Marine Monitoring Annual Report 2016/2017. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 6. CHANGE ORDER NO. 2 TO BLANKET PURCHASE ORDER NO. 105677-0B WITH GARRATT CALLAHAN TO PROVIDE VARIOUS CHEMICALS THAT CONDITION BOILER WATER (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO : Ratify Change Order No. 2 to Blanket Purchase Order 105677-0B with Garratt Callahan, providing chemicals to condition boiler water, for the period July 1, 2016 through June 30, 2018, for an additional amount of $33,000, for a total amount not to exceed $128,000. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 05/02/2018 Operations Committee Minutes Page 3 of 7 7. CHANGE ORDER NO. 2 TO BLANKET PURCHASE ORDER NO. 105897-0B, U.S. BANK NATIONAL ASSOCIATION OBA VOYAGER FLEET SYSTEMS, FOR FUEL CARD PROGRAM (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Change Order No. 2 to Blanket Purchase Order No. 105897-0B with U.S. Bank National Association dba Voyager Fleet Systems under the State of Washington WSCA-NASPO Commercial Card Solutions Contract Number 00612-Category 2 in the amount of $160,000 for the period February 1, 2017 through December 31, 2018 term, for a total not to exceed $410,000; and 8, Approve a contingency increase of $20,500 (5%) for a total contingency amount of $70,500. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel 8. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2017/18 Third Quarter Odor Complaint Summary. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel Item No. 4 pulled for a separate discussion and vote. 4. UTILITY AGREEMENT WITH ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FRUIT STREET TRUNK SEWER RELOCATION AND MODIFICATION (Rob Thompson) Due to a conflict of interest, General Counsel Brad Hagin recused himself and exited the Board Room during the discussion of this item. Board Chair Sebourn indicated concerns pertaining to language in the agreement that was not as he believed per the three-party Letter of Intent dated October 11, 2017 regarding quitclaim of OCSD's interest in the Fruit Street Trunk Sewer. Assistant General Manager Rob Thompson provided detailed background information for this item and addressed Board Chair Sebourn's concerns. os1021201 a Operations Committee Minutes Page 4 of 7 MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Utility Agreement with Orange County Transportation Authority agreeing to define terms, conditions, and funding obligations regarding the relocation and modification to Fruit Street Trunk Sewer, in the City of Santa Ana, to accommodate the OC Streetcar Project. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel NON-CONSENT CALENDAR: 9. iNITIAL STUDY AND MITIGATED NEGATIVE DECLARATION FOR GWRS FINAL EXPANSION (Rob Thompson) Engineering Manager Kathy Millea provided an oral presentation on this item, providing background information about the item. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, receive, and file the Orange County Water District Initial Study/Mitigated Negative Declaration; and B. Adopt Resolution No. OCSD 18-XX entitled: "A Resolution of the Board of Directors of Orange County Sanitation District adopting findings with respect to the California Environmental Quality Act in consideration of the Orange County Water District Groundwater Replenishment System Water Conveyance Facilities Project Initial Study/Mitigated Negative Declaration and CEQA-Plus Federal Consultation Review." AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Reinhart (Alternate), Shaw, and Steel Alternate Director Doug Reinhart arrived at 5:20 p.m. 10. CONTRACT FOR THE PURCHASE OF SODIUM HYDROXIDE, SPECIFICATION NO. C-2018-91 SBD FOR ODOR AND CORROSION CONTROL IN THE COLLECTION SYSTEM (Ed Torres) Director of Operations and Maintenance Ed Torres provided an oral presentation on this item, providing background information about the purchase. 05/02/2018 Operations Committee Minutes Page 5 of 7 MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Award a Chemical Supplier Agreement to Brenntag Pacific, Inc., for the purchase of Sodium Hydroxide (Caustic Soda) 50% solution, Specification No. C-2018-915BD, for the period of July 1, 2018 through June 30, 2019, for a unit price of $684/dry ton, delivered, plus sales tax, for a total estimated annual amount of $967,005 with four (4) one-year renewal options; and B. Approve a unit price contingency of 10%. AYES: Barnes, Bernstein, Collacott, Deaton, B. Jones (Alternate), S. Jones, Peotter, Reinhart (Alternate), Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Shaw and Steel INFORMATION ITEMS: 11. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS, AND MAINTENANCE OF OCSD FACILITIES (Ed Torres) Engineering Manager Mark Esquer provided a PowerPoint presentation for this item, which included an overview of the OCSD sewer program, OCSD staff structure, monitoring and sampling, odor control dosing, benefits of continuous liquid treatment in collections, and an overview of tools, equipment, and processes used in the field to maintain the facilities. 12. CAPITAL IMPROVEMENT PROGRAM UPDATE FOR FY 2018-19 (Rob Thompson) Ms. Millea provided a PowerPoint presentation on this item that included FY 2017-18 CIP Highlights and Performance, Projected FY 2018-19 Net CIP Outlays by Project Phase and Driver, 10-Year and 20-Year Net CIP Outlay, and FY 2018-19 CIP Highlights. Director Steve Jones departed the meeting at 5:58 p.m. DEPARTMENT HEAD REPORTS: Mr. Torres reported on electrical needs of the Sanitation District and the critical nature of the diesel generators. Mr. Torres indicated that the Sanitation District is in the process of testing the generators with plant-wide power outages, the first of which was very successful today at Plant No. 2. A plant-wide power outage is planned for Plant No. 1 next week. Additional measures to test plant operability to enhance reliability and competency of staff and assets are planned for the future. 05/02/2018 Operations Committee Minutes Page 6 of 7 Mr. Thompson reported that due to the timing of protests made on the bid process for Project No. 2-72 (Newhope-Placentia Trunk Sewer Replacement), the award of this item will be brought directly to the Board of Directors in lieu of first being presented to the Operations Committee. A presentation on this item and information pertaining to the protests will be made to the full Board in the near future. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. 1.FANY: None. ADJOURNMENT Committee Vice-Chair Deaton declared the meeting adjourned at 6:03 p.m. to the next scheduled meeting of Wednesday, June 6, 2018 at 5:00 p.m. Submitted by, . f UYL N f!-r. ~ Tina Knapp, CMC Deputy Clerk of the Board os1021201 a Operations Committee Minutes Page 7 of 7