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HomeMy WebLinkAbout11-02-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, November 2, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, November 2, 2016 at 5:00 p.m. in the Administration Building. Director Murphy led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Michelle Steel Chad Wanke Mariellen Yarc Greg Sebourn, Board Vice-Chair John Nielsen, Board Chair COMMITTEE MEMBERS ABSENT: None. PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Eddie Baker Mike Dorman Mark Esquer Dean Fisher Alfredo Garcia Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Victoria Pilko Paula Zeller OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Dan Bunce, Brown and Caldwell Bob Ooten, Alternate Director CMSD Committee Chair Withers did not provide a report. 11 /02/2016 Operations Committee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the October 5, 2016 Operations Committee Meeting. AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn, Shawver, Wanke , Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, Nagel, and Steel 2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2016/17 First Quarter Odor Complaint Summary. AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn, Shawver, Wanke , Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, Nagel, and Steel 3. CENGEN HOT WATER PIPE BRACING AT PLANT 1, PROJECT NO. FE15-09 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: A. Approve a Task Order with Dudek, FE15-00-01-02, to provide engineering design services for the CenGen Hot Water Pipe Bracing at Plant 1, Project No. FE15-09, for an amount not to exceed $146,516; and B. Approve a contingency in the amount of $29,303 (20%). AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn, Shawver, Wanke , Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, Nagel, and Steel 11/02/2016 Operations Committee Minutes Page 2 of 4 4. DOIG DRIVE PROPERTY LEASE EXTENSION (Lorenzo Tyner) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Second Amendment to the Doig Property Lease, to enter into an eight (8) month lease extension of the Orange County Sanitation District's real property at 7311 Doig Drive, Garden Grove, in a form approved by General Counsel. AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn, Shawver, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, Nagel, and Steel Director Nagel arrived at 5:05 p.m.; Director Deaton arrived at 5:07 p.m.; Director Jones arrived at 5:10 p.m. NON-CONSENT CALENDAR: 5. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Rob Thompson) Director of Engineering Rob Thompson introduced Engineering Manager Mike Dorman who provided an informative PowerPoint presentation containing an overview of the project and outlining the advantages of doing this work as two projects as opposed to three, which will allow for ease of sequencing and more room for construction, and the positive modifications being made to the electrical system. Staff responded to questions from the Committee clarifying costs, indicating that the costs identified in this project for the Plant Water Pump Station ($15,200,000) are costs previously approved by the Board of Directors for Project No. P2-122, which are being moved to this project, and will be reimbursed by the Orange County Water District. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $28,517,000 for Ocean Outfall System Rehabilitation, Project No. J-117, for a total budget amount of $91,000,000; and B. Approve a contingency increase of $2,372,305 (35%) to the Professional Design Services Agreement with Brown and Caldwell for Ocean Outfall System Rehabilitation, Project No. J-117, for a total contingency of $3,050, 106 (45%). AYES: NOES: 11/02/2016 Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Nielsen, F. Smith, Sebourn, Shawver, Wanke, Withers, and Yarc None Operations Committee Minutes Page 3 of 4 ABSTENTIONS: None ABSENT: Steel Director Steel arrived at 5: 15 p . m . INFORMATION ITEMS: 6. ORANGE COUNTY SANITATION DISTRICT TREATMENT PLANT OVERVIEW (Ed Torres) Director of Operations and Maintenance Ed Torres introduced Operations Supervisor Eddie Baker who provided an informative PowerPoint presentation on the Sanitation District's treatment plant operations, including an overview of the 2015-16 treatment plant operating expenses, future flows for the Groundwater Replenishment System, and maintenance efforts. 7. NPDES PERMIT RENE'A'AL UPDATE (Jim Colston) This item was pulled from the agenda and will be rescheduled to a future date to be determined. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 5:28 p.m. to the next scheduled meeting of Wednesday, December 7, 2016 at 5:00 p.m. Submitted by, (~14'-~ Tina Knapp ·' Deputy Clerk of the Board 11/02/2016 Operations Committee Minutes Page 4 of 4