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Home My WebLink About11-01-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, November 1, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Board Chair Sebourn on Wednesday, November 1, 2017 at 5:00 p.m. in the Administration Building. Board Chair Sebourn led the Flag Salute . A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Denise Barnes Allan Bernstein Robert Collacott Brooke Jones (Alternate) Steve Jones Sandra Massa-Lavitt (Alternate) Richard Murphy Tim Shaw Fred Smith Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John Withers, Chair Michelle Steel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Cindi Ambrose Jennifer Cabral Dean Fisher Alfredo Garcia Kathy Millea Jeff Mohr Man Nguyen Ddaze Phuong Victoria Pilko Tyler Ramirez Jim Spears Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) Dan Bunce, Brown and Caldwell Board Chair Sebourn did not provide a report. 11/01/2017 Operations Committee Minutes Page 1 of 6 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. The video regarding the OCSD Capital Improvement Program (CIP) was not shown. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the October 4, 2017 Operations Committee Meeting. AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel, Withers 2 . QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2017 /18 First Quarter Odor Complaint Summary. AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel, Withers 3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending September 30, 2017. AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel and Withers 11/01/2017 Operations Committee Minutes Page 2 of 6 4 . RECTANGULAR PRIMARY CLARIFIER RELIABILITY STUDY AT PLANT NO. 1, PROJECT NO. PS 16-04 (Rob Thompson) MOVED SECONDED, and DULY CARRIED TO: A. Approve a Task Order with RMC Water and Environment, FE15-00-06, to provide engineering design services for the Rectangular Primary Clarifier Reliability Study at Plant No . 1, Project No . PS 16-04, for an amount not to exceed $156,518 ; and B. Approve a contingency in the amount of $16,000 (10.2%). AYES: Barnes, Bernstein , Collacott, B. Jones (Alternate), S. Jones, Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel and Withers 5 . NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Approve a Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for paving, landscaping, and sewer improvements on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Project No. 2-72B, for an estimated amount of $802,000 to be reimbursed by the City of Anaheim . AYES: Barnes, Bernstein , Collacott, B. Jones (Alternate), S. Jones , Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel and Withers 6 . SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14 (Rob Thompson) MOVED SECONDED. and DULY CARRIED TO: A. Delegate authority to the General Manager to approve Task Order FE15- 00-01-03 with Dudek to provide engineering design services for the Slater Pump Station Valve Replacements, Project No . FE16-14 , for an amount not to exceed $175,500; and B. Approve a contingency in the amount of $24 ,500 (14%). AYES: 11 /01/2017 Barnes, Bernstein, Collacott, B. Jones (Alternate), S . Jones, Murphy, Sebourn, Shawver, F. Smith and Yarc Operations Committee Minutes Page 3 of 6 NOES: None ABSTENTIONS: None ABSENT: Massa-Lavitt (Alternate), Shaw, Steel and Withers Director Shaw arrived at 5:02 p.m. Alternate Director Massa-Lavitt arrived at 5:05 p.m. NON-CONSENT CALENDAR: 7. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124 (Rob Thompson) Engineering Manager Jeff Mohr provided a PowerPoint presentation that gave an overview of the project objectives, consultant selection, negotiation approach, and summary of major negotiated changes. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering design services for the Digester Gas Facilities Rehabilitation, Project No. J-124, for an amount not to exceed $11,770,000; and B. Approve a contingency of $1, 177,000 (10%). AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel and Withers 8. SOLE SOURCE PURCHASE OF A TEFC MOTOR CLOSE COUPLED PUMP #2 FOR STEVE ANDERSON LIFT STATION (Ed Torres) Director of Operations & Maintenance Ed Torres provided background information relative to this item. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the purchase of a Totally Enclosed Fan Cooled (TEFC) Motor Close Coupled Pump from Hidrostal for $211,260, delivered, plus applicable sales tax, for the Steve Anderson Lift Station; and B. Approve a contingency for Flo-Systems, Inc. of $21, 126 (10%). 11/01/2017 Operations Committee Minutes Page 4 of 6 AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel and Withers Director Shaw left the Board Room at 5:07 p.m. 9. LUBRICATION PROGRAM ASSESSMENT (Ed Torres) Mr. Torres provided background information relative to this item. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract with Noria Corporation for Lubrication Program Assessment, Spec No. CS-2017-821, for an amount not to exceed $189,584; and B. Approve a contingency of $37,917 (20%). AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Massa-Lavitt (Alternate), Murphy, Sebourn, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Shaw, Steel and Withers Director Shaw returned to the Board Room at 5:08 p.m. 1 0 . PLANT NO. 1 CONTROL CENTER UPS REPLACEMENT, PROJECT NO. MP-234 (Ed Torres) MOVED, SECONDED_, and DULY CARRIED TO: A. Approve a Purchase Order contract for the purchase and installation of an uninterruptible power supply (UPS) system for the Plant No. 1 Control Center using the U.S. Communities Master Agreement No. MA-IS- 1340234-4 to Graybar Electric, for an amount not to exceed $104,704; and B . Approve a contingency of $20,941 (20%). AYES: Barnes, Bernstein, Collacott, B. Jones (Alternate), S. Jones, Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw, Shawver, F. Smith and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel and Withers 11/01/2017 Operations Committee Minutes Page 5 of 6 INFORMATION ITEMS: None. DEPARTMcNT HEA D .REPORTS: Mr. Torres reported that, over the last two years, multiple agencies (including OCSD) have received calls regarding coastal odors from the Long Beach, Seal Beach, and Huntington Beach areas. Reports that are received that may potentially involve OCSD are investigated; however , there seem to be ongoing Iss ues in certa i n areas that are unrelated to OCSD . Mr . Torres indicated that OCSD has joined a multi-agency taskforce that is researching these odor issues. This month, the City of Huntington Beach City Council created an Ad Hoc Committee to research these odor complaints and OCSD will cooperate with this committee. Mr. Torres confirmed OCSD's continued commitment to researching this issue. Board Chair Sebourn recommended that OCSD continue to be engaged and involved in researching this matter. CLOSED SESSION: None . OTHER BUSINESS _ AN D COMMUN rC.A TI ONS OR SUPPLEMENTA_L AGENDA ITEMS 1 IFANY: None . ADJOURNMENT Board Chair Sebourn declared the meeting adjourned at 5:16 p.m . to the next scheduled meeting of Wednesday, December 6, 2017 at 5:00 p .m. Submitted by, -r W4u ~/'-rorr- Tina Knapp, CMG Deputy Clerk of the Board 11/01/2017 Operations Committee Minutes Page 6 of 6