HomeMy WebLinkAbout06-07-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 7, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, June 7, 2017 at 5:04 p.m. in the Administration Building.
Director Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Kris Beard (Alternate)
Allan Bernstein
Robert Collaco!!
Richard Murphy
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Phil Hawkins
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Greg Blakeley
Jennifer Cabral
Ron Coss
Don Cutler
Anne Marie Feery
Lisa Frigo
Alfredo Garcia
Mike Lahlou
Mark Manzo
Tom Meregillano
Kathy Millea
Jeff Mohr
Ddaze Phuong
Mike White
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Patrick Sheilds, IRWD
0610712017 Operations Committee Minutes Page 1 of 6
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
Late Communication pertaining to Item Nos. 3 and 4 was provided to the Committee in
the blue folders.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
May 3, 2017 Operations Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, F. Smith, Steel, Yarc, and Withers
None
Shawver
Hawkins
2. SEISMIC HAZARD EVALUATION AT PLANT NOS. 1 AND 2, PROJECT NO.
PS15-06 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Geosyntec Consultants
to provide engineering services for the Seismic Hazard Evaluation at Plant
Nos. 1 and 2, Project No. PS15-06, for an amount not to exceed
$2,578,028; and
B. Approve a contingency of $257,800 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
0610712017
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
Operations Committee Minutes Page 2 of6
3. CENTRAL GENERATION ENGINES AUTOMATIC BALANCING ANALYZERS
(Ed Torres)
Provided as Late Communication, the last line of the paragraph in the Financial
Considerations section should read, "(Line item: Small Capital Projects, Section 8,
Page 86).".
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a sole source purchase order to Windrock, Inc. for the purchase
and installation of two Windrock Auto Balance analyzers, plus associated
equipment, on two central generation engines, one at each plant, for a total
amount not to exceed $501,376; and
B. Approve a contingency of $50, 137 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
4. CENTRAL GENERATION FACILITIES OIL CENTRIFUGE HEATER AND
CONTROLS REPLACEMENT (Ed Torres)
Provided as Late Communication, the last line of the paragraph in the Financial
Considerations section should read, "(Line item: Small Capital Projects, Section 8,
Page 86).".
MOVED. SECONDED. and DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to replace and install four new Alfa
Laval Central Generation Centrifuge Heaters and Controls at Plant Nos.
1 and 2 Central Generation facilities, for a total amount not to exceed
$111,082; and
B. Approve a contingency of $16,662 (15%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
06/07/2017
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
Operations Committee Minutes Page 3 of 6
5. BIOSOLIDS MANAGEMENT CONTRACT RENEWAL -TULE RANCH
(Jim Colston)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the five-year contract renewal with Tule Ranch, Amendment No.
2, to manage Orange County Sanitation District's biosolids from
Reclamation Plant No. 1 and Treatment Plant No. 2 for land application
and/or landfill disposal (Specification No. S-2011-513BD), for the period
commencing November 1, 2017 through October 31, 2022, for a unit price
increase of $2.50, for a new unit price of $57 per ton, for a total estimated
annual amount not to exceed $9,000,000; and
B. Approve an aggregate annual unit price contingency of 5%.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
NON-CONSENT CALENDAR:
6. 2017 AUDIT REPORT OF ORANGE COUNTY SANITATION DISTRICT SEWER
SYSTEM MANAGEMENT PLAN (Jim Colston)
Director of Environmental Services Jim Colston provided an informative
PowerPoint presentation that encompassed both Item Nos. 6 and 7. Mr. Colston's
presentation included an overview of the Sewer System Management Plan, auditor
statements regarding the Plan, audit findings, opportunities for improvement, and
changes made to the Plan based on the audit. Item Nos. 6 and 7 were voted on in
one action.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Final WDR/SSMP Audit Report dated
May 19, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
0610712017
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
Operations Committee Minutes Page 4 of 6
7. SEWER SYSTEM MANAGEMENT PLAN UPDATE (Jim Colston)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve and file the Orange County Sanitation District's Sewer
System Management Plan, dated May 9, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, Yarc,
and Withers
None
None
Hawkins
INFORMATION ITEMS:
8. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE
(Jim Colston)
Director of Environmental Services Jim Colston introduced Ron Coss, Laboratory,
Monitoring, and Compliance Manager, who provided an informative PowerPoint
presentation that included an overview of the division, the reports generated by the
division, laboratory workload, laboratory workload by customer, productivity and
budget, results of a recent survey conducted regarding division management and
goals, and laboratory accreditation. A suggestion was made to publish ocean water
quality testing results on OCSD's website.
9. 2017-18 BUDGET UPDATE PRESENTATION (Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner introduced this item
and indicated that the Budget Update Fiscal Year 2017-18 document is provided
as Late Communication in the Directors' blue folders. Mr. Tyner introduced
Controller Mike White, who gave a PowerPoint presentation that provided a budget
update summary, major revenue components (fees/charges and general income),
user fees and the relationship to revenue, comparison of annual single family
residential rates, general income, outlay categories, expense summary, four
distinct types of the Capital Improvement Program (CIP), CIP ten-year annual
outlays, and debt issuances (no additional issuances planned).
Director Steel departed the meeting at 5:30 p.m.
DEPARTMENT HEAD REPORTS:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:00 p .m. to the next
scheduled meeting of Wednesday, July 5, 2017 at 5:00 p.m.
Submitted by,
TW-IJ~7JY
Tina Knapp, CMC
Deputy Clerk of the Board
. (
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