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HomeMy WebLinkAbout05-03-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, May 3, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, May 3, 2017 at 5:04 p.m. in the Administration Building. Director Collacott led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Michael Blazey (Alternate) Robert Collacott Brooke Jones (Alternate) Steve Jones Fred Smith Mariellen Yarc COMMITTEE MEMBERS ABSENT: Richard Murphy Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Michelle Steel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Kelly Lore, Clerk of the Board Ron Coss Mark Esquer Dean Fisher Alfredo Garcia Larry Johnson Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Man Nguyen Mike White Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director CMSD Patrick Sheilds, IRWD Committee Chair Withers did not provide a report. 05/03/2017 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: Assistant General Manager Bob Ghirelli announced the upcoming Honor Walk Ceremony to be held on May 24 at 4:00 p.m. Mr. Ghirelli reported that Board Chair Sebourn is absent tonight as he and General Manager Herberg are in Washington D.C. meeting with legislators. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the April 5, 2017 Operations Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 2. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED SLUDGE PLANT NO. 1, PROJECT NO. P1-129 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. to provide engineering design services for the Return Activated Sludge Piping Replacement at Activated Sludge Plant No. 1, Project No. P1-129, for an amount not to exceed $523,039; and B. Approve a contingency of $52,304 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 3. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Rob Thompson) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Brown and Caldwell to provide construction support services for lnterplant Effluent 05/03/2017 Operations Committee Minutes Page 2 of 7 Pipeline Rehabilitation, Contract No. J-117 A, for a total amount not to exceed $1,121,666; and B. Approve a contingency of $112, 167 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 4. PROJECT MANAGEMENT INFORMATION SYSTEM, PROJECT NO. J-128 (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with PMWeb, Inc. for the procurement and implementation of the Project Management Information System, Project No. J-128, Specification No. S-2016-733BD, for an amount not to exceed of $1,022,500; and B. Approve a contingency in the amount of $204,500 (20%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 5. LIGHT DUTY CNG TRUCK COOPERATIVE PROCUREMENT WITH NATIONAL AUTO FLEET GROUP (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve the purchase of nine compressed natural gas light duty trucks using the National Joint Powers Alliance (NJPA) cooperative Contract Number 120716-NAF with National Auto Fleet Group for a total cost of $381,813 in accordance with Ordinance No. OCSD-47, Section 2.03(B), Cooperative Purchases. AYES: NOES: ABSTENTIONS: ABSENT: 05/03/2017 Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel Operations Committee Minutes Page 3 of 7 6. REGIONAL ODOR AND CORROSION CONTROL SERVICES CONTRACT AMENDMENT 1 AND 2, SPECIFICATION NO. C-2013-565 BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Amendment No. 1 to the Contract with Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD (PO 104862-0B), to amend the Application Services cost to a unit price of $25/station/day and Field Services cost to a unit price of $25/station/day, for ferrous chloride; B. Approve Amendment No. 1 to the Contract with Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD (PO 104861-0B), to amend the Application Services cost to a unit price of $75/station/day and Field Services cost to a unit price of $50/station/day, for magnesium hydroxide; and C. Approve Amendment No. 2 to the Contract with USP Technologies, for Regional Odor and Corrosion Control Services, Specification No. C-2013- 565BD (PO 104863-0B), to amend the Application Services cost to a unit price of $80/station/day, for calcium nitrate. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 7. INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER AND INDUCTIVELY COUPLED PLASMA OPTICAL EMISSION SPECTROMETER LABORATORY INSTRUMENTS (Jim Colston) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Award a purchase order to Perkin Elmer Health Services, Inc., for an Inductively Coupled Plasma Mass Spectrometer (ICPMS) and an Inductively Coupled Plasma Optical Emission Spectrometer (ICP-OES), Specification No. E- 2017-812BD, for a total amount not to exceed $275,610.64. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collaco!!, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 8. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY CONTRACT AMENDMENT 2016-2017 (Jim Colston) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Contract Amendment number 4600001879-002 with Inland 05/03/2017 Operations Committee Minutes Page 4 of 7 Empire Regional Composting Authority (IERCA) for the Orange County Sanitation District to pay IERCA to receive and compost Orange County Sanitation District's biosolids at a base fee (tipping fee) of $56 per wet ton, plus an administrative fee of $2 per wet ton and any other adjustments provided for in the original agreement. This contract amendment shall serve as the second annual renewal of three one- year renewal options of the original agreement in a total annual amount not to exceed $900,000/year for IERCA to receive and compost up to 50 wet tons per day (Monday thru Friday) of Orange County Sanitation District's biosolids. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 9. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending March 31, 2017. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel 10. ENVIRONMENTAL COMPLIANCE REPORTS (Jim Colston) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file environmental compliance reports: Biosolids Management Compliance Report 2016, Semi-Annual Pretreatment Program Report Fiscal Year 2016/2017 July-December, Annual Greenhouse Gas Emissions Report 2016, Annual Emission Report 2016, and Marine Monitoring Annual Report 2015/2016. AYES: NOES: ABSTENTIONS: ABSENT: 0510312017 Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel Operations Committee Minutes Page 5 of 7 11. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year 2016/17 Third Quarter Odor Complaint Summary. AYES: NOES: ABSTENTIONS: ABSENT: Barnes, Bernstein, Blazey (Alternate), Collacott, Deaton, B. Jones (Alternate), S. Jones, F. Smith, Yarc, and Withers None None R. Murphy, Sebourn, Shawver, and Steel NON-CONSENT CALENDAR: None. Director S. Jones arrived at 5:10 p.m. INFORMATION ITEMS: 12. CAPITAL IMPROVEMENT PROGRAM UPDATE FOR FY 2017-18 (Rob Thompson) Director of Engineering Rob Thompson introduced Engineering Manager Kathy Millea who provided an informative PowerPoint presentation which included: FY 2016-17 GIP performance; Annual budget update process and10-year budget overview; Asset Management Program; Project Validation; Budget increases and decreases; and newly created projects, as well as project closures and cancellations. 13. INFORMATIONAL PRESENTATION ON THE FY 2017-18 BUDGET UPDATE (Lorenzo Tyner) Controller Mike White provided an informative PowerPoint presentation which provided an overview of the District's Revenues, Fees and Charges, Reserve Policy Summary, Operating Expenses, and an overall summary of the proposed budget. DEPARTMENT HEAD REPORTS: Director of Operations and Maintenance Ed Torres reported that through regular monitoring, staff has detected organic gases at the Rocky Point Pump Station in Newport Beach. Mr. Torres stated that staff is uncertain of the cause and while investigation is underway, all precautions are being taken, including the activation of the Emergency Operations Center. The staff at the City of Newport Beach has been notified, all residents and businesses in the affected area, and OCSD Director Scott Peotter. 05/03/2017 Operations Committee Minutes Page 6 of 7 Mr. Thompson stated that, due to tight scheduling, staff would like to move directly t o the Board of Directors meeting in June for the approval of Project No . P2 -122 -Modification of the Headworks. There was no objection . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: None . ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 5:42 p.m . to the next scheduled meeting of Wednesday , June 7, 2017 at 5 :00 p .m. Submitted by, 05/03/20 17 Oper ati ons Committee Minu tes Page 7 of 7