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HomeMy WebLinkAbout04-04-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, April 4, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, April 4, 2018 at 5:04 p.m. in the Administration Building. Director Tim Shaw led the Flag Salute. A quorum was declared present, as follows : COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton , Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Steve Jones Scott Peotter Tim Shaw Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Bob Bell Don Cutler Mike Dorman Marc Dubois Mark Esquer Dean Fisher Alfredo Garcia Tom Grant Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Ddaze Phuong Giti Radvar Roya Sohanaki MarcoPolo Velasco OTHERS PRESENT: Brad Hagin, General Counsel 04/04/2018 Operations Committee Minutes Page 1 of 6 REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg reported that a Special Board meeting for the purpose of a Budget Workshop will be held on Wednesday, April 11 , 2018 at 5:30 p.m. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO : Approve Minutes of the March 7, 2018 Operations Committee Meeting. AYES: Barnes, Bernstein , Collacott, Deaton , S. Jones, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins 2. COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT ENGINEER CONTRACT (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve an employee lending agreement between the Orange County Sanitation District and the Costa Mesa Sanitary District so the Orange County Sanitation District can provide Alternate District Engineer services, effective May 25, 2018 through May 24, 2019, with one 12-month extension as approved by the General Manager. AYES: Barnes, Bernstein , Collacott, Deaton , S. Jones, Peotter, Sebourn , Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins 3. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY CONTRACT AMENDMENT 2018-2019 (Jim Colston) MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of Directors to: Approve Contract Amendment number 4600001879-003 with Inland Empire Regional Composting Authority to receive and compost up to an average of 50 wet tons per day of the Orange County Sanitation District's biosolids at a base fee (tipping fee) of $57 per wet ton , plus an administrative fee of $2 per wet 04/04/2018 Operations Committee Minutes Page 2 of 6 ton and any other adjustments provided for in the original agreement. This contract amendment shall serve as the third and final annual renewal of three one-year renewal options in a total annual amount not to exceed $900,000/year. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins NON-CONSENT CALENDAR: Committee Chair Withers indicated that Item No. 4 was being pulled from consideration tonight due to a bid protest and will be presented to the Board of Directors as a Non-Consent Calendar item at the April Board meeting. 4. NEV'.!HOPE PLACENTIA TRUNK SEWER REPLACEMENT (ANAHEIM SEGMENT "B"), CONTRACT NO. 2 728 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO : Recommend to the Board of Directors to: /\. Receive and file Addendum to the 1 ggg OCSD Strategic Plan Program Environmental Impact Report for additional project analysis for the Newhope Placentia Trunk Se¥t'er Replacement, Contract No. 2 72B; B. Receive and file Bid Tabulation and Recommendation for Newhope Placentia Trunk Sewer Replacement, Contract Nos. 2 72B & 2 72C ; C. Reject lo1N bid from Trautwein Construction, Inc. as non responsive; D. /\ward a Construction Contract to Group OHL US/\, Inc. for Newhope Placentia Trunk Sewer Replacement, Contract Nos. 2 72B & 2 72C , for a total amount not to exceed $58,242,000 ; and E. Approve a contingency of $3 ,785 ,730 (6 .50%). 5. HEADWORKS REHABILITATION AND EXPANSION AT PLANT NO. 1, PROJECT NO. P1-105 (Rob Thompson) Engineering Supervisor Don Cutler gave a PowerPoint presentation on this item that provided an overview of the project, the purpose of the gates and gate assessment and the criticality to construction access, key challenges to gate replacement, problems that may arise if gates are not assessed, and benefits of having consultant perform the work. MOVED, SECONDED. and DULY CARRIED TO : Recommend to the Board of Directors to : Approve a contingency increase of $2, 103, 104 (12%) to the Professional Design Services Agreement with Carollo Engineers for the 04/04/2018 Operations Committee Minutes Page 3 of 6 Headworks Rehabilitation and Expansion at Plant No . 1, Project No . P1 -105, for a total contingency amount of $3,856,000 (22%). AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins 6. BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03 (Rob Thompson) Assistant General Manager Rob Thompson provided a brief report on this item. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Approve a ten-year Energy Management Services Agreement with Advanced Microgrid Solutions, Inc. to provide , install, and operate a battery energy storage system and upgrade the associated power feed cables at Plant No. 1. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins and Steel (non-participant -Levine Act Disclosure) 7. REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS) PROGRAM, SPECIFICATION NO. C-2107-899BD (Ed Torres) Director of Operations and Maintenance Ed Torres introduced this item and Principal Staff Analyst MarcoPolo Velasco, who provided a PowerPoint presentation pertaining to this item. Mr. Velasco provided an overview of the odor control program, highlighting the value of this program to ensure that we are a good neighbor while meeting performance measures. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file bid tabulation and Notice of Intent to Award dated March 12 , 2018 for the Regional Odor and Corrosion Control System (ROCCS) Program, Specification No . C-2017-899BD; B. Receive and file Pencco award protest statement dated March 12, 2018 for Specification No. C-2017-899BD; C. Receive and file Orange County Sanitation District's Protest Determination Letter dated March 15, 2018; D. Receive and file Pencco's Determination Response letter dated March 19, 2018; 04/04/2018 Operations Committee Minutes Page 4 of 6 E. Award a Chemical Supplier Agreement to Hill Brothers Chemical Co, for the ROCCS Program, Specification No. C-2017-899BD, for the following chemical supply and dosing services for the period July 1, 2018 through June 30, 2019, with four (4) one-year renewal options, for the: 1. Supply and delivery of Ferrous Chloride at the unit price of $508.82/dry ton delivered (plus applicable sales tax); with Application Services at a unit price of $25/per site per day and Field Services at a unit price of $25/per site per day for an estimated total annual amount of $2,001 ,263; 2. Supply and delivery of Magnesium Hydroxide at a unit price of $498.62/dry ton delivered (plus applicable sales tax) with Application Services of $80/per site per day; Field Services of $80/per site per day and demurrage (Special Circumstances) of $635/dry ton (plus applicable sales tax) with a dosing fee of $190/hour for an estimated total annual amount of $2 ,505, 152; 3. An annual not to exceed agreement allowance of $50,000 for mobilization and demobilization services; F. Award a Chemical Supplier Agreement to US Peroxide, LLC dba USP Technologies, for the ROCCS Program, Specification No. C-2017-899BD, for the period July 1, 2018 through June 30, 2019, with four (4) one-year renewal options for the supply and delivery of Calcium Nitrate at the unit price of $1 .975/gallon delivered (plus applicable sales tax) with Application Services at a unit price of $25/per site per day; Field Services at a unit price of $25/per site per day; a Crystal Cove delivery fee of $175 per delivery for an estimated annual amount of $498, 794: 1. With an annual not to exceed agreement allowance of $50,000 for mobilization and demobilization services; and G. Approve an annual unit price and program price contingency of 15%, per agreement. AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, Sebourn , Shaw, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Hawkins INFORMATION ITEMS: Item No. 8 was pulled from the agenda and will be provided at a later date. 8. OPERATIONS AND MAINTENANCE OF COLLECTIONS SYSTEMS (Ed Torres) 9. PURCHASING ORDINANCE (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner introduced this item and Contracts & Purchasing Manager Marc Dubois, who presented an informative PowerPoint presentation. Mr. Dubois' presentation included highlights of the proposed Ordinance and details of the proposed changes. 04/04/2018 Operations Committee Minutes Page 5 of 6 10. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Mr. Thompson provided a PowerPoint presentation on this item that included an overview of project drivers , buildings under agreements with the City of Fountain Valley, aging buildings , goals of consolidating employees , evolution of the project, property acquisition status, components of the entire project, consultant status, changes to the project since June 2016, then and now site plans, and cost reduction options. Director Steve Jones departed the meeting at 5:58 p.m. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next scheduled meeting of Wednesday, May 2, 2018 at 5:00 p.m. Submitted by, . {(Al\_ IV~ "rY Tina Knapp, CMC Deputy Clerk of the Board ,... ::' .. ~ ....... / ..... ·. /. . ... -..... , ...... ...... / --· , ··/ -...._-"'.; ,,,.._,..... ~ "::' .. -' .. _ :.... ,.._ ,..... ---, -: 04/04/2018 Operations Committee Minutes Page 6 of 6