HomeMy WebLinkAbout09-06-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, September 6, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, September 6, 2017 at 5:06 p.m. in the Administration Building.
Alternate Director Puckett led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Kris Beard (Alternate)
Robert Collacott
Richard Murphy
Chuck Puckett (Alternate)
Tim Shaw
Fred Smith
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
Michelle Steel
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Mike Dorman
Mark Esquer
Dean Fisher
Alfredo Garcia
Kathy Millea
Mark Kawamoto
Jeff Mohr
Man Nguyen
Victoria Pilko
Merrill Seiler
Paula Zeller
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Patrick Sheilds, IRWD
Clerk of the Board Kelly Lore distributed a late communication from Director of Operations
& Maintenance Ed Torres regarding an alternate recommendation for Consent
Calendar Item No. 14.
09/06/2017 Operations Committee Minutes Page 1 of 9
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report. Board Vice-Chairman Shawver
reported on his attendance at the recent CASA Conference.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg provided information regarding a letter received from the
City of Anaheim's Successor Agency to the Anaheim Redevelopment Agency. He stated
that a request for a new appointment be made to the Anaheim Oversight Board to fill the
vacancy of Gail Eastman who represents the Orange County Sanitation District. A copy
of the letter and a current list of the 13 Redevelopment Agency Oversight Boards were
distributed to the Committee members and made available to the public. Mr. Herberg
stated that at the September 27 1h Board of Directors meeting an item will be presented to
appoint the new member to the Anaheim board and to reaffirm the currently listed
appointments to the remaining 12 boards unless any Director provided an alternative
recommendation.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. and DULY CARRIED TO: Approve Minutes of the
July 5, 2017 Operations Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
2. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Capital Improvement Program Contract
Performance Report for the period ending June 30, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
09/06/2017
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
Operations Committee Minutes Page 2 of 9
3. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2016/17 Fourth Quarter Odor Complaint Summary.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
4. BURIED WATER VALVE SUPPORT UPGRADES AT PLANT 2, PROJECT NO.
FE16-05 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO:
A. Award a Construction Contract to AMPCO Contracting, Inc. for Buried Water Valve
Support Upgrades at Plant No. 2, Project No. FE 16-05, for a total amount not to
exceed $139,000; and
B. Approve a contingency of $27,800 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
5. SCE FEED RELIABILITY IMPROVEMENTS STUDY, PROJECT NO. PS16-02
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a cooperative Study Agreement between the Orange County
Sanitation District and Southern California Edison for a Method of Service
Study for SCE Feed Reliability Improvements Study, Project No. PS16-02,
for an amount not to exceed $150,000; and
B. Approve a contingency of $30,000 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
09/06/2017
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
Operations Committee Minutes Page 3 of 9
6. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Construction Contract to Access Pacific, Inc. for the Safety
Improvements Program, Contract No. J-126E, for a total amount not to
exceed $418,000, to address identified roof safety and fall protection issues;
and
B. Approve a contingency of $41,800 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
7. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve annual Professional Services Agreements with Brown and
Caldwell, AECOM, HOR, Dudek, and RMC, for on-call Planning Studies
Master Contract No. PLAN2017-00, for the term November 1, 2017 -
October 31, 2018, with a maximum annual fiscal year contract limitation not
to exceed $400,000 for each Professional Services Agreement; and
B. Approve two additional one-year optional extensions.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
8. ACTIVATED SLUDGE AERATION BASIN DECK REPAIR AT PLANT NO. 2
PROJECT NO. P2-118 (Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge
Aeration Basin Deck Repair at Plant No. 2, Project No. P2-118;
B. Receive and file Orange County Sanitation District's Notice of Intent to
Award dated August 21, 2017;
C. Award a Construction Contract to Abhe and Svoboda, Inc. for the Activated
09/06/2017 Operations Committee Minutes Page 4 of9
Sludge Aeration Basin Deck Repair at Plant No. 2, Project No. P2-118, for
a total amount not to exceed $906,975; and
D. Approve a contingency of $90,700 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
9. ADDENDUM NO. 2 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT
REPORT FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND
COLLECTION SYSTEM ODOR & CORROSION CONTROL PROGRAM
(Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Consider, receive, and file the Orange County Sanitation District's
Addendum No. 2 to the Supplemental Environmental Impact Report for the Final
Effluent Pump Station Annex and Collection System Odor & Corrosion Control
Program, dated September 6, 2017, to accommodate odor and corrosion control
chemical addition at Garden Grove Sanitary District's Tiffany Pump Station.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
10. ADDENDUM NO. 3 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT
REPORT FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND
COLLECTION SYSTEM ODOR & CORROSION CONTROL PROGRAM
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Consider, receive, and file the Orange County Sanitation District's
Addendum No. 3 to the Supplemental Environmental Impact Report for the Final
Effluent Pump Station Annex and Collection System Odor & Corrosion Control
Program, dated September 6, 2017, to accommodate order and corrosion control
chemical addition at Costa Mesa Sanitary District's Mendoza Pump Station.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
09/06/2017
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
Operations Committee Minutes Page 5 of 9
11. GENERAL AND SEMI-SKILLED LABOR REPAIRS AND SERVICES
CONTRACT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Purchase Order Contract to Tiano Construction, Inc. (primary), Golden
West Corp., and IQA Construction (secondary and tertiary) for labor services,
Specification No. S-2017-85880, for the period October 1, 2017 through
September 30, 2018, for a combined total annual amount not to exceed $300,000,
with four one-year renewal options; and
B. Approve an annual contingency of $30,000 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
12. CORRECTIVE MAINTENANCE OF PLANT NO. 1 AERATION BLOWER NO. 2
(Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a sole source purchase order contract for parts and services to
Siemens Demag Delaval Turbomachinery Inc. (SDDTI) to repair Aeration
Blower No. 2 in the amount of $281, 196; and
B. Approve a contingency of $56,239 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
13. GENIE 65 FOOT BOOM AERIAL LIFT PLATFORM COOPERATIVE
PROCUREMENT WITH TEREX GENIE (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the purchase of one (1) Genie S-65 foot boom aerial lift
platform using the National Joint Powers Alliance cooperative Contract Number
042815-TER with GENIE TEREX PAPE Materials Handling for a total cost of
$105,888, in accordance with Ordinance No. OCSD-47, Section 2.03(B),
Cooperative Purchases.
0910612017 Operations Committee Minutes Page 6 of 9
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
14. TAYLOR-DUNN CART PURCHASE FROM YALE CHASE EQUIPMENT AND
SERVICES, INC. (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the award of a sole source purchase of twenty-seven (27)
Taylor-Dunn electric carts from Yale Chase Equipment and Services, Inc.,
in accordance with 03/28/01 Minute Order 12(C), for a total cost of $317,342
to include tax and delivery; and
B. Approve a contingency of $15,868 (5%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
NON-CONSENT CALENDAR:
15. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
Director of Engineering Rob Thompson provided a brief PowerPoint presentation
regarding the criticality of Project No. J-117, active seismic faults identified, and
the design challenges faced.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Initial Study/Mitigated Negative Declaration
and Mitigation Monitoring and Reporting Program for the Ocean Outfall
System Rehabilitation, Project No. J-117, and Outfall Low Flow Pump
Station, Contract No. J-117B, prepared by Brown and Caldwell and
Environmental Science Associates;
B. Adopt Resolution No. OCSD 17-XX, making certain findings and adopting
the Mitigated Negative Declaration and Mitigation Monitoring and Reporting
Program pursuant to the California Environmental Quality Act; and
C. Approve a contingency increase of $677,801 (10%) to the Professional
Design Services Agreement with Brown and Caldwell for Ocean Outfall
09/06/2017 Operations Committee Minutes Page 7 of 9
System Rehabilitation, Project No. J-117, for a total contingency of
$3,727,907 (55%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith,
Withers and Yarc
None
None
Hawkins and Steel
Committee Chair Withers departed the meeting at 5:30 p.m.
Committee Vice-Chair Deaton presided over the meeting.
16. RECONDITIONING OF BELT FILTER PRESSES; PROJECT NO. MP-249
(Ed Torres)
Director of Operations & Maintenance Ed Torres provided information and
responded to questions regarding the necessity of the item.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an increase of $299,382 to Purchase Order No. 105983 with Alfa
Laval Ashbrook Simon Hartley Inc. for the Reconditioning of Belt Filter
Presses, located at Plant Nos. 1 and 2, for a new total amount not to exceed
of $992,439; and
B. Approve a contingency increase of $129, 182 for a new total contingency
amount not to exceed $198,488 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Barnes, Beard (Alternate), Collacott, Deaton, Murphy,
Puckett (Alternate), Sebourn, Shaw, Shawver, F. Smith, and
Yarc
None
None
Hawkins, Steel, and Withers
17. URBAN RUNOFF PROGRAM (Jim Colston)
Director of Environmental Services Jim Colston provided an informative
PowerPoint presentation regarding OCSD's Urban Runoff Diversion Program with
information including: history and background of diversion efforts, urban runoff
policy, OCSD's partners, diversion locations, and the overall impact of the
program.
09/06/2017 Operations Committee Minutes Page 8 of9
18 . SPACE UTILIZATION NEEDS (Rob Thompson )
Mr . Thompson provided a brief Po werPoint presentat ion regarding the future
space utilization needs of OCSD which included an overview of current and
re cently co mpleted construction projects, future construction needs, im med ia te
space cha llenges , and long-term space issues .
DEPARTMENT HEAD REPORTS:
Mr. Thompson notified the Committee of two urgent items (cooperative agreements) that
will be moving to the Board of Dire ctors without Committee rev iew . Th ere were no
objections .
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54956 .8:
The Board convened in closed session at 6 :00 p.m. to discuss one item . Confid ential
minutes of t he Closed Session have been prepared in accordance wit h the above
Government Code Section and are maintained by the Clerk of the Bo ard in the Officia l
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6: 10 p .m .
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION :
General Counse l Br ad Hagi n stated there was nothing to repo rt.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
No ne.
ADJOURNMENT
Committee Vice-Chair Deaton declared the meeting adjourned at 6 : 11 p.m . to the next
scheduled meetin g of Wednes?ay , Octobe r 4 , 2017 at 5:00 p.m .
.. . '
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09/06/2017 Operati ons Committee M inutes Page 9 of 9