HomeMy WebLinkAbout02-07-2018 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, February 7, 2018, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, February 7, 2018 at 5:00 p.m. in the Administration Building.
Director Bernstein led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers , Chair
Ellery Deaton , Vice-Chair
Denise Barnes
Allan Bernstein
Stacy Berry (Alternate)
Robert Collacott
Phil Hawkins
Steve Jones
Richard Murphy
Tim Shaw
Fred Smith
Greg Sebourn, Board Chair
David Shawver, Board Vice -Chair
COMMITTEE MEMBERS ABSENT:
Michelle Steel
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore , Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Ron Coss
Mike Dorman
Mark Esquer
Dean Fisher
Alfredo Garcia
Tom Grant
Kathy Millea
Jeff Mohr
Ddaze Phuong
Tyler Ramirez
Roya Sohanaki
Jim Spears
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten , Alternate Director (CMSD)
Late Communication was provided by Clerk of the Board Kelly Lore regarding the addition
of the Specification No. in the staff recommendation of Item No. 6.
02/07/2018 Operations Committee Minutes Page 1 of 7
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
December 6, 2017 Operations Committee Meeting.
AYES: Barnes, Bernstein , Berry (Alternate), Collacott, Deaton ,
Hawkins, S. Jones, Mu rphy, Sebourn , Shaw, Shawver,
F. Smith , and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED . and DULY CARRIED TO : Receive and file the Fiscal Year
2017 /18 Second Quarter Odor Complaint Summary.
AYES: Barnes, Bernstein, Berry (Alternate), Collacott, Deaton ,
Hawkins, S. Jones, Murphy, Sebourn , Shaw, Shawver,
F. Smith , and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
3. ANNUAL MANHOLE REHABILITATION SERVICES CONTRACT
(Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to:
A. Award a Service Contract for Specification No. S-2017-895BD, annual
manhole rehabilitation services , to Ayala Engineering, for a total amount not
to exceed $266,945 for the period beginning April 1, 2018 through March
31 , 2019 , with four one-year renewal options; and
B. Approve a contingency of $40 ,042 (15%).
02/07/2018 Operations Committee Minutes Page 2 of 7
AYES: Barnes, Bernstein , Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn , Shaw, Shawver,
F. Smith, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
4. PLANT NO. 1 ACTIVATED SLUDGE AERATION DIFFUSER MEMBRANE
REPLACEMENT REPAIR (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Approve a Purchase Order Contract to IQA Construction Inc. to provide
rehabilitation services for up to six (6) Aeration Basins at Plant No . 1,
Specification No. S-2017-875BD, for a total amount not to exceed
$232,001 ;
B. Approve a contingency of $46,400 (20%); and
C. Approve a Sole Source Purchase Order to DC Frost Associates Inc.
(exclusive representative for Xylem Sanitaire) for the required mechanical
parts for three (3) Aeration Basins at Plant No. 1, for a total amount not to
exceed $106,098.
AYES: Barnes, Bernstein , Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn , Shaw, Shawver,
F. Smith, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
5. INCREASE TO PURCHASE ORDER FOR ACCESS WAY MAINTENANCE &
REPAIR, SPECIFICATION NO. S-2017-857 (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO : Approve an increase with Excel
Door & Gate Company for preventative and corrective maintenance repairs ,
Specification No . S-2017-857, for the period July 1, 2017 through June 30 , 2018 ,
for an additiona l amount of $50 ,000, increasing the total amount not to exceed
$140,000 .
AYES: Barnes, Bernstein, Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn, Shaw, Shawver,
F. Smith, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/07/2018 Operations Committee Minutes Page 3 of 7
6. HOSE REEL TRAILER FOR TEN-INCH PUMPS (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award the purchase of 2,640 feet of twelve-inch lay flat sewer hose with
mobile hose reel trailer to West Coast Safety Supply, Specification No.
E-2017-910BD for a total cost of $295,704; and
B. Approve a contingency amount of $29,570 (10%).
AYES: Barnes, Bernstein , Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn, Shaw, Shawver,
F. Smith, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
7. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to : Receive and file the Capital Improvement Program Contract
Performance Report for the period ending December 31 , 2017.
AYES: Barnes, Bernstein, Berry (Alternate), Collacott, Deaton ,
Hawkins, S. Jones, Murphy, Sebourn , Shaw, Shawver,
F. Smith , and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
8. SECOND AMENDMENT TO THE 1972 WASTEWATER INTERCEPTOR
CAPACITY AGREEMENT DATED APRIL 12, 1972 TO MODIFY THE
COST-SHARING REACH DEFINITIONS FOR THE NEW PIPING SEGMENTS
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to : Approve a Second Amendment to the Wastewater Interceptor
Capacity Agreement dated April 12, 1972, between Orange County Sanitation
District and Santa Ana Watershed Project Authority to modify the cost-sharing
reach designations for the newly installed pipe and metering station.
AYES: Barnes, Bernstein, Berry (Alternate), Collacott, Deaton ,
Hawkins, S. Jones, Murphy, Sebourn , Shaw, Shawver,
F. Smith , and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/07/2018 Operations Committee Minutes Page 4 of 7
9. CONTRACTING AQUATIC BIOASSAY & CONSUL TING LABORATORIES,
INC. FOR TAXONOMIC SERVICES (Jim Colston)
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to:
A. Award a service contract to Aquatic Bioassay & Consulting Laboratories,
Inc., Specification No . S-2017-881 , to provide taxonomic services,
specifically infauna sample sorting and echinoderm (e .g., sea stars)
taxonomic identification , for a total amount not to exceed $190,630, for the
period March 1, 2018 through February 28, 2019, with four (4) one-year
renewal options; and
B. Approve a contingency of $19 ,063 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes , Bernstein, Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn, Shaw, Shawver,
F. Smith, and Withers
None
None
Steel
NON-CONSENT CALENDAR:
10. SECONDARY TREATMENT AND PLANT WATER VFD REPLACEMENT AT
PLANT NO. 1, PROJECT NO. FE15-07 (Rob Thompson)
Engineering Manager Mike Dorman provided a PowerPoint and brief overview of
the project.
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a construction contract to Helix Electrical, Inc. for Secondary
Treatment and Plant Water VFD Replacement at Plant No. 1, Project No .
FE15-07, for a total amount not to exceed $1 ,797,000; and
B. Approve a contingency of $179,700 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
02/07/2018
Barnes, Bernstein, Berry (Alternate), Collacott, Deaton,
Hawkins, S. Jones, Murphy, Sebourn, Shaw, Shawver,
F. Smith, and Withers
None
None
Steel
Operations Committee Minutes Page 5 of 7
Board Chairman Sebourn stated a recusal and left the room during discussion and the
vote of Item No. 11 .
11 . PROCESS CONTROL SYSTEMS UPGRADES STUDY, PROJECT NO. SP-196
(Rob Thompson)
Engineering Manager Mike Dorman provided an informative PowerPoint and
overview of the project.
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to :
A. Approve a Professional Services Agreement with Stantec Consulting
Services , Inc. to provide eng ineering services fo r the Process Control
Systems Upgrades Study, Project No. SP-196, for an amount not to exceed
$1 ,398 ,866; and
B. Approve a contingency of $139,887 (10%).
AYES: Barnes, Bernstein , Berry (Alternate), Collacott, Deaton ,
Hawkins, S. Jones, Murphy, Shaw, Shawver, F. Smith , and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: Sebourn (recusal) and Steel
INFORMATION ITEMS:
12. BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03
(Rob Thompson)
Engineering Manager Mike Dorman provided an informative PowerPoint regarding
the Battery Energy Storage System including : Summer peak demand, LCR and
future Super-Peak Operations, Plant Loads Modifications, and key procurement
dates. Mr. Dorman also responded to questions from the Committee.
DEPARTMENT HEAD REPORTS:
Mr. Herberg reminded the Committee of the upcoming GWRS 1 oth Ann iversary event to
be held on Friday, February 15th from 3:30 -6:30 p.m. and encouraged everyone to
attend. He also stated that the OCSD administrative offices will be closed in observance
of the Presidents' birthdays on Feb . 12 & 19.
Mr. Herberg stated that the Ordinances for the rate increases will be brought to the
February Administration Committee and will be introduced to the full board on
February 28. He also stated the Proposition 218 notices wil l be mailed on Friday,
February 9.
02/07/2018 Operations Committee Minutes Page 6 of 7
Director of Engineering Rob Thompson reported the successful completion of the pipe
bursting project in Newport Beach, which therefore will not require the use of the approved
contingency.
Mr. Thompson stated that OCSD staff is currently working with agency staff in the cities
of Seal Beach, Cypress , Los Alamitos , La Palma, Buena Park, Anaheim , and OCTA in
coordination of Project 3-64; and will hold a partnering meeting on February 22 at the
Cypress Community Center to provide information and a better understanding of the
project; and to ensure that the needs of all will be met.
Board Chair Sebourn also encouraged the Committee to register and attend the GWRS
1 o th Anniversary Winterfest this Thursday for the kickoff event and the all-day events on
Friday.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 5:45 p.m. to the next
scheduled meeting of Wednesday, March 7, 2018 at 5:00 p.m.
Submitted by,
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