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HomeMy WebLinkAbout04-05-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, April 5, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Board Chair Sebourn on Wednesday, April 5, 2017 at 5 :00 p.m . in the Administration Building. Board Chair Sebourn led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Denise Barnes Allan Bernstein Robert Collacott Phil Hawkins Steve Jones Sandra Massa-Lavitt (Alternate) Richard Murphy Tim Shaw Fred Smith Michelle Steel Mariellen Yarc David Shawver, Board Vice-Chair Greg Sebourn, Board Chair COMMITTEE MEMBERS ABSENT: John Withers, Chair PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg , General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jeff Brown Hemal Dhodia Mike Dorman Mark Esquer Dean Fisher Lisa Frigo Alfredo Garcia Rich Leon Rebecca Long Mark Manzo Jeff Mohr Sharon Yin Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Luke Grunbaum, Deputy General Counsel Dan Bunce, Brown and Caldwell Robert Carley James Clark , Black & Veatch Bob Ooten, Alternate Director CMSD 04/05/2017 Ope rations Committee Minutes Pag e 1 of 5 REPORT OF COMMITTEE CHAIR: Board Chair Sebourn did not provide a report . REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, and DULY CARRIED TO: Approve Mi nutes of the March 1, 2017 Operations Committee Meeting . AYES: Barnes, Collacott, Hawkins , Massa-Lavitt (Alternate), R. Murphy, Sebourn, Shaw, Shawver , F. Smith, Steel, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones, and Withers 2 . MENDOZA ODOR CONTROL FACILITY (Ed Torres) MOVED. SECONDED . and DULY CARRIED TO : Recommend to the Board of Directors to: A. Approve a Site Access and License Agreement with Costa Mesa Sanitary District (CMSD) to allow mobilization of an odor control chemical dosing station and injection of chemicals into the Baker-Main Intercepto r at 2899 Mendoza Drive in the city of Costa Mesa, in a form approved by General Counsel; and B. Approve reimbursement to CMSD for $12,600 per year with annual adjustments not exceeding a 10 % increase over the in itial year for storage facility lease at Orange Coast College 's boat yard beginning July 1, 2017 and annually thereafter. AYES: Barnes , Collacott, Hawkins, Massa-Lavitt (Alternate ), R. Murphy, Sebourn, Shaw, Shawver, F. Smith , Steel, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones , and Withers 04/05/2017 Operati ons Committee Minutes Page 2 of 5 3. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to : Change the preferred alternative from the southwest corner of Plant No. 1 to the area bounded by Ellis Avenue on the south, southbound Ellis off-ramp on the east, 1-405 Freeway on the north , and Ward Street on the west for the location for the Administration Building and Laboratory Building for CEQA evaluation under the Headquarters Complex, Site and Security , and Entrance Realignment Program, Project No . P1-128 . AYES: Barnes, Collacott, Hawkins, Massa-Lavitt (Alternate), R. Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel , and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones, and Withers 4 . CENTRAL GENERATION ENGINE JET CELL IGNITORS AND CHECK VALVES REPLACEMENT (Ed Torres) MOVED . SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to GE Oil & Gas Compression Systems , LLC for the purchase of replacement Jet Cell lgniters and Check Valves for rehabilitating eight Central Generation Engines at Plant Nos . 1 and 2 for a total not to exceed $1,816,495, plus applicable tax and freight; and B. Approve a contingency of $90,825 (5%). AYES: Barnes, Collacott , Hawkins, Massa-Lavitt (Alternate), R. Murphy, Sebourn, Shaw, Shawver, F . Smith, Steel , and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones, and Withers NON -CONSENT CALENDAR: 5. UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-132 (Rob Thompson) Director of Engineering Rob Thompson introduced Engineering Manager Mike Dorman who provided an informative PowerPoint presentation that included an 04/05/2017 Operations Committee Minutes Pag e 3 of 5 overview of the project, Control System Network, Existing Uninterruptible Power Supply (UPS) system, UPS distribution, and Regional UPS. MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to: Establish a project for Uninterruptible Power Supply Improvements at Plant No.1, Project No . P1-132, with a budget of $4,800,000 . AYES: Barnes, Collacott, Hawkins, Massa-Lavitt (Alternate), R. Murphy , Sebourn, Shaw, Shawver, F. Smith, Steel, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones , and Withers 6 . RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-123 (Rob Thompson) Mr. Thompson introduced CIP Project Manager Rich Leon who provided an informative PowerPoint presentation including detai ls of the Activated Sludge Plant, examples of corrosion, and project background and constraints . MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Establish a project for Return Activated Sludge Piping Replacement at Plant No. 2, Project No. P2 -123, with a budget of $15,000,000. AYES: Barnes, Collacott, Hawkins , Massa-Lavitt (Alternate), R. Murphy, Sebourn, Shaw, Shawver, F. Smith, Steel, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein, Jones, and Withers Director Jones arrived at 5:17 p.m. Director Bernstein arrived at 5:20 p.m. INFORMATION ITEMS: 7 . BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 INFORMATION UPDATE (Rob Thompson) Mr. Thompson introduced this item and Engineering Manager Jeff Mohr provided an informative PowerPoint presentation that included an overview of what biosolids are, drivers for the Biosolids Master Plan, biosolids costs, proposed projects, and the AquaCritox Demonstration Project evaluation study. Mr. Thompson advised the Committee that compost is available tonight in the buckets provided. 04/05/2017 Operations Committe e Minutes Page 4 of 5 DEPARTMENT HEAD REPORTS: None . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Chair Sebourn announced that OCSD received the Government Finance Officers Association of the United States and Canada (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the year ending June 30 , 2016. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting . Its attainment represents a significant accomplishment by a government and its management. Chair Sebourn announced that there will be a Joint Le gislative and Public Affa irs Committee and Steering Committee meeting on April 26, 2017 at 4 :30 p.m. ADJOURNMENT Board Chair Sebourn declared the meeting adjourned at 5 :42 p .m. to the next scheduled meeting of Wednesday , May 3, 2017 at 6 :00 p.m. Submitted by, r~~'j?J~ Tina Knapp Deputy Clerk of the Board • • I J 04/05/2017 Operat io ns Committee Minutes Page 5 of 5