HomeMy WebLinkAbout11-02-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, November 2, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, November 2, 2016 at 5:00 p.m. in the Administration
Building.
Director Murphy led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Steve Nagel
Fred Smith
Michelle Steel
Chad Wanke
Mariellen Yarc
Greg Sebourn, Board Vice-Chair
John Nielsen, Board Chair
COMMITTEE MEMBERS ABSENT:
None.
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Eddie Baker
Mike Dorman
Mark Esquer
Dean Fisher
Alfredo Garcia
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Victoria Pilko
Paula Zeller
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Dan Bunce, Brown and Caldwell
Bob Ooten, Alternate Director CMSD
Committee Chair Withers did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
October 5, 2016 Operations Committee Meeting.
AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn,
Shawver, Wanke , Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Jones, Nagel, and Steel
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2016/17 First Quarter Odor Complaint Summary.
AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn,
Shawver, Wanke , Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Jones, Nagel, and Steel
3. CENGEN HOT WATER PIPE BRACING AT PLANT 1, PROJECT NO. FE15-09
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a Task Order with Dudek, FE15-00-01-02, to provide engineering
design services for the CenGen Hot Water Pipe Bracing at Plant 1, Project
No. FE15-09, for an amount not to exceed $146,516; and
B. Approve a contingency in the amount of $29,303 (20%).
AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn,
Shawver, Wanke , Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Jones, Nagel, and Steel
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4. DOIG DRIVE PROPERTY LEASE EXTENSION (Lorenzo Tyner)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Second Amendment to the Doig Property Lease, to enter
into an eight (8) month lease extension of the Orange County Sanitation District's
real property at 7311 Doig Drive, Garden Grove, in a form approved by General
Counsel.
AYES: Beamish, Kiley, Murphy, Nielsen, F. Smith, Sebourn,
Shawver, Wanke, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Jones, Nagel, and Steel
Director Nagel arrived at 5:05 p.m.; Director Deaton arrived at 5:07 p.m.; Director Jones
arrived at 5:10 p.m.
NON-CONSENT CALENDAR:
5. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
Director of Engineering Rob Thompson introduced Engineering Manager Mike
Dorman who provided an informative PowerPoint presentation containing an
overview of the project and outlining the advantages of doing this work as two
projects as opposed to three, which will allow for ease of sequencing and more
room for construction, and the positive modifications being made to the electrical
system. Staff responded to questions from the Committee clarifying costs,
indicating that the costs identified in this project for the Plant Water Pump Station
($15,200,000) are costs previously approved by the Board of Directors for Project
No. P2-122, which are being moved to this project, and will be reimbursed by the
Orange County Water District.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $28,517,000 for Ocean Outfall System
Rehabilitation, Project No. J-117, for a total budget amount of $91,000,000;
and
B. Approve a contingency increase of $2,372,305 (35%) to the Professional
Design Services Agreement with Brown and Caldwell for Ocean Outfall
System Rehabilitation, Project No. J-117, for a total contingency of
$3,050, 106 (45%).
AYES:
NOES:
11/02/2016
Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Nielsen,
F. Smith, Sebourn, Shawver, Wanke, Withers, and Yarc
None
Operations Committee Minutes Page 3 of 4
ABSTENTIONS: None
ABSENT: Steel
Director Steel arrived at 5: 15 p . m .
INFORMATION ITEMS:
6. ORANGE COUNTY SANITATION DISTRICT TREATMENT PLANT OVERVIEW
(Ed Torres)
Director of Operations and Maintenance Ed Torres introduced Operations
Supervisor Eddie Baker who provided an informative PowerPoint presentation on
the Sanitation District's treatment plant operations, including an overview of the
2015-16 treatment plant operating expenses, future flows for the Groundwater
Replenishment System, and maintenance efforts.
7. NPDES PERMIT RENE'A'AL UPDATE (Jim Colston)
This item was pulled from the agenda and will be rescheduled to a future date to
be determined.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 5:28 p.m. to the next
scheduled meeting of Wednesday, December 7, 2016 at 5:00 p.m.
Submitted by,
(~14'-~
Tina Knapp ·'
Deputy Clerk of the Board
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