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HomeMy WebLinkAbout10-04-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, October 4, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, October 4, 2017 at 5:03 p.m. in the Administration Building. Director Shaw led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Robert Collacott Brooke Jones (Alternate) Steve Jones Richard Murphy Chuck Puckett (Alternate) Tim Shaw Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: None. PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jeff Armstrong Bob Bell Jennifer Cabral Mike Dorman Marc Dubois Dean Fisher Lisa Frigo Alfredo Garcia Mark Manzo Kathy Millea Jim Spears OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director (CMSD) Patrick Sheilds, IRWD Committee Chair Withers did not provide a report. 10/04/2017 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: Assistant General Manager Bob Ghirelli indicated that Director of Engineering Rob Thompson would provide a report later in the meeting regarding the Orange County Streetcar project. Dr . Ghirelli also indicated that a recently produced video regarding the OCSD budget will be shown after the procurement process presentation. This video will be used in a variety of ways, including new Board Member orientation . This video is part of the recent video library update project. Board Vice-Chair Shawver arrived at 5:05 p.m . CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the September 6, 2017 Operations Committee Meeting . AYES: Barnes , Collacott , Deaton , B. Jones (Alternate), S . Jones, Murphy, Puckett (Alternate), Sebourn, Shaw , Shawver, F. Smith, Steel , Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 2 . CONTRACTING FORMER EMPLOYEE MICHAEL E. MCCARTHY FO R ENVIRONMENTAL MONITORING SERVICES (Jim Colston) MOVED, SECONDED 1 and DULY CARRIED TO: Award a Purchase Order Contract to retired employee Michael E. McCarthy not to exceed $30,000, for the period November 1, 2017 through June 30, 2018, to provide the Ocean Monitoring Program with specialized skills in marine invertebrate taxonomy, and to assist in other aspects of the program such as field sampling and data analysis that are necessary to meet the Clean Water Act permit-mandated environmental monitoring requirements. AYES: Barnes , Collacott, Deaton , B. Jones (Alternate), S . Jones, Murphy, Puckett (Alternate), Sebourn , Shaw, Shawver , F. Smith, Steel , Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 3 . CONTRACTING FORMER EMPLOYEE VLADIMIR KOGAN FOR ENVIRONMENTAL COMPLIANCE SERVICES (Jim Colston) MOVED, SECONDED. and DULY CARRIED TO: Award a Purchase Order Contract to retired employee Vladimir Kogan not to exceed $63,802, for the period 10/04/2017 Operat ions Comm ittee Minutes Page 2 of 7 October 1, 2017 through September 30 , 2018, to provide the environmental compliance program with Dr. Kogan's specialized skills and knowledge in air quality toxics health risk assessment (AB 2588) and in other aspects of the air quality compliance program. AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones, Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 4 . NEW COMBO TRUCK/RECYCLER COOPERATIVE PROCUREMENT WITH VACTOR (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to : A Approve the purchase of one ( 1) VACTOR brand compressed natural gas (CNG) sewer combo cleaning, water recycling truck (combo truck) from Haaker Equipment Company using the National Joint Powers Alliance cooperative Contract Number 022014-FSC with Vactor, for an amount not to exceed $739,427, in accordance with Ordinance No . OCSD-47, Section 2.03(B), Cooperative Purchases; and B . Approve a contingency of $36,971 (5%). AYES: Barnes , Collacott, Deaton , B. Jones (Alternate), S . Jones , Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver , F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 5., HEAVY DUTY TOW TRUCK COOPERATIVE PROCUREMENT WITH NATIONAL AUTO FLEET GROUP (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Approve the purchase of one (1) 2018 Freightliner Cascadia alternative fuel Compressed Natural Gas (CNG) heavy-duty tow truck (CNG Day-Tractor), using the National Joint Powers Alliance cooperative Contract Number 081716-NAF with National Auto Fleet Group for a total cost of $180,145 in accordance with Ordinance No. OCSD-47, Section 2.03(B), Cooperative Purchases . AYES: 10/04/2017 Barnes, Collacott , Deaton , B. Jones (Alternate), S . Jones , Murphy, Puckett (Alternate), Sebourn , Shaw, Shawver , F. Smith, Steel, Withers and Yarc Operations Committee Minutes Page 3 of 7 NOES: None ABSTENTIONS: None ABSENT: None 6. SERVICE AGREEMENT FOR CENTRAL GENERATION AUTOMATION/ CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS), CONTRACT NO. J-79-1A (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A . Approve a Sole Source Service Purchase Order Agreement with CEMTEK Environmental for maintenance services of the Central Generation automation/continuous emissions monitoring systems at both Central Generation facilities for a five-year period beginning November 23, 2017 through November 22, 2022, for a total amount not to exceed $580,625; and B. Approve a contingency of $58,063 (10%) AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones, Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 7 . LABOR COMPLIANCE PROGRAM, SPECIFICATION NO. CS-2017-876BD (Rob Thompson) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A . Approve a Professional Services Agreement with The Solis Group for the development and implementation of a Labor Compliance Program, Specification No. CS-2017-876BD, for an amount not to exceed $391 ,567; and B. Approve a contingency in the amount of $39, 157 (10%). AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones, Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 10/04/2017 Operations Committee Minutes Page 4 of 7 NON-CONSENT CALENDAR: 8. BAY BRIDGE PUMP STATION AND FORCE MAIN REPLACEMENT, PROJECT NO. 5-67 (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint presentation outlining this project and responded to a variety of questions from the Committee, including budgetary and environmental concerns. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Arcadis US Inc. to provide engineering design services for the Bay Bridge Pump Station and Force Main Replacement, Project No. 5-67, for an amount not to exceed $7,137,000; and B'. Approve a contingency of $713,700 (10%). AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones, Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 9 . OCSD/OCWD JOINT AGREEMENT FOR GWRS FINAL EXPANSION (Rob Thompson) Mr. Thompson reviewed this item and indicated the purpose of the amendment is clarification of the agreement already in place, to address the availability of grant funding and the reimbursement of costs of the project should grant funding be awarded. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve the First Amendment to the Second Amended and Restated Joint Exercise of Powers Agreement for the Development, Operation, and Maintenance of the Groundwater Replenishment System and Green Acres Project between Orange County Sanitation District and Orange County Water District. AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones, Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, Steel, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: None 10/04/2017 Operations Committee Minutes Page 5 of 7 INFORMATION ITEMS: 10. STRATEGIC PLAN UPDATE (Bob Ghirelli) Dr. Ghirelli reviewed this item, indicating that the Plan would be presented to the Board for approval in November. Dr. Ghirelli briefly reviewed the strategic goals and the changes staff is recommending in the Strategic Goals Levels of Service. Dr. Ghirelli indicated the Plan is being presented to the Administration Committee at the meeting of October 11. 11 . ORANGE COUNTY SANITATION DISTRICT PROCUREMENT PROCESS (Lorenzo Tyner) Director of Finance & Administrative Services Lorenzo Tyner introduced this item and gave a snapshot of the daily spending at the Sanitation District and the related importance of procurement and the processes used. Mr. Tyner introduced Contract and Purchasing Manager Marc Dubois, who provided a PowerPoint presentation that included an overview of the Sanitation District's procurement process, the types of procurements, methods, approval thresholds, and ethics involved in procurement. Mr. Dubois responded to a variety of questions from the Committee, including when a sole source procurement is utilized. Mr. Tyner indicated that an audit process is conducted on these types procurements. Mr. Dubois indicated he would provide the approximate cost of a procurement to the Committee in the near future. The Committee expressed an interest in increasing the threshold for approval requirements. The video regarding the OCSD budget was shown. Directors S. Jones and Steel departed the meeting at 6:00 p. m. DEPARTMENT HEAD REPORTS: Mr. Thompson provided an update on the Orange County Streetcar project, on which the Sanitation District is cooperatively working with the Orange County Transportation Authority. Mr. Thompson briefly reviewed how this project directly impacts the Sanitation District, as the project plans run directly over an existing OCSD sewer pipeline. CLOSED SESSION: None. 10/04/2017 Operations Committee Minutes Page 6 of 7 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS , IFANY: Board Vice-Chair Shawver reported that he and Director Collacott recently attended the California Special Districts Association annual conference and would be happy to share the information he obtained. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:17 p.m. to the next scheduled meeting of Wednesday, November 1, 2017 at 5:00 p .m . Submitted by, . T (/\AAJ~q!JL Tina Knapp, CMC Deputy Clerk of the Board 10/04/2017 Operations Comm ittee Minutes Page 7 of 7