HomeMy WebLinkAbout10-04-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, October 4, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, October 4, 2017 at 5:03 p.m. in the Administration Building.
Director Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Robert Collacott
Brooke Jones (Alternate)
Steve Jones
Richard Murphy
Chuck Puckett (Alternate)
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
None.
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jeff Armstrong
Bob Bell
Jennifer Cabral
Mike Dorman
Marc Dubois
Dean Fisher
Lisa Frigo
Alfredo Garcia
Mark Manzo
Kathy Millea
Jim Spears
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Patrick Sheilds, IRWD
Committee Chair Withers did not provide a report.
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REPORT OF GENERAL MANAGER:
Assistant General Manager Bob Ghirelli indicated that Director of Engineering Rob
Thompson would provide a report later in the meeting regarding the Orange County
Streetcar project. Dr . Ghirelli also indicated that a recently produced video regarding the
OCSD budget will be shown after the procurement process presentation. This video will
be used in a variety of ways, including new Board Member orientation . This video is part
of the recent video library update project.
Board Vice-Chair Shawver arrived at 5:05 p.m .
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
September 6, 2017 Operations Committee Meeting .
AYES: Barnes , Collacott , Deaton , B. Jones (Alternate), S . Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw , Shawver,
F. Smith, Steel , Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
2 . CONTRACTING FORMER EMPLOYEE MICHAEL E. MCCARTHY FO R
ENVIRONMENTAL MONITORING SERVICES (Jim Colston)
MOVED, SECONDED 1 and DULY CARRIED TO: Award a Purchase Order
Contract to retired employee Michael E. McCarthy not to exceed $30,000, for the
period November 1, 2017 through June 30, 2018, to provide the Ocean Monitoring
Program with specialized skills in marine invertebrate taxonomy, and to assist in
other aspects of the program such as field sampling and data analysis that are
necessary to meet the Clean Water Act permit-mandated environmental
monitoring requirements.
AYES: Barnes , Collacott, Deaton , B. Jones (Alternate), S . Jones,
Murphy, Puckett (Alternate), Sebourn , Shaw, Shawver ,
F. Smith, Steel , Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
3 . CONTRACTING FORMER EMPLOYEE VLADIMIR KOGAN FOR
ENVIRONMENTAL COMPLIANCE SERVICES (Jim Colston)
MOVED, SECONDED. and DULY CARRIED TO: Award a Purchase Order
Contract to retired employee Vladimir Kogan not to exceed $63,802, for the period
10/04/2017 Operat ions Comm ittee Minutes Page 2 of 7
October 1, 2017 through September 30 , 2018, to provide the environmental
compliance program with Dr. Kogan's specialized skills and knowledge in air
quality toxics health risk assessment (AB 2588) and in other aspects of the air
quality compliance program.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
4 . NEW COMBO TRUCK/RECYCLER COOPERATIVE PROCUREMENT WITH
VACTOR (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to :
A Approve the purchase of one ( 1) VACTOR brand compressed natural gas
(CNG) sewer combo cleaning, water recycling truck (combo truck) from
Haaker Equipment Company using the National Joint Powers Alliance
cooperative Contract Number 022014-FSC with Vactor, for an amount not
to exceed $739,427, in accordance with Ordinance No . OCSD-47, Section
2.03(B), Cooperative Purchases; and
B . Approve a contingency of $36,971 (5%).
AYES: Barnes , Collacott, Deaton , B. Jones (Alternate), S . Jones ,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver ,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
5., HEAVY DUTY TOW TRUCK COOPERATIVE PROCUREMENT WITH
NATIONAL AUTO FLEET GROUP (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Approve the purchase of one
(1) 2018 Freightliner Cascadia alternative fuel Compressed Natural Gas (CNG)
heavy-duty tow truck (CNG Day-Tractor), using the National Joint Powers Alliance
cooperative Contract Number 081716-NAF with National Auto Fleet Group for a
total cost of $180,145 in accordance with Ordinance No. OCSD-47, Section
2.03(B), Cooperative Purchases .
AYES:
10/04/2017
Barnes, Collacott , Deaton , B. Jones (Alternate), S . Jones ,
Murphy, Puckett (Alternate), Sebourn , Shaw, Shawver ,
F. Smith, Steel, Withers and Yarc
Operations Committee Minutes Page 3 of 7
NOES: None
ABSTENTIONS: None
ABSENT: None
6. SERVICE AGREEMENT FOR CENTRAL GENERATION AUTOMATION/
CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS), CONTRACT
NO. J-79-1A (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A . Approve a Sole Source Service Purchase Order Agreement with CEMTEK
Environmental for maintenance services of the Central Generation
automation/continuous emissions monitoring systems at both Central
Generation facilities for a five-year period beginning November 23, 2017
through November 22, 2022, for a total amount not to exceed $580,625;
and
B. Approve a contingency of $58,063 (10%)
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
7 . LABOR COMPLIANCE PROGRAM, SPECIFICATION NO. CS-2017-876BD
(Rob Thompson)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A . Approve a Professional Services Agreement with The Solis Group for the
development and implementation of a Labor Compliance Program,
Specification No. CS-2017-876BD, for an amount not to exceed $391 ,567;
and
B. Approve a contingency in the amount of $39, 157 (10%).
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
10/04/2017 Operations Committee Minutes Page 4 of 7
NON-CONSENT CALENDAR:
8. BAY BRIDGE PUMP STATION AND FORCE MAIN REPLACEMENT,
PROJECT NO. 5-67 (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation outlining this project and responded to a variety of questions from the
Committee, including budgetary and environmental concerns.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Arcadis US Inc. to
provide engineering design services for the Bay Bridge Pump Station and
Force Main Replacement, Project No. 5-67, for an amount not to exceed
$7,137,000; and
B'. Approve a contingency of $713,700 (10%).
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
9 . OCSD/OCWD JOINT AGREEMENT FOR GWRS FINAL EXPANSION
(Rob Thompson)
Mr. Thompson reviewed this item and indicated the purpose of the amendment is
clarification of the agreement already in place, to address the availability of grant
funding and the reimbursement of costs of the project should grant funding be
awarded.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the First Amendment to the Second Amended and Restated
Joint Exercise of Powers Agreement for the Development, Operation, and
Maintenance of the Groundwater Replenishment System and Green Acres Project
between Orange County Sanitation District and Orange County Water District.
AYES: Barnes, Collacott, Deaton, B. Jones (Alternate), S. Jones,
Murphy, Puckett (Alternate), Sebourn, Shaw, Shawver,
F. Smith, Steel, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
10/04/2017 Operations Committee Minutes Page 5 of 7
INFORMATION ITEMS:
10. STRATEGIC PLAN UPDATE (Bob Ghirelli)
Dr. Ghirelli reviewed this item, indicating that the Plan would be presented to the
Board for approval in November. Dr. Ghirelli briefly reviewed the strategic goals
and the changes staff is recommending in the Strategic Goals Levels of Service.
Dr. Ghirelli indicated the Plan is being presented to the Administration Committee
at the meeting of October 11.
11 . ORANGE COUNTY SANITATION DISTRICT PROCUREMENT PROCESS
(Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner introduced this item
and gave a snapshot of the daily spending at the Sanitation District and the related
importance of procurement and the processes used. Mr. Tyner introduced
Contract and Purchasing Manager Marc Dubois, who provided a PowerPoint
presentation that included an overview of the Sanitation District's procurement
process, the types of procurements, methods, approval thresholds, and ethics
involved in procurement.
Mr. Dubois responded to a variety of questions from the Committee, including
when a sole source procurement is utilized. Mr. Tyner indicated that an audit
process is conducted on these types procurements. Mr. Dubois indicated he would
provide the approximate cost of a procurement to the Committee in the near future.
The Committee expressed an interest in increasing the threshold for approval
requirements.
The video regarding the OCSD budget was shown.
Directors S. Jones and Steel departed the meeting at 6:00 p. m.
DEPARTMENT HEAD REPORTS:
Mr. Thompson provided an update on the Orange County Streetcar project, on which the
Sanitation District is cooperatively working with the Orange County Transportation
Authority. Mr. Thompson briefly reviewed how this project directly impacts the Sanitation
District, as the project plans run directly over an existing OCSD sewer pipeline.
CLOSED SESSION:
None.
10/04/2017 Operations Committee Minutes Page 6 of 7
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS ,
IFANY:
Board Vice-Chair Shawver reported that he and Director Collacott recently attended the
California Special Districts Association annual conference and would be happy to share
the information he obtained.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:17 p.m. to the next
scheduled meeting of Wednesday, November 1, 2017 at 5:00 p .m .
Submitted by,
.
T (/\AAJ~q!JL
Tina Knapp, CMC
Deputy Clerk of the Board
10/04/2017 Operations Comm ittee Minutes Page 7 of 7