HomeMy WebLinkAbout05-03-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, May 3, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, May 3, 2017 at 5:04 p.m. in the Administration Building.
Director Collacott led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Allan Bernstein
Michael Blazey (Alternate)
Robert Collacott
Brooke Jones (Alternate)
Steve Jones
Fred Smith
Mariellen Yarc
COMMITTEE MEMBERS ABSENT:
Richard Murphy
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
Michelle Steel
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Kelly Lore, Clerk of the Board
Ron Coss
Mark Esquer
Dean Fisher
Alfredo Garcia
Larry Johnson
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Man Nguyen
Mike White
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director CMSD
Patrick Sheilds, IRWD
Committee Chair Withers did not provide a report.
05/03/2017 Operations Committee Minutes Page 1 of 7
REPORT OF GENERAL MANAGER:
Assistant General Manager Bob Ghirelli announced the upcoming Honor Walk Ceremony
to be held on May 24 at 4:00 p.m.
Mr. Ghirelli reported that Board Chair Sebourn is absent tonight as he and General
Manager Herberg are in Washington D.C. meeting with legislators.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
April 5, 2017 Operations Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
2. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT NO. 1, PROJECT NO. P1-129 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with AECOM
Technical Services, Inc. to provide engineering design services for the
Return Activated Sludge Piping Replacement at Activated Sludge Plant
No. 1, Project No. P1-129, for an amount not to exceed $523,039; and
B. Approve a contingency of $52,304 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
3. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Brown and
Caldwell to provide construction support services for lnterplant Effluent
05/03/2017 Operations Committee Minutes Page 2 of 7
Pipeline Rehabilitation, Contract No. J-117 A, for a total amount not to
exceed $1,121,666; and
B. Approve a contingency of $112, 167 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
4. PROJECT MANAGEMENT INFORMATION SYSTEM, PROJECT NO. J-128
(Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with PMWeb, Inc. for the
procurement and implementation of the Project Management Information
System, Project No. J-128, Specification No. S-2016-733BD, for an amount
not to exceed of $1,022,500; and
B. Approve a contingency in the amount of $204,500 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
5. LIGHT DUTY CNG TRUCK COOPERATIVE PROCUREMENT WITH NATIONAL
AUTO FLEET GROUP (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the purchase of nine compressed natural gas light duty
trucks using the National Joint Powers Alliance (NJPA) cooperative Contract
Number 120716-NAF with National Auto Fleet Group for a total cost of $381,813
in accordance with Ordinance No. OCSD-47, Section 2.03(B), Cooperative
Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
05/03/2017
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
Operations Committee Minutes Page 3 of 7
6. REGIONAL ODOR AND CORROSION CONTROL SERVICES CONTRACT
AMENDMENT 1 AND 2, SPECIFICATION NO. C-2013-565 BD (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 1 to the Contract with Hill Brothers Chemical
Company, for Regional Odor and Corrosion Control Services, Specification
No. C-2013-565BD (PO 104862-0B), to amend the Application Services
cost to a unit price of $25/station/day and Field Services cost to a unit price
of $25/station/day, for ferrous chloride;
B. Approve Amendment No. 1 to the Contract with Hill Brothers Chemical
Company, for Regional Odor and Corrosion Control Services, Specification
No. C-2013-565BD (PO 104861-0B), to amend the Application Services
cost to a unit price of $75/station/day and Field Services cost to a unit price
of $50/station/day, for magnesium hydroxide; and
C. Approve Amendment No. 2 to the Contract with USP Technologies, for
Regional Odor and Corrosion Control Services, Specification No. C-2013-
565BD (PO 104863-0B), to amend the Application Services cost to a unit
price of $80/station/day, for calcium nitrate.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
7. INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER AND
INDUCTIVELY COUPLED PLASMA OPTICAL EMISSION SPECTROMETER
LABORATORY INSTRUMENTS (Jim Colston)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Award a purchase order to Perkin Elmer Health Services, Inc., for an
Inductively Coupled Plasma Mass Spectrometer (ICPMS) and an Inductively
Coupled Plasma Optical Emission Spectrometer (ICP-OES), Specification No. E-
2017-812BD, for a total amount not to exceed $275,610.64.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
8. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY CONTRACT
AMENDMENT 2016-2017 (Jim Colston)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Contract Amendment number 4600001879-002 with Inland
05/03/2017 Operations Committee Minutes Page 4 of 7
Empire Regional Composting Authority (IERCA) for the Orange County Sanitation
District to pay IERCA to receive and compost Orange County Sanitation District's
biosolids at a base fee (tipping fee) of $56 per wet ton, plus an administrative fee
of $2 per wet ton and any other adjustments provided for in the original agreement.
This contract amendment shall serve as the second annual renewal of three one-
year renewal options of the original agreement in a total annual amount not to
exceed $900,000/year for IERCA to receive and compost up to 50 wet tons per
day (Monday thru Friday) of Orange County Sanitation District's biosolids.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
9. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Capital Improvement Program Contract
Performance Report for the period ending March 31, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
10. ENVIRONMENTAL COMPLIANCE REPORTS (Jim Colston)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file environmental compliance reports: Biosolids
Management Compliance Report 2016, Semi-Annual Pretreatment Program
Report Fiscal Year 2016/2017 July-December, Annual Greenhouse Gas Emissions
Report 2016, Annual Emission Report 2016, and Marine Monitoring Annual Report
2015/2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
0510312017
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
Operations Committee Minutes Page 5 of 7
11. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year
2016/17 Third Quarter Odor Complaint Summary.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton,
B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers
None
None
R. Murphy, Sebourn, Shawver, and Steel
NON-CONSENT CALENDAR:
None.
Director S. Jones arrived at 5:10 p.m.
INFORMATION ITEMS:
12. CAPITAL IMPROVEMENT PROGRAM UPDATE FOR FY 2017-18
(Rob Thompson)
Director of Engineering Rob Thompson introduced Engineering Manager Kathy
Millea who provided an informative PowerPoint presentation which included:
FY 2016-17 GIP performance; Annual budget update process and10-year budget
overview; Asset Management Program; Project Validation; Budget increases and
decreases; and newly created projects, as well as project closures and
cancellations.
13. INFORMATIONAL PRESENTATION ON THE FY 2017-18 BUDGET UPDATE
(Lorenzo Tyner)
Controller Mike White provided an informative PowerPoint presentation which
provided an overview of the District's Revenues, Fees and Charges, Reserve
Policy Summary, Operating Expenses, and an overall summary of the proposed
budget.
DEPARTMENT HEAD REPORTS:
Director of Operations and Maintenance Ed Torres reported that through regular
monitoring, staff has detected organic gases at the Rocky Point Pump Station in Newport
Beach. Mr. Torres stated that staff is uncertain of the cause and while investigation is
underway, all precautions are being taken, including the activation of the Emergency
Operations Center. The staff at the City of Newport Beach has been notified, all residents
and businesses in the affected area, and OCSD Director Scott Peotter.
05/03/2017 Operations Committee Minutes Page 6 of 7
Mr. Thompson stated that, due to tight scheduling, staff would like to move directly t o the
Board of Directors meeting in June for the approval of Project No . P2 -122 -Modification
of the Headworks. There was no objection .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
None .
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 5:42 p.m . to the next
scheduled meeting of Wednesday , June 7, 2017 at 5 :00 p .m.
Submitted by,
05/03/20 17 Oper ati ons Committee Minu tes Page 7 of 7