HomeMy WebLinkAbout04-04-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, April 4, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, April 4, 2018 at 5:04 p.m. in the Administration Building. Director
Tim Shaw led the Flag Salute.
A quorum was declared present, as follows :
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton , Vice-Chair
Denise Barnes
Allan Bernstein
Robert Collacott
Steve Jones
Scott Peotter
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Bob Bell
Don Cutler
Mike Dorman
Marc Dubois
Mark Esquer
Dean Fisher
Alfredo Garcia
Tom Grant
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Ddaze Phuong
Giti Radvar
Roya Sohanaki
MarcoPolo Velasco
OTHERS PRESENT:
Brad Hagin, General Counsel
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REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reported that a Special Board meeting for the purpose of
a Budget Workshop will be held on Wednesday, April 11 , 2018 at 5:30 p.m.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO : Approve Minutes of the
March 7, 2018 Operations Committee Meeting.
AYES: Barnes, Bernstein , Collacott, Deaton , S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
2. COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT ENGINEER
CONTRACT (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve an employee lending agreement between the Orange
County Sanitation District and the Costa Mesa Sanitary District so the Orange
County Sanitation District can provide Alternate District Engineer services,
effective May 25, 2018 through May 24, 2019, with one 12-month extension as
approved by the General Manager.
AYES: Barnes, Bernstein , Collacott, Deaton , S. Jones, Peotter,
Sebourn , Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
3. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY CONTRACT
AMENDMENT 2018-2019 (Jim Colston)
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to: Approve Contract Amendment number 4600001879-003 with Inland
Empire Regional Composting Authority to receive and compost up to an average
of 50 wet tons per day of the Orange County Sanitation District's biosolids at a
base fee (tipping fee) of $57 per wet ton , plus an administrative fee of $2 per wet
04/04/2018 Operations Committee Minutes Page 2 of 6
ton and any other adjustments provided for in the original agreement. This contract
amendment shall serve as the third and final annual renewal of three one-year
renewal options in a total annual amount not to exceed $900,000/year.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
NON-CONSENT CALENDAR:
Committee Chair Withers indicated that Item No. 4 was being pulled from consideration
tonight due to a bid protest and will be presented to the Board of Directors as a
Non-Consent Calendar item at the April Board meeting.
4. NEV'.!HOPE PLACENTIA TRUNK SEWER REPLACEMENT (ANAHEIM
SEGMENT "B"), CONTRACT NO. 2 728 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO : Recommend to the Board of
Directors to:
/\. Receive and file Addendum to the 1 ggg OCSD Strategic Plan Program
Environmental Impact Report for additional project analysis for the
Newhope Placentia Trunk Se¥t'er Replacement, Contract No. 2 72B;
B. Receive and file Bid Tabulation and Recommendation for Newhope
Placentia Trunk Sewer Replacement, Contract Nos. 2 72B & 2 72C ;
C. Reject lo1N bid from Trautwein Construction, Inc. as non responsive;
D. /\ward a Construction Contract to Group OHL US/\, Inc. for Newhope
Placentia Trunk Sewer Replacement, Contract Nos. 2 72B & 2 72C , for a
total amount not to exceed $58,242,000 ; and
E. Approve a contingency of $3 ,785 ,730 (6 .50%).
5. HEADWORKS REHABILITATION AND EXPANSION AT PLANT NO. 1,
PROJECT NO. P1-105 (Rob Thompson)
Engineering Supervisor Don Cutler gave a PowerPoint presentation on this item
that provided an overview of the project, the purpose of the gates and gate
assessment and the criticality to construction access, key challenges to gate
replacement, problems that may arise if gates are not assessed, and benefits of
having consultant perform the work.
MOVED, SECONDED. and DULY CARRIED TO : Recommend to the Board of
Directors to : Approve a contingency increase of $2, 103, 104 (12%) to the
Professional Design Services Agreement with Carollo Engineers for the
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Headworks Rehabilitation and Expansion at Plant No . 1, Project No . P1 -105, for a
total contingency amount of $3,856,000 (22%).
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
6. BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03
(Rob Thompson)
Assistant General Manager Rob Thompson provided a brief report on this item.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to : Approve a ten-year Energy Management Services Agreement with
Advanced Microgrid Solutions, Inc. to provide , install, and operate a battery energy
storage system and upgrade the associated power feed cables at Plant No. 1.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Steel (non-participant -Levine Act Disclosure)
7. REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS)
PROGRAM, SPECIFICATION NO. C-2107-899BD (Ed Torres)
Director of Operations and Maintenance Ed Torres introduced this item and
Principal Staff Analyst MarcoPolo Velasco, who provided a PowerPoint
presentation pertaining to this item. Mr. Velasco provided an overview of the odor
control program, highlighting the value of this program to ensure that we are a
good neighbor while meeting performance measures.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file bid tabulation and Notice of Intent to Award dated
March 12 , 2018 for the Regional Odor and Corrosion Control System
(ROCCS) Program, Specification No . C-2017-899BD;
B. Receive and file Pencco award protest statement dated March 12, 2018 for
Specification No. C-2017-899BD;
C. Receive and file Orange County Sanitation District's Protest Determination
Letter dated March 15, 2018;
D. Receive and file Pencco's Determination Response letter dated
March 19, 2018;
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E. Award a Chemical Supplier Agreement to Hill Brothers Chemical Co, for
the ROCCS Program, Specification No. C-2017-899BD, for the following
chemical supply and dosing services for the period July 1, 2018 through
June 30, 2019, with four (4) one-year renewal options, for the:
1. Supply and delivery of Ferrous Chloride at the unit price of $508.82/dry
ton delivered (plus applicable sales tax); with Application Services at a
unit price of $25/per site per day and Field Services at a unit price of
$25/per site per day for an estimated total annual amount of $2,001 ,263;
2. Supply and delivery of Magnesium Hydroxide at a unit price of
$498.62/dry ton delivered (plus applicable sales tax) with Application
Services of $80/per site per day; Field Services of $80/per site per day
and demurrage (Special Circumstances) of $635/dry ton (plus
applicable sales tax) with a dosing fee of $190/hour for an estimated
total annual amount of $2 ,505, 152;
3. An annual not to exceed agreement allowance of $50,000 for
mobilization and demobilization services;
F. Award a Chemical Supplier Agreement to US Peroxide, LLC dba USP
Technologies, for the ROCCS Program, Specification No. C-2017-899BD,
for the period July 1, 2018 through June 30, 2019, with four (4) one-year
renewal options for the supply and delivery of Calcium Nitrate at the unit
price of $1 .975/gallon delivered (plus applicable sales tax) with Application
Services at a unit price of $25/per site per day; Field Services at a unit price
of $25/per site per day; a Crystal Cove delivery fee of $175 per delivery for
an estimated annual amount of $498, 794:
1. With an annual not to exceed agreement allowance of $50,000 for
mobilization and demobilization services; and
G. Approve an annual unit price and program price contingency of 15%, per
agreement.
AYES: Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter,
Sebourn , Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins
INFORMATION ITEMS:
Item No. 8 was pulled from the agenda and will be provided at a later date.
8. OPERATIONS AND MAINTENANCE OF COLLECTIONS SYSTEMS
(Ed Torres)
9. PURCHASING ORDINANCE (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner introduced this
item and Contracts & Purchasing Manager Marc Dubois, who presented an
informative PowerPoint presentation. Mr. Dubois' presentation included highlights
of the proposed Ordinance and details of the proposed changes.
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10. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
Mr. Thompson provided a PowerPoint presentation on this item that included an
overview of project drivers , buildings under agreements with the City of Fountain
Valley, aging buildings , goals of consolidating employees , evolution of the project,
property acquisition status, components of the entire project, consultant status,
changes to the project since June 2016, then and now site plans, and cost
reduction options.
Director Steve Jones departed the meeting at 5:58 p.m.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next
scheduled meeting of Wednesday, May 2, 2018 at 5:00 p.m.
Submitted by,
.
{(Al\_ IV~ "rY
Tina Knapp, CMC
Deputy Clerk of the Board
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