HomeMy WebLinkAbout03-07-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, March 7, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, March 7, 2018 at 5:02 p.m. in the Administration Building.
Director Collacott led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Robert Collacott
Phil Hawkins
Steve Jones
Scott Peotter
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Allan Bernstein
Tim Shaw
PUBL.IC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental SeNices
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative SeNices
Tina Knapp, Deputy Clerk of the Board
Don Cutler
Jacob Dalgoff
Mike Dorman
Dean Fisher
Alfredo Garcia
Larry Johnson
Anni Larkins
Kathy Millea
Jeff Mohr
Man Nguyen
Victoria Pilko
Roya Sohanaki
Jim Spears
OTHERS PRESENT:
Kendra Carney, Assistant General Counsel
Committee Chair Withers did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
Director Peotter arrived at 5:03 p.m.
Item No. 3 was removed from the Consent Calendar for separate consideration due to
the large dollar amount.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
February 7, 2018 Operations Committee Meeting.
AYES: Barnes, Collacott, Deaton, Hawkins, Sebourn, Shawver,
F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: Pe otter
ABSENT: Bernstein, S. Jones, and Shaw
2. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2,
PROJECT NO. P2-123 (Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Spec Services,
Inc. for the Return Activated Sludge Piping Replacement at Plant No. 2,
Project No. P2-123, for an amount not to exceed $668,217; and
B. Approve a contingency of $66,822 (10%).
AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Authorize the General Manager
to execute a Cooperative Agreement between the Orange County Sanitation
District and the City of Anaheim for traffic signal improvements on State College
Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment
B, Project No. 2-728, for an estimated amount of $175,000, in a form approved by
General Counsel.
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AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
5. EAST BASIN DISTRIBUTION BOX REPAIR, PROJECT NO. FE16-10 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a construction contract to Howard Ridley Company, Inc. for the East
Basin Distribution Box Repair, Project No. FE16-10, for a total amount not
to exceed $529,350; and
B. Approve a contingency of $52,935 (10%).
AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
6. PURCHASE OF LATHE FROM REPUBLIC LAGUN MACHINE TOOL COMPANY, TO
REPLACE ACRA FEL-31200 LATHE (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve the purchase of an American Turnmaster Power One, 40 series
lathe from Republic Lagun Machine Tool Co., Specification E-2017-904, for
an amount not to exceed $145,559; and
B. Approve a contingency of $4,370 (3%).
AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
'7. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE REHABILITATION
(Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Dresser-Rand for the
assessment and standard overhaul of the Steam Turbine at Plant No. 2, for
an amount not to exceed $245,424, including applicable tax and freight; and
B. Approve a contingency of $49,085 (20%).
03/07/2018 Operations Committee Minutes Page 3 of 7
AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
8. SITE ACCESS AND LICENSE AGREEMENT-BREA DOSING STATION
(Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a new Site Access and License agreement with Pacific Quality
Partners to lease property for the purpose of installing, maintaining, and
operating a chemical dosing station at 1355 West Imperial Highway in the
city of Brea, for a term of 36 months, at the following lease terms, in a form
approved by General Counsel:
• April 22, 2018 through April 21, 2019, $2,500 per month
• April 22, 2019 through April 21, 2020, $2,560 per month
• April 22, 2020 through April 21 , 2021, $2,620 per month; and
B. Authorize the General Manager or designee to negotiate and subsequently
award an option for an additional 36-month lease renewal period beginning
April 22, 2021.
AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein, S. Jones, and Shaw
Director Steve Jones arrived at 5:06 p.m.
Item No. 3 was removed from the Consent Calendar for separate consideration due to
the large dollar amount.
3. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
Assistant General Manager Rob Thompson provided background information
pertaining to this item and the complexities of the project. Engineering Manager
Jeff Mohr provided a PowerPoint presentation on this item which included a more
detailed of the project, current progress, schedule update, staffing challenges,
consultant costs, and budget considerations.
The Committee requested that staff prepare a detailed report describing the project
including significant design, construction and commission issues, and how the
issues were resolved (i.e. lessons learned).
03/07/2018 Operations Committee Minutes Page 4 of 7
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $856,800 (12%) to the
Professional Consultant Services Agreement with HOR Engineering, Inc. to
provide construction support services for Sludge Dewatering and Odor Control at
Plant No. 1, Project No. P1-101, for a total contingency amount of $2, 142,000
(30%) and prepare a detailed report describing the project including significant
design, construction and commission issues, and how the issues were resolved
(i.e. lessons learned).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter,
Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc
None
None
Bernstein and Shaw
NON-CONSENT CALENDAR:
Engineering Manager Mike Dorman gave a presentation pertaining to Item Nos. 9, 10,
and 11. The presentation included elements of Project No. P2-107, an overview of the
load shedding system, information about arc flash events and methods to reduce arc flash
levels, an overview of Project No. J-117, and specific information pertaining to the load
shedding sole source.
9. SCAD A SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $211,365 (7.5%) to the
Professional Design Services Agreement with Brown and Caldwell for SCADA
System and Network Upgrades, Project No. P2-107, for a total contingency
amount of $493, 185 (17.5%).
AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter,
Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein and Shaw
10. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 AND
SCADA SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $19,000,000 for Ocean Outfall System
Rehabilitation, Project No. J-117, for a total budget amount of
$166,000,000; and
03/07/2018 Operations Committee Minutes Page 5 of 7
R Approve a budget reduction of $19,100,000 for SCADA System and
Network Upgrades, Project No. P2-107, for a total budget amount of
$5,000,000.
AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter,
Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein and Shaw
11 . SOLE SOURCE LOAD SHEDDING AND PROTECTIVE RELAY SYSTEM
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize staff to specify Schweitzer Engineering Laboratories as the sole
source provider for current and future projects equipment, materials, and
services for electrical power system protective relays and load-shedding
systems at Plant Nos. 1 and 2;
B. Authorize staff to negotiate service agreements for services related to
protective relays and load-shedding systems for current and future projects,
and for on-going operations and maintenance at Plant Nos. 1 and 2; and
C. Ratify the addition of Schweitzer Engineering Laboratories to the list of
pre-approved Original Equipment Manufacturers for procurements under
$100,000 for equipment, materials, and services for electrical power system
protective relays and load-shedding systems.
AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter,
Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein and Shaw
Chair Withers and Director Peotter departed the meeting at 5:45 p.m.
INFORMATION ITEMS:
12. SEAL BEACH PUMP STATION REHABILITATION, PROJECT NO. 3-62, AND
REHABILITATION OF THE WESTERN REGIONAL SEWERS, PROJECT NO. 3-64
(Rob Thompson)
Mr. Thompson provided a brief overview of this item and Mr. Mohr provided a
PowerPoint presentation that provided an overview of the Western Regional Sewer
Area; an overview of the Seal Beach West Side Pump Station, Seal Beach Pump
Station, Westminster Blvd. Force Mains, and the Seal Beach Interceptor; and an
alternative approach to addressing key questions facing these assets.
Director Hawkins departed the meeting at 5:59 p.m.
03/07/2018 Operations Committee Minutes Page 6 of 7
Director S. Jones departed the meeting at 6:01 p.m.
DEPARTMENT HEAD REPORTS:
Board Vice-Chair Shawver provided a brief report on the recent lobby days in
Sacramento. Director of Finance & Admin Services Lorenzo Tyner reported that, for the
25th consecutive year, OCSD earned the Certificate of Achievement for Excellence in
Financial Reporting (CGFO). The Board Chair reminded the Committee of the
importance of attendance at all Board and Committee meetings and asked that the
Directors coordinate with their Alternates should they be unable to attend a meeting.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
Committee Vice-Chair Deaton declared the meeting adjourned at 6:09 p.m. to the next
scheduled meeting of Wednesday, April 4, 2018 at 5:00 p.m.
Submitted by,
T l/l;LNPi/l ~
Tina Knapp, CMC
Deputy Clerk of the Board
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