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Home My WebLink About12-06-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, December 6, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, December 6 , 2017 at 5:04 p.m. in the Administration Building . Director Bernstein led the Flag Salute . A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Phil Hawkins Richard Murphy Tim Shaw Fred Smith Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair .COMMITTEE MEMBERS ABSENT: Steve Jones Michelle Stee l PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Cindi Ambrose Bob Bell Jennifer Cabral Don Cutler Mike Dorman Dean Fisher Alfredo Garcia Tom Grant Kathy Millea Jeff Mohr Ddaze Phuong Tyler Ramirez Jim Spears Mike White Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director (CMSD) Committee Chair Withers did not provide a report . 12/06/2017 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: General Manager Jim Herberg advised the Committee that OCSD received a mutual aid request from the Casitas Municipal Water District asking for the loan of a one megawatt generator to assist with the fires in Los Angeles and Ventura counties. Staff is currently determining if OCSD is able to assist. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the November 1, 2017 Operations Committee Meeting. AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Stee:I 2 . ANNUAL CCTV CONTRACT WITH FOUR ADDITIONAL RENEWALS TO COMPLY WITH SSMP REQUIREMENTS (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A Award Service Contracts for annual CCTV Sewer Inspection Services to two (2) contractors; Hoffman Southwest Corp. (Primary) and Performance Pipeline Technologies (Secondary), for a total amount not to exceed $350,000 for the period February 1, 2018 through January 31, 2019, with four (4) one-year renewal options; and B. Approve a contingency of $35,000 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel 3 . FLEET VEHICLE PROCUREMENT THROUGH COOPERATIVE PROCUREMENT WITH NATIONAL AUTO FLEET GROUP (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A . Approve the purchase of ten ( 10) vehicles as listed below using the National Joint Powers Alliance (NJPA) cooperative Contract Number 120716-NAF 12/06/2017 Operations Committee Minutes Page 2 of 7 with National Auto Fleet Group for a total amount not to exceed $286,809 in accordance with Ordinance No. OCSD-47, Section 2.03(B), Cooperative Purchases: 1. Five (5) new/unused 2018 Ford F-150 (X1 C) XL 2WD SuperCab 8' Box $149,813.49; 2. Three (3) new/unused 2018 Ford C-Max Hybrid (P5A) SE FWD $79,040.79; 3. One (1) new/unused 2018 Ford Fusion Energi (POP) SE FWD $32,667.96; 4. One (1) new/unused 2018 Ford Transit Connect Van (S6E) XL SWB with Rear Symmetrical Doors $25,286.82; and B. Approve a contingency of $7,170 (2.5%). AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel 4 . PURCHASE OF SIX VAPEX SENTINEL S4 UNITS (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a sole source Purchase Order to VAPEX ENVIRONMENTAL TECHNOLOGIES for six VAPEX Sentinel S4 units (three units for Plant No. 1 and three units for Plant No. 2) for a total amount not to exceed $290,636; and B. Approve a contingency of $14,532 (5%). AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENT IONS: None ABSENT: S. Jones and Steel This Item was pulled from consideration. 5. lWEL'lE-INCH HOSE REEL AND TRAILER {E~ Trur-es1 MGVEa:~~~EhQtJb¥ GARRltig._::f:Q : Reoommend to the Board of Direetors to : ~·a-sole sou roe p·urohase order of tv;el've ineh ray flat s&Ner hos&Wfth. metWle-tr-aUm: t.e-\/.\~st Geast i;atety Supply Co ., Inc . for a tota l cost of $313 1 907 ; am:J B. Approve a oontingen.cy ammmt of--$29 1 ,QOQ (-~Q%j-: 12/06/2017 Operations Committee Minutes Page 3 of 7 6 .. TIFFANY PUMP STATION ODOR CONTROL FACILITY (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Site Access and License Agreement with the Garden Grove Sanitary District (GGSD) to allow utilization of an odor control chemical dosing station and injection of chemicals into the Miller-Holder Interceptor at 12782 Bailey Street in the city of Garden Grove, in a form approved by Special Counsel. AYES: NOES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc None ABSTENTIONS: None ABSENT: S. Jones and Steel 7 . SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Construction Contract to AMTEK Construction for the Safety Improvements Program, Contract No. J-126 A and H, for a total amount not to exceed $452,757; and B . Approve a contingency of $45,276 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel 8. EDINGER PUMP STATION REHABILITATION STUDY (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with Lockwood, Andrews & Newnam, Inc ., to provide engineering services forthe Edinger Pump Station Rehabilitation Study, Project No. PS15-02, for an amount not to exceed $505,042; and B . Approve a contingency of $50,504 (10%). AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel 12/06/2017 Operations Committee Minutes Page 4 of 7 NON-CONSENT CALENDAR: 9 . BAY BRIDGE PUMP STATION AND FORCE MAINS REPLACEMENT PROJECT, PROJECT NO. SP-178 (Rob Thompson) Committee Chair Withers indicated that a revised Agenda Report and Resolution No. OCSD 17-XX are provided as Late Communication materials tonight. An additional attachment, Statement of Facts and Findings, is also provided as Late Communication . Director of Engineering Rob Thompson provided background information pertaining to this item. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, receive, and file the Final Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project, Project No. SP-178, dated December 2017; and B. Adopt Resolution No. OCSD 17-XX, entitled : "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project, Project No. SP-178; Adopting the Mitigation Monitoring and Reporting Program; and Approving the Bay Bridge Pump Station and Force Mains Replacement Project, Project No . SP-178." AYES: Barnes, Bernstein , Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel 10. 2017 FACILITIES MASTER PLAN (Rob Thompson) Committee Chair Withers indicated that a revised Executive Summary (an Agenda Report attachment) is provided as Late Communication material tonight. Engineering Manager Kathy Millea indicated color versions of the Executive Summary are available tonight and that the Facilities Master Plan is available should any Director wish to review these materials. Ms. Millea proceeded to provide an informative PowerPoint presentation that included an overview of the Facilities Master Plan process, highlights of the 2017 Plan, 20-Year Capital Improvement Program approach, 2017 flow projections , aging infrastructure, collections projects, and cashflow projection. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No . OCSD 17-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the 2017 Facilities Master Plan as the Orange County Sanitation District 's New Master Plan for Future Capital Planning and Repealing Resolution No. OCSD 09-18." 12/06/2017 Operations Committee Minutes Page 5 of 7 AYES: Barnes, Bernstein, Collacott, Deaton, Hawkins, Murphy, Sebourn, Shaw, Shawver, F. Smith, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: S. Jones and Steel INFORMATION ITEMS: 11 . ORANGE COUNTY SANITATION DISTRICT RATE PROGRAM (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner provided a PowerPoint presentation that provided an overview of the preparation and analysis done pertaining to the rate study, information on what generates revenue, a comparison of single family residential rates, information regarding general user fees and high strength dischargers, capital facilities capacity charge information, connection fee charges, rebates and refunds, and the adoption schedule. Mr. Tyner distributed a page of the budget pertaining to Consolidated Cash Flow Projections . 12 . HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Mr. Thompson provided a PowerPoint presentation regarding this item that included an overview of the project elements, Plant No. 1 perimeter security and utilities, Plant No. 1 north demolition and site improvements and south demolition, headquarters complex timeline, and next steps . Committee Chair Withers departed the meeting at 5:45 p.m. and Committee Vice-Chair Deaton presided over the balance of the meeting. DEPARTMENT HEAD REPORTS: Mr. Thompson reported that, while replacing pipe in the City of Newport Beach, an unknown condition was encountered which will create unexpected work and costs. To accommodate the unanticipated costs, staff will be seeking an increase to the contingency for this project, Project No. 6-17, at the December Board meeting. CLOSED SESSION:. None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS , IFANY: Board Chair Sebourn reminded the Committee of the importance of having a working knowledge of OCSD to aid in the decision-making process and encouraged taking a tour 12/06/2017 Operations Committee Minutes Page 6 of 7 of both Plant Nos. 1 and 2 before the December 20 Board meeting. Committee Vice-Chair Deaton thanked staff for a wonderful State of the District event. ADJOURNMENT Committee Vice-Chair Deaton declared the meeting adjourned at 6:01 p.m. to the next scheduled meeting of Wednesday, February 7, 2018 at 5:00 p.m. Submitted by, 12/06/2017 Operations Committee Minutes Page 7 of 7