HomeMy WebLinkAbout07-05-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, July 5, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, July 5, 2017 at 5:01 p.m. in the Administration Building. Director
Shaw led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Denise Barnes
Stacy Berry (Alternate)
Robert Collacott
Phil Hawkins
Steve Jones
Sandra Massa-Lavitt (Alternate)
Richard Murphy
Tim Shaw
Fred Smith
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Allan Bernstein
Michelle Steel
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Rod Collins
Carla Dillon
Mike Dorman
Mark Esquer
Dean Fisher
Lisa Frigo
Alfredo Garcia
Lisa Haney
Jeff Mohr
Man Nguyen
Ddaze Phuong
Victoria Pilko
George Rivera
Richard Spencer
Eros Yong
OTHERS PRESENT:
Kendra Carney, Assistant General Counsel
Patrick Sheilds, IRWD
07/05/2017 Operations Committee Minutes Page 1 of 7
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
Item No. 2 was pulled from consideration for separate discussion.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
June 7, 2017 Operations Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
3. LIGHT DUTY TRUCK COOPERATIVE PROCUREMENT WITH NATIONAL
AUTO FLEET GROUP (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the purchase of four light duty trucks using the National Joint
Powers Alliance cooperative Contract Number 120716-NAF with National Auto
Fleet Group for a total cost of $148,000 in accordance with Ordinance No.
OCSD-47, Section 2.03(B), Cooperative Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
Item No. 4 was pulled from consideration.
4. PREVENTATIVE MAINTENANCE OF STANDS¥ EMERGENCY ELECTRICAL
GENERATORS, SPECIFICATION NO. S 2017 112280 (Ed Torres)
RECOMMENDATIO~J: Recommend to the Board of Directors to:
A. Approve a Service Contract with Valley Power Services, Inc. for the annual
preventative maintenance of standby electrical generators located at
0710512017 Operations Committee Minutes Page 2 of 7
Orange County Sanitation District Plant Nos. 1 & 2 and Pump Stations,
Specification No. S 2017 !l22BD, for the period September 1, 2017 through
August J1, 2019, for an amount not to exceed of $14!l,500, with two (2)
two year renewal options; and
B. Approve a contingency of $29,700 (20%) per two year period.
5. PURCHASE OF SODIUM HYPOCHLORITE, SPECIFICATION NO. C-2017-
853BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award an Agreement to JCI Jones Chemicals, Inc. for the purchase of
sodium hypochlorite (bleach), Specification No. C-2017-853BD, for the
period September 1, 2017 through August 31, 2018, for a unit price of
$0.51 /gallon delivered, plus applicable sales tax, for an estimated annual
amount of $626,726.25, with four (4) one-year renewal options; and
B. Approve a (10%) unit price contingency.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
6. REPAIR & REFURBISHMENT OF TWO CENTRAL GENERATION
ELECTRICAL GENERATORS, SPECIFICATION NO. S-2017-850BD (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract to R.A. Reed Electric Company, the lowest
responsive and responsible bidder, for Repair & Refurbishment of two
Central Generation Electrical Generators, Specification No. S-2017-850BD,
for an amount not to exceed $424,538.62; and
B. Approve a contingency of $84,908 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
07/05/2017
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
Operations Committee Minutes Page 3 of 7
7. STORMWATER MASTER PLAN -PROJECT NO. PS16-01 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Michael Baker
International, Inc. to provide engineering services for the Stormwater
Master Plan, Project No. PS16-01, for an amount not to exceed $715,300;
and
B. Approve a contingency of $71,530 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
8. CEQA PLAN 2017-MASTER CONTRACT NO. CEQA PLAN2017-00
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve annual Professional Services Agreements with HOR
Engineering, Inc.; Michael Baker International; Helix Environmental
Planning, Inc.; ESA; AECOM; and LSA; Master Contract No. CEQA
PLAN2017-00, with a maximum annual fiscal year contract limitation not to
exceed $400,000 for each Professional Services Agreement; and
B. Approve two additional one-year optional extensions.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
Item No. 2 was pulled from consideration for separate discussion regarding the required
experience for the responsive bidders.
2. DIGESTER CLEANING CONTRACT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract with Synagro-wwr, Inc., the lowest responsive
and responsible bidder, for Digester Cleaning, Specification No.
S-2017-824BD, for an 18-month period beginning September 1, 2017
0710512017 Operations Committee Minutes Page 4 of?
through February 28, 2019, for an amount not to exceed $3,953,958 with
four (4) additional 18-month renewal options; and
B. Approve a contingency of $395,396 (10%) aggregately per contract period.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott, Hawkins,
Massa-Lavitt (Alternate), Murphy, Sebourn, Shaw,
Shawver, F. Smith, and Withers
None
None
Bernstein, Jones, and Steel
NON-CONSENT CALENDAR:
9. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
Director of Engineering Rob Thompson introduced Dean Fisher, Engineering
Manager, who presented an informative PowerPoint presentation on this item that
included an overview of the project scope, current progress, new site facilities,
support equipment, remaining work, project challenges, major additional work
items, schedule delays, mitigation measures, and recommended action.
Director Jones arrived at 5:11 p.m.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $5,718,000 (4.5%) to the
construction contract with W.M. Lyles Company for Sludge Dewatering and Odor
Control at Plant No. 1, Project No. P1-101, for a total contingency amount of
$9,518,000 (7.5%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Berry (Alternate), Collacott,
Massa-Lavitt (Alternate), Murphy,
Shawver, F. Smith, and Withers
None
None
Bernstein and Steel
Hawkins, Jones,
Sebourn, Shaw,
Item No. 9.1 was added to the agenda via Supplemental Agenda posted 6/29/2017.
9.1 REHABILITATION OF FLEET SERVICES BUILDING, BUILDING 8 AND
PAVING AREA, CONTRACT NO. P1-115B (Rob Thompson)
Mr. Thompson provided a PowerPoint presentation regarding this item that
included background information on the project, an explanation of the requested
increase to the project budget, and recommended action. Mr. Thompson
responded to questions regarding the number of bids received, timing of when the
bids were received and the Committee meeting calendar, and the cause and
concerns for the required rehabilitation work.
07/05/2017 Operations Committee Minutes Page 5 of?
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file bid tabulation and recommendation;
B. Award a construction contract to ODC Engineering and Technology for
Rehabilitation of Fleet Services Building, Building 8 and Paving Area,
Contract No. P1-115B, part of Title 24 Access Compliance and Building
Rehabilitation, Project No. P1-115, for a total amount not to exceed
$2,235,609;
C. Approve a contingency of $223,563 (10%); and
D. Approve a budget increase of $791,000 for Title 24 Access Compliance and
Building Rehabilitation, Project No. P1-115, for a total budget amount of
$18,400,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Barnes, Berry (Alternate), Collacott,
Massa-Lavitt (Alternate), Murphy,
Shawver, F. Smith, and Withers
None
None
Bernstein and Steel
Hawkins, Jones,
Sebourn, Shaw,
10. HUMAN RESOURCES -WORKFORCE PLANNING, SAFETY AND SECURITY
(Celia Chandler)
Human Resources Manager Richard Spencer provided a PowerPoint presentation
on this item that included an overview of workforce planning, workforce
development, retirement eligibility, education levels of OCSD employees, and the
workforce vulnerability assessment. Mr. Spencer's presentation also provided
information regarding safety and health, risk identification, incident reporting,
training and awareness, occupational health, compliance, recordable injuries,
security and emergency planning, physical security, contract security services, and
emergency planning.
Item No. 11 was added to the agenda via Supplemental Agenda posted 6/29/2017.
11. LANE CHANNEL CROSSING PROJECT -PROJECT NO. FE16-11
(Rob Thompson)
Mr. Thompson provided a PowerPoint presentation regarding this item that
included general information about the Von Karman Trunk Sewer and next steps
for this project.
07/05/2017 Operations Committee Minutes Page 6 of 7
Item No . 12 was added to the agenda via Supplemental Agenda posted 6/29/2017 .
12. PLANT NO. 1 PRIMARY CLARIFIER REHABILITATION (Ed To rres)
Director of Operations and Maintenance Ed Torres provided a verbal report on this
item indicating that this is an emergency procurement for urgent mechanical
rehabilitation and overhaul of 10 primary clarifiers at Plant No . 1.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6 :04 p.m. to the next
scheduled meeting of Wednesday, September 6, 2017 at 5:00 p.m .
Submitted by ,
{ {N--fJ {0vL 'rrrr-
Tina Knapp , CMC
Deputy Clerk of the Board
07/05/2017 Operations Committee Minutes Page 7 of 7