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HomeMy WebLinkAbout06-07-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, June 7, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, June 7, 2017 at 5:04 p.m. in the Administration Building. Director Yarc led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Kris Beard (Alternate) Allan Bernstein Robert Collaco!! Richard Murphy Tim Shaw Fred Smith Michelle Steel Mariellen Yarc Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Phil Hawkins PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Greg Blakeley Jennifer Cabral Ron Coss Don Cutler Anne Marie Feery Lisa Frigo Alfredo Garcia Mike Lahlou Mark Manzo Tom Meregillano Kathy Millea Jeff Mohr Ddaze Phuong Mike White Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Patrick Sheilds, IRWD 0610712017 Operations Committee Minutes Page 1 of 6 REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: Late Communication pertaining to Item Nos. 3 and 4 was provided to the Committee in the blue folders. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the May 3, 2017 Operations Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, F. Smith, Steel, Yarc, and Withers None Shawver Hawkins 2. SEISMIC HAZARD EVALUATION AT PLANT NOS. 1 AND 2, PROJECT NO. PS15-06 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with Geosyntec Consultants to provide engineering services for the Seismic Hazard Evaluation at Plant Nos. 1 and 2, Project No. PS15-06, for an amount not to exceed $2,578,028; and B. Approve a contingency of $257,800 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 0610712017 Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins Operations Committee Minutes Page 2 of6 3. CENTRAL GENERATION ENGINES AUTOMATIC BALANCING ANALYZERS (Ed Torres) Provided as Late Communication, the last line of the paragraph in the Financial Considerations section should read, "(Line item: Small Capital Projects, Section 8, Page 86).". MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a sole source purchase order to Windrock, Inc. for the purchase and installation of two Windrock Auto Balance analyzers, plus associated equipment, on two central generation engines, one at each plant, for a total amount not to exceed $501,376; and B. Approve a contingency of $50, 137 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins 4. CENTRAL GENERATION FACILITIES OIL CENTRIFUGE HEATER AND CONTROLS REPLACEMENT (Ed Torres) Provided as Late Communication, the last line of the paragraph in the Financial Considerations section should read, "(Line item: Small Capital Projects, Section 8, Page 86).". MOVED. SECONDED. and DULY CARRIED TO: A. Approve a Sole Source Purchase Order to replace and install four new Alfa Laval Central Generation Centrifuge Heaters and Controls at Plant Nos. 1 and 2 Central Generation facilities, for a total amount not to exceed $111,082; and B. Approve a contingency of $16,662 (15%). AYES: NOES: ABSTENTIONS: ABSENT: 06/07/2017 Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins Operations Committee Minutes Page 3 of 6 5. BIOSOLIDS MANAGEMENT CONTRACT RENEWAL -TULE RANCH (Jim Colston) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize the five-year contract renewal with Tule Ranch, Amendment No. 2, to manage Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and Treatment Plant No. 2 for land application and/or landfill disposal (Specification No. S-2011-513BD), for the period commencing November 1, 2017 through October 31, 2022, for a unit price increase of $2.50, for a new unit price of $57 per ton, for a total estimated annual amount not to exceed $9,000,000; and B. Approve an aggregate annual unit price contingency of 5%. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins NON-CONSENT CALENDAR: 6. 2017 AUDIT REPORT OF ORANGE COUNTY SANITATION DISTRICT SEWER SYSTEM MANAGEMENT PLAN (Jim Colston) Director of Environmental Services Jim Colston provided an informative PowerPoint presentation that encompassed both Item Nos. 6 and 7. Mr. Colston's presentation included an overview of the Sewer System Management Plan, auditor statements regarding the Plan, audit findings, opportunities for improvement, and changes made to the Plan based on the audit. Item Nos. 6 and 7 were voted on in one action. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Final WDR/SSMP Audit Report dated May 19, 2017. AYES: NOES: ABSTENTIONS: ABSENT: 0610712017 Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins Operations Committee Minutes Page 4 of 6 7. SEWER SYSTEM MANAGEMENT PLAN UPDATE (Jim Colston) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve and file the Orange County Sanitation District's Sewer System Management Plan, dated May 9, 2017. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc, and Withers None None Hawkins INFORMATION ITEMS: 8. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE (Jim Colston) Director of Environmental Services Jim Colston introduced Ron Coss, Laboratory, Monitoring, and Compliance Manager, who provided an informative PowerPoint presentation that included an overview of the division, the reports generated by the division, laboratory workload, laboratory workload by customer, productivity and budget, results of a recent survey conducted regarding division management and goals, and laboratory accreditation. A suggestion was made to publish ocean water quality testing results on OCSD's website. 9. 2017-18 BUDGET UPDATE PRESENTATION (Lorenzo Tyner) Director of Finance & Administrative Services Lorenzo Tyner introduced this item and indicated that the Budget Update Fiscal Year 2017-18 document is provided as Late Communication in the Directors' blue folders. Mr. Tyner introduced Controller Mike White, who gave a PowerPoint presentation that provided a budget update summary, major revenue components (fees/charges and general income), user fees and the relationship to revenue, comparison of annual single family residential rates, general income, outlay categories, expense summary, four distinct types of the Capital Improvement Program (CIP), CIP ten-year annual outlays, and debt issuances (no additional issuances planned). Director Steel departed the meeting at 5:30 p.m. DEPARTMENT HEAD REPORTS: None. 06/07/2017 Operations Committee Minutes Page 5 of6 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:00 p .m. to the next scheduled meeting of Wednesday, July 5, 2017 at 5:00 p.m. Submitted by, TW-IJ~7JY Tina Knapp, CMC Deputy Clerk of the Board . ( 06/07/201 7 Operation s Committee Minutes Page 6 of 6