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HomeMy WebLinkAbout10-05-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, October 5, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Vice-Chair Shawver on Wednesday, October 5, 2016 at 5:01 p.m. in the Administration Building. Alternate Director Beard led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Vice-Chair Kris Beard (Alternate) Robert Kiley Richard Murphy Steve Nagel Tim Shaw (Alternate) Michelle Steel Chad Wanke Mariellen Yarc Greg Sebourn, Board Vice-Chair John Nielsen, Board Chair COMMITTEE MEMBERS ABSENT: Ellery Deaton Fred Smith John Withers, Chair PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Mark Esquer Dean Fisher Damien Frabizio Lisa Frigo Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Man Nguyen Eileen Salas OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director CMSD James Clark, Black & Veatch Rich ten Bosch, Black & Veatch 10/05/2016 Operations Committee Minutes Page 1 of 5 REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Shawver did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that the State of the District Breakfast will take place on October 14, 2016 from 8:00 a.m. -10:00 a.m. with an optional tour of Plant No. 1 thereafter. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. and DULY CARRIED TO: Approve Minutes of the September 7, 2016 Operations Committee Meeting. AYES: Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver, Steel, and Wanke NOES: None ABSTENTIONS: Beard (Alternate) ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc 2. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO. FE14-05 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Increase the task order limit for Contract FE15-00-01 with Dudek from $86,116 to $160,000 for Task Order FE15-00-01-01 to authorize the General Manager to negotiate and award additional engineering services related to Plant No. 1 Fleet Services UST Leak Remediation, Project No. FE14-05. AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver, Steel, and Wanke NOES: None ABSTENTIONS: None ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc 3. HEADWORKS REHABILITATION AND EXPANSION AT PLANT 1, PROJECT NO. P1-105 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: A. Approve a service contract with Almega Environmental for Plant No. 1 Trunklines Air Sample Collection and Analysis (P1-105) Specification No. S-2016-793 for an amount of $98, 150 for odor sampling and analysis of new Bioscrubbers 9 and 10 for Headworks Rehabilitation and Expansion at Plant 1, Project No. P1-105; and 10/05/2016 Operations Committee Minutes Page 2 of 5 B. Approve a contingency of $9,815 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver, Steel, and Wanke None None Deaton, Nielsen, F. Smith, Withers and Yarc 4. UPDATE TO 2015 AUDIT REPORT OF OCSD'S SANITARY SEWER SYSTEM MANAGEMENT PLAN (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Close out Memorandum for the 2015 Orange County Sanitation District's Sewer System Management Plan audit, dated June 30, 2016. AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver, Steel, and Wanke NOES: None ABSTENTIONS: None ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc 5. INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2015-714BD (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a contingency increase of $110,565 (21 %) to the service contract with Performance Pipeline Technologies for Industrial Cleaning Services, Specification No. S-2015-714BD, forthe period December 11, 2015 through December 10, 2016, for a new total contingency amount not to exceed $215,865 (41%); and B. Approve a contingency of $105,300 (20%) per year for all remaining renewal periods. AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw Alternate), Shawver, Steel, and Wanke NOES: None ABSTENTIONS: None ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc Board Chair Nielsen and Director Yarc arrived at 5:06 p.m. 10/05/2016 Operations Committee Minutes Page 3 of 5 NON-CONSENT CALENDAR: 6. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-100 (Rob Thompson) Engineering Manager Dean Fisher provided an informative PowerPoint presentation and an overview of the project challenges, including unknown conditions and extra work which resulted in delays and the additional cost. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $500,000 for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a total budget amount of $67, 150,000; and B. Approve a contingency increase of $837,500 (2.5%) to the construction contract with JR Filanc Construction Company for Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency of $9,212,500 (27.5%). AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver, Steel, and Wanke NOES: None ABSTENTIONS: None ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc INFORMATION ITEMS: 7. ORANGE COUNTY SANITATION DISTRICT BIOSOLIDS PROGRAM (Jim Colston) Director of Environmental Services Jim Colston provided a PowerPoint presentation on the Sanitation District's Biosolids Program, including the history of the program, the production trends and Master Plan overview. The future of the biosolids program was briefly discussed in relation to possible new technologies such as AquaCritox. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Vice-Chair Sebourn wished General Manager Herberg a very Happy Birthday. 10/05/2016 Operations Committee Minutes Page 4 of 5 ADJOURNMENT Committee Vice-Chair Shawver declared the meeting adjourned at 5:32 p.m . to the next scheduled meeting of Wednesday, November 2, 2016 at 5:00 p.m. 10/05/2016 Operations Committee Minutes Page 5 of 5