Loading...
HomeMy WebLinkAbout03-07-2018 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, March 7, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, March 7, 2018 at 5:02 p.m. in the Administration Building. Director Collacott led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Robert Collacott Phil Hawkins Steve Jones Scott Peotter Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Allan Bernstein Tim Shaw PUBL.IC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental SeNices Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative SeNices Tina Knapp, Deputy Clerk of the Board Don Cutler Jacob Dalgoff Mike Dorman Dean Fisher Alfredo Garcia Larry Johnson Anni Larkins Kathy Millea Jeff Mohr Man Nguyen Victoria Pilko Roya Sohanaki Jim Spears OTHERS PRESENT: Kendra Carney, Assistant General Counsel Committee Chair Withers did not provide a report. 03/07/2018 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. Director Peotter arrived at 5:03 p.m. Item No. 3 was removed from the Consent Calendar for separate consideration due to the large dollar amount. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the February 7, 2018 Operations Committee Meeting. AYES: Barnes, Collacott, Deaton, Hawkins, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: Pe otter ABSENT: Bernstein, S. Jones, and Shaw 2. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-123 (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Spec Services, Inc. for the Return Activated Sludge Piping Replacement at Plant No. 2, Project No. P2-123, for an amount not to exceed $668,217; and B. Approve a contingency of $66,822 (10%). AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw 4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Authorize the General Manager to execute a Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for traffic signal improvements on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Project No. 2-728, for an estimated amount of $175,000, in a form approved by General Counsel. 03/07/2018 Operations Committee Minutes Page 2 of 7 AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw 5. EAST BASIN DISTRIBUTION BOX REPAIR, PROJECT NO. FE16-10 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a construction contract to Howard Ridley Company, Inc. for the East Basin Distribution Box Repair, Project No. FE16-10, for a total amount not to exceed $529,350; and B. Approve a contingency of $52,935 (10%). AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw 6. PURCHASE OF LATHE FROM REPUBLIC LAGUN MACHINE TOOL COMPANY, TO REPLACE ACRA FEL-31200 LATHE (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: A. Approve the purchase of an American Turnmaster Power One, 40 series lathe from Republic Lagun Machine Tool Co., Specification E-2017-904, for an amount not to exceed $145,559; and B. Approve a contingency of $4,370 (3%). AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw '7. PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE REHABILITATION (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to Dresser-Rand for the assessment and standard overhaul of the Steam Turbine at Plant No. 2, for an amount not to exceed $245,424, including applicable tax and freight; and B. Approve a contingency of $49,085 (20%). 03/07/2018 Operations Committee Minutes Page 3 of 7 AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw 8. SITE ACCESS AND LICENSE AGREEMENT-BREA DOSING STATION (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a new Site Access and License agreement with Pacific Quality Partners to lease property for the purpose of installing, maintaining, and operating a chemical dosing station at 1355 West Imperial Highway in the city of Brea, for a term of 36 months, at the following lease terms, in a form approved by General Counsel: • April 22, 2018 through April 21, 2019, $2,500 per month • April 22, 2019 through April 21, 2020, $2,560 per month • April 22, 2020 through April 21 , 2021, $2,620 per month; and B. Authorize the General Manager or designee to negotiate and subsequently award an option for an additional 36-month lease renewal period beginning April 22, 2021. AYES: Barnes, Collacott, Deaton, Hawkins, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, S. Jones, and Shaw Director Steve Jones arrived at 5:06 p.m. Item No. 3 was removed from the Consent Calendar for separate consideration due to the large dollar amount. 3. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 (Rob Thompson) Assistant General Manager Rob Thompson provided background information pertaining to this item and the complexities of the project. Engineering Manager Jeff Mohr provided a PowerPoint presentation on this item which included a more detailed of the project, current progress, schedule update, staffing challenges, consultant costs, and budget considerations. The Committee requested that staff prepare a detailed report describing the project including significant design, construction and commission issues, and how the issues were resolved (i.e. lessons learned). 03/07/2018 Operations Committee Minutes Page 4 of 7 MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $856,800 (12%) to the Professional Consultant Services Agreement with HOR Engineering, Inc. to provide construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total contingency amount of $2, 142,000 (30%) and prepare a detailed report describing the project including significant design, construction and commission issues, and how the issues were resolved (i.e. lessons learned). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc None None Bernstein and Shaw NON-CONSENT CALENDAR: Engineering Manager Mike Dorman gave a presentation pertaining to Item Nos. 9, 10, and 11. The presentation included elements of Project No. P2-107, an overview of the load shedding system, information about arc flash events and methods to reduce arc flash levels, an overview of Project No. J-117, and specific information pertaining to the load shedding sole source. 9. SCAD A SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $211,365 (7.5%) to the Professional Design Services Agreement with Brown and Caldwell for SCADA System and Network Upgrades, Project No. P2-107, for a total contingency amount of $493, 185 (17.5%). AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein and Shaw 10. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 AND SCADA SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $19,000,000 for Ocean Outfall System Rehabilitation, Project No. J-117, for a total budget amount of $166,000,000; and 03/07/2018 Operations Committee Minutes Page 5 of 7 R Approve a budget reduction of $19,100,000 for SCADA System and Network Upgrades, Project No. P2-107, for a total budget amount of $5,000,000. AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein and Shaw 11 . SOLE SOURCE LOAD SHEDDING AND PROTECTIVE RELAY SYSTEM (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize staff to specify Schweitzer Engineering Laboratories as the sole source provider for current and future projects equipment, materials, and services for electrical power system protective relays and load-shedding systems at Plant Nos. 1 and 2; B. Authorize staff to negotiate service agreements for services related to protective relays and load-shedding systems for current and future projects, and for on-going operations and maintenance at Plant Nos. 1 and 2; and C. Ratify the addition of Schweitzer Engineering Laboratories to the list of pre-approved Original Equipment Manufacturers for procurements under $100,000 for equipment, materials, and services for electrical power system protective relays and load-shedding systems. AYES: Barnes, Collacott, Deaton, Hawkins, S. Jones, Peotter, Sebourn, Shawver, F. Smith, Steel, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein and Shaw Chair Withers and Director Peotter departed the meeting at 5:45 p.m. INFORMATION ITEMS: 12. SEAL BEACH PUMP STATION REHABILITATION, PROJECT NO. 3-62, AND REHABILITATION OF THE WESTERN REGIONAL SEWERS, PROJECT NO. 3-64 (Rob Thompson) Mr. Thompson provided a brief overview of this item and Mr. Mohr provided a PowerPoint presentation that provided an overview of the Western Regional Sewer Area; an overview of the Seal Beach West Side Pump Station, Seal Beach Pump Station, Westminster Blvd. Force Mains, and the Seal Beach Interceptor; and an alternative approach to addressing key questions facing these assets. Director Hawkins departed the meeting at 5:59 p.m. 03/07/2018 Operations Committee Minutes Page 6 of 7 Director S. Jones departed the meeting at 6:01 p.m. DEPARTMENT HEAD REPORTS: Board Vice-Chair Shawver provided a brief report on the recent lobby days in Sacramento. Director of Finance & Admin Services Lorenzo Tyner reported that, for the 25th consecutive year, OCSD earned the Certificate of Achievement for Excellence in Financial Reporting (CGFO). The Board Chair reminded the Committee of the importance of attendance at all Board and Committee meetings and asked that the Directors coordinate with their Alternates should they be unable to attend a meeting. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT Committee Vice-Chair Deaton declared the meeting adjourned at 6:09 p.m. to the next scheduled meeting of Wednesday, April 4, 2018 at 5:00 p.m. Submitted by, T l/l;LNPi/l ~ Tina Knapp, CMC Deputy Clerk of the Board 03/07/2018 Operations Committee Minutes Page 7 of 7