HomeMy WebLinkAbout03-01-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, March 1, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, March 1, 2017 at 5:03 p.m. in the Administration Building.
Director Collacott led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Allan Bernstein
Robert Collacott
Phil Hawkins
Kris Beard (Alternate)
Tim Shaw
Fred Smith
Michelle Steel
Mariellen Yarc
David Shawver, Board Vice-Chair
Greg Sebourn, Board Chair
COMMITTEE MEMBERS ABSENT:
Denise Barnes
Richard Murphy
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Ron Coss, Environmental Laboratory & Ocean
Monitoring Manager
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
James Cabral
Jennifer Cabral
Rhea de Guzman
Mike Dorman
Dean Fisher
Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Nasrin Nasrollahi
James Spears
Mickey Whitney
OTHERS PRESENT:
Brad Hagin, General Counsel
Dan Bunce, Brown & Caldwell
Anni Larkins, Jacobs
Bob Ooten, Alternate Director CMSD
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REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
Director Shaw arrived at 5:04 p.m.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the
February 1, 2017 Operations Committee Meeting.
AYES: Beard (Alternate), Collacott, Deaton, Sebourn, Shaw,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Hawkins, and Murphy
Consent Calendar Item No. 2 was pulled from consideration and, therefore, no action was
taken.
2. SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER AUTOMATED
SHORE STATION SUPPORT (Jim Colston)
RECOMMENDATION: Authorize a contract with the Scripps Institution of
Oceanography (SIO) to install and maintain two water quality sensors on their
existing Newport Pier Automated Shore Station. This project will enhance and
compliment the Orange County Sanitation District's Ocean Acidification and
Hypoxia (OAH) mooring sampling located offshore of the pier for the period of July
1, 2017 to June 30, 2018, with the option of two one-year renewals. First year cost
is $55,000. Years two and three costs are $56,350 and $57,894, respectively.
NON-CONSENT CALENDAR:
3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
Director of Engineering Rob Thompson introduced this item and reviewed the
information contained in the report for the period ending December 31, 2016. The
Committee requested that unless there was information in a future report that was
outside of normal parameters that required consideration that this report be
provided quarterly as a Consent Calendar item to the Operations Committee and
Board of Directors. The Committee requested that this report for period ending
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December 31, 2016 also be provided as a presentation/information item to the
Administration Committee.
The Committee received and filed the Capital Improvement Project Contract
Performance Report for the period ending December 31, 2016.
4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
Mr. Thompson reviewed this item and the recommended action.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Cooperative Agreement between the Orange County Sanitation
District and the City of Anaheim for water supply pipe replacement on State
College Boulevard along portions of the Newhope-Placentia Trunk
Replacement, Segment B, Contract No. 2-72B, for an estimated amount of
$1,300,000 to be reimbursed by the City of Anaheim;
B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk
Replacement, Project No. 2-72 for a total budget amount of $101,375,000;
and
C. Approve a contingency increase of $220,000 (3%) to the Professional
Design Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia
Trunk Replacement, Project No. 2-72, for a for a total contingency of
$1,066,823 (13%).
AYES: Beard (Alternate), Collacott, Deaton, Sebourn, Shaw,
Shawver, F. Smith, Steel, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes, Bernstein, Hawkins, and Murphy
5. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-
100 (Rob Thompson)
Mr. Thompson introduced Dean Fisher, Engineering Manager, who provided an
informative PowerPoint presentation pertaining to this item. Mr. Fisher's
presentation included an overview of the status of this project including digester
rehabilitation, current digester roofing, and recommended action.
Director Barnes arrived at 5:23 p.m.
Director Bernstein arrived at 5:27 p.m.
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MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $1,005,000 (3%) to the
construction contract with J.R. Filanc Construction Company, Inc. for Sludge
Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency
of $10,217,500 (30.5%).
AYES: Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and Murphy
6. DOIG DRIVE BUILDING DISPOSAL (Rob Thompson)
Mr. Thompson reviewed this item and the recommended action.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Direct staff to dispose of Orange County Sanitation District property
at 7311 Doig Drive through sale or exchange and return to the Board of Directors
in a future closed session to receive price and terms direction.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Barnes, Beard (Alternate), Bernstein, Collacott, Deaton,
Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and
Yarc
None
None
Hawkins and Murphy
7. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS
AND MAINTENANCE OF OCSD FACILITIES (Ed Torres)
Director of Operations and Maintenance Ed Torres introduced James Cabral,
Maintenance Supervisor, and Nasrin Nasrollahi, Engineer, who provided an
informative PowerPoint presentation regarding operations and maintenance of
OCSD facilities and the collection system. Mr. Cabral reviewed the OCSD service
area, where local lines connect to OCSD lines, collections system asset
replacement value, size of lines, chemical dosing locations, types of maintenance
efforts, and provided an overview of cleaning methods. Ms. Nasrollahi presented
information regarding waste resource recovery, steps in the treatment process, the
methane gas recovery process, odor control, 2015-16 operating expenses, and
future flows for the Groundwater Recovery System.
Committee Chair Withers departed the meeting at 5:45 p.m.
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DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT
Committee Vice-Chair Deaton declared the meeting adjourned at 6:00 p .m. to the next
scheduled meeting of Wednesday , April 5 , 2017 at 5:00 p.m .
Submitted by ,
r~,~~
Tina Knapp
Deputy Clerk of the Board
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