HomeMy WebLinkAbout02-01-2017 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, February 1, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, February 1, 2017 at 5:02 p.m. in the Administration
Building.
Director Murphy led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Ellery Deaton, Vice-Chair
Denise Barnes
Kris Beard (Alternate)
Allan Bernstein
Phil Hawkins
Richard Murphy
Steve Nagel
Tim Shaw
Fred Smith
Mariellen Yarc
David Shawver, Board Vice-Chair
Greg Sebourn, Board Chair
COMMITTEE MEMBERS ABSENT:
Michelle Steel
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Mike Dorman
Dean Fisher
Alfredo Garcia
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten, Alternate Director CMSD
Harmik Aghanian, Arcadis
Committee Chair Withers welcomed the new Directors serving on the Operations
Committee and announced that Director Deaton had been appointed as the Operations
Committee Vice-Chair.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
December 7, 2016 Operations Committee Meeting.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2016/17 Second Quarter Odor Complaint Summary.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
3. AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM
EXCELLENCE MEMBER AGENCIES FOR COST-SHARING
REIMBURSEMENT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District authorizing the General
Manager to enter into an agreement with the California Alliance for Sewer System
Excellence Member Agencies for cost-sharing reimbursement for approved
agency-administered projects."
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/01/2017 Operations Committee Minutes Page 2 of 5
4. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $714,000 (10%) to the
Professional Consultant Services Agreement with HOR Engineering, Inc. to
provide construction support services for Sludge Dewatering and Odor Control at
Plant No. 1, Project No. P1-101, for a total contingency amount of $1,285,200
(18%).
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
NON-CONSENT CALENDAR:
5. SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126 (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation regarding the Safety Improvement program, which provided a
background of the safety assessment that took place, the identified deficiencies
which require corrective measures, and the need for the proposed budget
increase. Board Chair Sebourn stated the importance our agency places on the
investment of accurate planning for successful, well-managed projects. Mr.
Thompson responded to questions regarding: time constraints for high priority
items and procurement issues.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $1,500,000 for Safety Improvements
Program, Project No. J-126, for a total budget amount of $11,202,000; and
B. Approve Amendment No. 1 to the Professional Design Services Agreement
with Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126,
for an additional amount of $1 ,500,000 for a total budget amount of
$3,040,000.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/01/2017 Operations Committee Minutes Page 3 of 5
6. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
(Rob Thompson)
Mr. Thompson requested the budgeting of Project P2-124, which will allow the
District to apply for grant funding for putting food waste into our digesters and
further discussed an upcoming Biosolids Master Plan, which is expected soon, and
which will help determine the processing capacity and requirements.
Mr. Thompson responded to questions regarding: process of organic materials by
waste haulers; possible matching funds; multi-agency simple specification;
materials and options; quality control; receiving stations; availability of budget;
sludge thickening; and working with OC Waste and Recycling for grant funds.
Director Bernstein departed the meeting at 5:33 p.m.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Interim Food Waste Receiving Facility, Project
No. P2-124, with a budget of $5,400,000.
AYES: Barnes, Beard (Alternate), Deaton, Hawkins, Murphy,
Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein and Steel
Director Bernstein returned to the meeting at 5:37 p.m.
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE
(Ed Torres)
Director of Operations and Maintenance Ed Torres provided an update on the
recent five-day storm event.
8. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
RESOURCE PROTECTION (Jim Colston)
Director of Environmental Services Jim Colston provided an informative
PowerPoint presentation on the Resource Protection program including: overview
of the Environmental Services Department and the history of the program; OCSD's
resources; regulations of the wastewater discharge; source control; requirements
of industrial users; permit program effectiveness; non-industrial source control;
and urban runoff diversion locations.
02/01/2017 Operations Committee Minutes Page 4 of 5
DEPARTMENT HEAD REPORTS:
Mr. Thompson stated that at the December Board of Directors meeting, staff was directed
to bring back an item to the Operations Committee regarding seismic repairs to the District
owned Doig Drive Property. He informed the Committee that staff will bring back an
overall presentation of the property at the next Board of Directors meeting .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Board Chair Sebourn announced the dates of the upcoming Board Orientation on
February 15th and March 15th at 3:00 p.m . and asked that the Directors please invite their
Alternates to attend as well.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next
scheduled meeting of Wednesday , March 1, 2017 at 5:00 p.m .
Submitted by,
02/01 /2017 Operations Committee Minutes Page 5 of 5