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HomeMy WebLinkAbout02-01-2017 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 1, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, February 1, 2017 at 5:02 p.m. in the Administration Building. Director Murphy led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Kris Beard (Alternate) Allan Bernstein Phil Hawkins Richard Murphy Steve Nagel Tim Shaw Fred Smith Mariellen Yarc David Shawver, Board Vice-Chair Greg Sebourn, Board Chair COMMITTEE MEMBERS ABSENT: Michelle Steel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Mike Dorman Dean Fisher Alfredo Garcia Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director CMSD Harmik Aghanian, Arcadis Committee Chair Withers welcomed the new Directors serving on the Operations Committee and announced that Director Deaton had been appointed as the Operations Committee Vice-Chair. 02/01/2017 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the December 7, 2016 Operations Committee Meeting. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2016/17 Second Quarter Odor Complaint Summary. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 3. AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE MEMBER AGENCIES FOR COST-SHARING REIMBURSEMENT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the General Manager to enter into an agreement with the California Alliance for Sewer System Excellence Member Agencies for cost-sharing reimbursement for approved agency-administered projects." AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 02/01/2017 Operations Committee Minutes Page 2 of 5 4. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $714,000 (10%) to the Professional Consultant Services Agreement with HOR Engineering, Inc. to provide construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total contingency amount of $1,285,200 (18%). AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel NON-CONSENT CALENDAR: 5. SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126 (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint presentation regarding the Safety Improvement program, which provided a background of the safety assessment that took place, the identified deficiencies which require corrective measures, and the need for the proposed budget increase. Board Chair Sebourn stated the importance our agency places on the investment of accurate planning for successful, well-managed projects. Mr. Thompson responded to questions regarding: time constraints for high priority items and procurement issues. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $1,500,000 for Safety Improvements Program, Project No. J-126, for a total budget amount of $11,202,000; and B. Approve Amendment No. 1 to the Professional Design Services Agreement with Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126, for an additional amount of $1 ,500,000 for a total budget amount of $3,040,000. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 02/01/2017 Operations Committee Minutes Page 3 of 5 6. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124 (Rob Thompson) Mr. Thompson requested the budgeting of Project P2-124, which will allow the District to apply for grant funding for putting food waste into our digesters and further discussed an upcoming Biosolids Master Plan, which is expected soon, and which will help determine the processing capacity and requirements. Mr. Thompson responded to questions regarding: process of organic materials by waste haulers; possible matching funds; multi-agency simple specification; materials and options; quality control; receiving stations; availability of budget; sludge thickening; and working with OC Waste and Recycling for grant funds. Director Bernstein departed the meeting at 5:33 p.m. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Establish a project for Interim Food Waste Receiving Facility, Project No. P2-124, with a budget of $5,400,000. AYES: Barnes, Beard (Alternate), Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein and Steel Director Bernstein returned to the meeting at 5:37 p.m. INFORMATION ITEMS: 7. ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE (Ed Torres) Director of Operations and Maintenance Ed Torres provided an update on the recent five-day storm event. 8. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES RESOURCE PROTECTION (Jim Colston) Director of Environmental Services Jim Colston provided an informative PowerPoint presentation on the Resource Protection program including: overview of the Environmental Services Department and the history of the program; OCSD's resources; regulations of the wastewater discharge; source control; requirements of industrial users; permit program effectiveness; non-industrial source control; and urban runoff diversion locations. 02/01/2017 Operations Committee Minutes Page 4 of 5 DEPARTMENT HEAD REPORTS: Mr. Thompson stated that at the December Board of Directors meeting, staff was directed to bring back an item to the Operations Committee regarding seismic repairs to the District owned Doig Drive Property. He informed the Committee that staff will bring back an overall presentation of the property at the next Board of Directors meeting . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Sebourn announced the dates of the upcoming Board Orientation on February 15th and March 15th at 3:00 p.m . and asked that the Directors please invite their Alternates to attend as well. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next scheduled meeting of Wednesday , March 1, 2017 at 5:00 p.m . Submitted by, 02/01 /2017 Operations Committee Minutes Page 5 of 5