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Home My WebLink About12-07-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, December 7, 2016, 5:00 p.m. A regular meet ing of the Operations Committee was called to order by Committee Vice-Chair Shawver on Wednesday , December 7 , 2016 at 5:02 p .m . in the Administration Building . Director Yarc led the Flag Salute . A quorum was declared present , as follows : COMMITTEE MEMBERS PRESENT: David Shawve r, Vice -Chair Ellery Deaton Steve Jones Richard Murphy Steve Nagel Fred Smith Tim Shaw (Alternate) Michelle Steel Mariellen Yarc Greg Sebourn , Board V ice -Chair John Nielsen , Board Chair COMMITTEE MEMBERS ABSENT: John Withers , Chair Robert Kiley Chad Wanke PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli , Assistant General Manager Celia Chandler , Director of Human Resources Jim Colston , Director of Environmental Services Rob Thompson , Director of Engineering Ed Torres , Director of Operations and Maintenance Lorenzo Tyner , Director of Finance & Administrative Services Tina Knapp , Deputy Clerk of the Board Marc Brown Jennifer Cabral Mike Dorman Mark Esquer Dean Fisher Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Ryan Valentino OTHERS PRESENT: Brad Hagin , General Counsel Bob Ooten , Alternate Director CMSD Committee V ice-Cha ir Shawver did not provide a report . 12/07/2 016 O pe ratio ns Comm ittee M inutes Pag e 1 of 8 REPORT OF GENERAL MANAGER: General Manager Jim Herberg reported that a tentative ruling was reached in the court case pertaining to Measure E in which Kern County is the defendant. This case involves the land application of biosolids and preliminarily found in favor of the plaintiffs , which includes Orange County Sanitation District, and finds that Class A biosolids can be composted in Kern County . This is good news as it will allow for the availability of more places for the application of biosolids . Additional information will be provided at the December Board of Directors meeting . CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED , SECONDED , and DULY CARRIED TO : Approve Minutes of the November 2 , 2016 Operations Committee Meeting . AYES: Deaton , Jones , Murphy , Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver, F . Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Steel , Wanke, and Withers Item No. 2 was pulled for separate consideration . Vice-Chair Sebourn recused himself and left the room during the discussion and vote on Item No . 2 . 2 . POWER PRODUCTION CONSULTING SERVICES, SPECIFICATION NO. CS-2016-777BD (Ed Torres) MOVED, SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with AECOM for Power Production Consulting Services , Specification No . CS 2016-777BD , for an amount not to exceed $191 ,691 ; and B. Approve a contingency of $19 , 169 (10%). AYES: Deaton , Jones , Murphy , Nagel , Nielsen , Shaw (Alternate), Shawver, F . Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Sebourn (Recused), Steel , Wanke , and Withers 12 /07/2 0 16 Operat ions Committee Minutes Page 2 of 8 3 . CBS ARCSAFE REMOTE CIRCUIT BREAKER RACKING UNIT (Ed Torres) MOVED , SECONDE D , and DULY CARRIED TO : Recommend to the Board of Directors to: A. Approve a sole source purchase with CBS Arcsafe Inc. for the purchase of four CBS Arcsafe remote circuit breaker racking units (two per plant), for a total amount not to exceed $139 ,920 delivered , plus tax; and B . Approve a contingency of $6 ,996 (5%). AYES: Deaton , Jones , Murphy , Nage l, Nielsen , Sebourn , Shaw (Alternate), Shawver, F . Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Steel , Wanke , and Withers 4 . COOPERATIVE PROCUREMENT WITH STATE OF CALIFORNIA UNDER WSCA-NASPO FOR FUEL CARD PROGRAM (Ed Torres) MOVED , SECONDED, and DULY CARRIED TO : Recommend to the Board of Directors to : A. Authorize the use of the State of California Department of General Services (DGS) Participating Addendum No . 7-16-99-27 with U .S . Bank National Association dba Voyager Fleet Systems under the State of Washington WSCA-NASPO Commercial Card Solutions Contract Number 00612- Category 2 fo r the period beg inning February 1, 2017 through Decembe r 31 , 2018 for a t otal not to exceed $250 ,000 , with four one-year renewal options . B . Approve a $50 ,000 (20%) Contingency per year. AYES: NOES: ABSTENTIONS: ABSENT: Deaton , Jones , Murphy , Nagel , Nielsen , Shaw (Alternate), Shawver, F . Smith , and Yarc None None Kiley , Steel , Wanke , and Withers Sebourn , 5 . DOIG DRIVE BUILDING IMPROVEMENTS, PROJECT NO. 3-65 (Rob Thompson ) MOVED , SECONDED , and DULY CARRIED TO: Recommend to the Board of Directors to : Establish a project for Doig Drive Building Improvements , Project No. 3-65 , with a budget of $2,436 ,000. 12/07/2016 Operations Comm ittee M inute s Page 3 of 8 AYES: Deaton, Jones, Murphy, Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver, F. Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Steel , Wanke , and Withers 6 . RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED SLUDGE PLANT 1, PROJECT NO. P1-129 (Rob Thompson ) MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to : Establish a project for Return Activated Sludge Piping Replacement at Activated Sludge Plant 1, Project No . P1-129 , with a budget of $3 ,300 ,000 . AYES: Deaton, Jones , Murphy , Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver, F. Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Steel , Wanke , and Withers NON-CONSENT CALENDAR: 7 . UPDATE PRE-APPROVAL LIST FOR FREQUENTLY PROCURED SOLE SOURCE MATERIALS AND SERVICES (Ed Torres) Director of Operations & Maintenance Ed Torres provided an overview of this item and responded to a question indicating that any new vendors identified as providing a part/service on the list would eliminate that part/item as a sole source and it would then go through the usual procurement process . MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to : A. Update autho r ization and set administrative controls for sole source procurement required to maintain , service , or replace equipment currently in operation at Orange County Sanitation District facilities where the parts and/or serv ice can only be provided by the Original Equipment Manufacturer (OEM) or their designated representative , for purchases under $100 ,000 , per purchase ; and B . Authorize the General Manager to ratify additions or deletions to the OEM lis t on the General Manager's quarterly approved purchases agenda report . 12/07/2016 The following equipment, parts , and services from the listed OEMs are pre- approved as sole source items . The information below includes a general category for the part/service , not the specific, existing sole source part/service . Op eratio ns Com mittee M inute s Pag e 4 of 8 12/0 7/2 016 • AANDERAA DATA INSTRUMENTS -Current meters • ABB -Variable frequency drives , process controls • ACME -Plant water strainers • AGILENT TECHNOLOGIES -Liquid Chromatography Mass Spectrometer • ALFA-LAVAL -Heat exchangers for digesters , centrifuges • ALLEN BRADLEY -Process controls • AMERON -Manhole Toppers • AM-LINER® PVC -Sewer lining • ARIZONA INSTRUMENT -Odor sensing equipment • ASHBROOK (BELLMER I WINKLER) -Sludge belt filter presses • BASLER -Electrical protective relays and regulators • BEC -Building Electronics control system • BENTLEY NEVADA -Gas compressor , Cen-Gen vibration monitoring • BIO-MERIEUX -Bacterial identification system • BOERGER -Process Pumps • CHESTERTON -Mechanical seals for process equipment • CSl/EMERSON -MSP vibrations • DEZURIK WATER CONTROLS-Process valves • EATON -Variable frequency drives for process pumps • EMERSON/ROSEMOUNT -Process equipment • FOXBORO -Process equipment • GOULD/ITT/YEOMANS -Process pumps • HACH/AMERICAN SIGMA -Liquid samplers • IPT -Limitorque services • HIDROSTAL -Process pump motors • LECO -GC Time of Flight mass spectrometer • LIMITORQUE -Process valves • MARLOW -Process pumps • Modicon -PLC parts & service • MOTOROLA , INC -Radios • MOYNO -Process pumps • MSA -Safety gas detection systems • MUFFIN MONSTER -Sludge grinders • PARKSON -Washer compactor • PERKIN ELMER -ICP Mass Spectrometer • PUTZMEISTER -Sludge transfer pumps • ROBICON -Variable frequency drives for pumps • ROTORK -Valve actuators • SANCON 100 EPOXY/URETHANE -Coating system • SCHWING -Sludge transfer pumps • SEABIRD -Ocean Monitoring instrumentation • SEEPEX -Process pumps • SIEMENS -Variable frequency drives , process controls • SIEMENS DEMAG DELAVAL TURBOMACHINERY , INC . (SDDTI) - Aeration blowers service Op e ra t ions Comm ittee Minutes Pag e 5 of 8 • SKALAR -BOD robotics • SPARLING INSTRUMENTS -Process flowmeters • TELEDYNE -RD instrumentation • THERMO ELECTRON -ICP Atom ic Emission Spectrometer and GC Mass spectrometer • TITUS -Composite Manhole Covers • VAREC -Process safety equipment • VAUGHAN -Process Pumps • WATERS CORPORATION -Liquid chromatograph mass spectrometer • WESTFALIA -Centrifuge parts • WEMCO -Process pumps • XYLEM -Process pumps and anc illary parts The following additional proprietary service providers are pre -approved : • ARC WIRELESS -Paging services • AUTODESK -AutoCAD drawing program • CALIFORNIA RECREATION COMPANY -Vessel Nerissa slip fees • CORNERSTONE -On Demand Talent Management System • EMPLOYEE BENEFITS SPECIALIST, INC -Benefits Enrollment System • ENFOTECH -Pre-treatment Software • ESRI -GIS software • FIRST AMERICAN REAL ESTATE -Online Geographic-Realquest Report • GUIDANCE SOFTWARE , INC -E-Discovery Software • GOLDEN BELL -Insect Control • IBM MAXIMO -Enterprise Asset Management Software • INNOVYZE , INC -Hydraulic Monitoring and CCTV Data • L - 3 COMMUNICATIONS HOLDINGS , INC -Internet and Telecom Provider • LABWARE -Laboratory Information Management System • MICROSOFT CORPORATION -Premier Support • MOTOROLA , INC -Radios • NEOGOV -Online Job Application System • ORACLE -Oracle Database • ORACLE I JD EDWARDS -Enterprise One Materials, Equipment & Services • PLANETBIDS , INC -Online vendor and bid Management • RAND MCNALLY -Thomas Bros . Maps • RBMWARE -Software and 2310 vibration analyzers • STANDARD AUTOMATION dba WONDERWARE WEST -Historian for SCADA system • VISION INTERNET SOLUTIONS , INC -Internet Webs ite • WORKFORCE -Time Entry AYES: Deaton , Jones , Murphy , Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver , F. Smith , and Yarc 12/07/2016 Op erat ions Comm ittee Mi nute s Pa ge 6 of 8 NOES: None ABSTENTIONS: None ABSENT: Kiley , Steel , Wanke, and Withers 8 . PROJECT MANAGEMENT INFORMATION SYSTEM, PROJECT NO. J-128 (Rob Thompson) Director of Engineering Rob Thompson introduced Dean Fisher, Engineering Manager, who provided an informative PowerPoint presentation that offered an overview of what is needed for the proper management of the documents and correspondence generated by Engineering projects , an overview of the problems presented by the current software application no longer being supported by the District's vendor, and opportunities for web-based Project Management solutions . Mr. Fisher responded to questions from the Committee regarding a number of topics including the current process , tracking of modifications (version control), number of licenses to be purchased , and whether or not there is value/cost savings in using the same system as a peer agency , like the Orange County Water District. Director Steel arrived at 5 :17 p .m . MOVED, SECONDED , and DULY CARRIED TO: Recommend to the Board of Directors to : Establish a project for Project Management Information System , Project No . J -128, with a budget of $4 ,000 ,000. AYES: NOES: ABSTENTIONS: ABSENT: Deaton , Jones, Murphy , Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver, F. Smith , Steel , and Yarc None None Kiley , Wanke , and Withers 9. OVERHAUL OF CENTRAL GENERATION ENGINES AT PLANT NOS. 1AND2, SPECIFICATION NO. S-2016-764BD (Ed Torres) Director of Operations & Maintenance Ed Torres provided an overview of this item and responded to questions from the Committee regarding how many years the number of running hours equates to and the benefits of the engines to the operation of the Sanitation District. MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to: A. Approve a Service Contract to NRG Energy Services , LLC for the overhaul of Central Generation Engines , Specification No . S-2016-764BD , for the period of February 1, 2017 through January 31 , 2018 , for total amount not to exceed $2 ,633 , 119 with four (4) one-year renewal options and ; 12/07/2016 Ope rat ions Comm ittee Minu te s Page 7 of 8 B. Approve an annual contingency of$ 526 ,624 (20%) AYES: Deaton , Jones, Murphy , Nagel , Nielsen , Sebourn , Shaw (Alternate), Shawver , F. Smith , Steel, and Yarc NOES: None ABSTENTIONS: None ABSENT: Kiley , Wanke, and Withers INFORMATION ITEMS: 10. ORANGE COUNTY SANITATION DISTRICT FINANCIAL UPDATE (Lorenzo Tyner) Director of Finance & Administrative Services Lorenzo Tyner presented an informative PowerPoint presentation that provided a summary of the District's financial operations and the Comprehensive Annual Financial Report (CAFR). Mr . Tyner responded to questions from the Committee regarding debt payments and indicated that staff would provide debt payment projections for the next four to five years to the Board of Directors . DEPARTMENT HEAD REPORTS: General Manager Jim Herberg reviewed meeting dates for December 2016 and January 2017 . Director of Engineering Rob Thompson thanked Chair Nielsen for his service and Chair Nielsen thanked everyone for the opportunity to work with them and their commitment to the Sanitation District. Chair Nielsen commended staff for all the phenomenal work they do and wished everyone a happy holiday season . Board Vice-Chair Sebourn requested individuals contact him regarding desired Committee appointments or changes as these appointments will be forthcoming. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT Committee Vice-Chair Shawver declared the meeting adjoume J at 5:38 p .m . to the next scheduled meeting of Wednesday , February 1, 201 r at 5 :00 p . -:n .":-/ ._ ,,.... Submitted by , --- /<.AA-,J~ Tina Knapp _-:-.·......, Deputy Clerk of the Board 12/0 7/2016 Opera tions Committee Minutes Page 8 of 8