HomeMy WebLinkAbout10-05-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, October 5, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Vice-Chair Shawver on Wednesday, October 5, 2016 at 5:01 p.m. in the Administration
Building.
Alternate Director Beard led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Vice-Chair
Kris Beard (Alternate)
Robert Kiley
Richard Murphy
Steve Nagel
Tim Shaw (Alternate)
Michelle Steel
Chad Wanke
Mariellen Yarc
Greg Sebourn, Board Vice-Chair
John Nielsen, Board Chair
COMMITTEE MEMBERS ABSENT:
Ellery Deaton
Fred Smith
John Withers, Chair
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Mike Dorman
Mark Esquer
Dean Fisher
Damien Frabizio
Lisa Frigo
Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Man Nguyen
Eileen Salas
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director CMSD
James Clark, Black & Veatch
Rich ten Bosch, Black & Veatch
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REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that the State of the District Breakfast will take
place on October 14, 2016 from 8:00 a.m. -10:00 a.m. with an optional tour of Plant
No. 1 thereafter.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. and DULY CARRIED TO: Approve Minutes of the
September 7, 2016 Operations Committee Meeting.
AYES: Kiley, Murphy, Nagel, Sebourn, Shaw (Alternate), Shawver,
Steel, and Wanke
NOES: None
ABSTENTIONS: Beard (Alternate)
ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc
2. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.
FE14-05 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Increase the task order limit for Contract FE15-00-01 with Dudek from
$86,116 to $160,000 for Task Order FE15-00-01-01 to authorize the General
Manager to negotiate and award additional engineering services related to Plant
No. 1 Fleet Services UST Leak Remediation, Project No. FE14-05.
AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw
(Alternate), Shawver, Steel, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc
3. HEADWORKS REHABILITATION AND EXPANSION AT PLANT 1, PROJECT
NO. P1-105 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a service contract with Almega Environmental for Plant No. 1
Trunklines Air Sample Collection and Analysis (P1-105) Specification No.
S-2016-793 for an amount of $98, 150 for odor sampling and analysis of new
Bioscrubbers 9 and 10 for Headworks Rehabilitation and Expansion at
Plant 1, Project No. P1-105; and
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B. Approve a contingency of $9,815 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw
(Alternate), Shawver, Steel, and Wanke
None
None
Deaton, Nielsen, F. Smith, Withers and Yarc
4. UPDATE TO 2015 AUDIT REPORT OF OCSD'S SANITARY SEWER SYSTEM
MANAGEMENT PLAN (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Close out Memorandum for the 2015 Orange
County Sanitation District's Sewer System Management Plan audit, dated June
30, 2016.
AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw
(Alternate), Shawver, Steel, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc
5. INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2015-714BD
(Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $110,565 (21 %) to the service contract
with Performance Pipeline Technologies for Industrial Cleaning Services,
Specification No. S-2015-714BD, forthe period December 11, 2015 through
December 10, 2016, for a new total contingency amount not to exceed
$215,865 (41%); and
B. Approve a contingency of $105,300 (20%) per year for all remaining
renewal periods.
AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw
Alternate), Shawver, Steel, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc
Board Chair Nielsen and Director Yarc arrived at 5:06 p.m.
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NON-CONSENT CALENDAR:
6. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-100 (Rob Thompson)
Engineering Manager Dean Fisher provided an informative PowerPoint
presentation and an overview of the project challenges, including unknown
conditions and extra work which resulted in delays and the additional cost.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $500,000 for Sludge Digester Rehabilitation
at Plant No.1, Project No. P1-100, for a total budget amount of $67, 150,000;
and
B. Approve a contingency increase of $837,500 (2.5%) to the construction
contract with JR Filanc Construction Company for Sludge Digester
Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency of
$9,212,500 (27.5%).
AYES: Beard (Alternate), Kiley, Murphy, Nagel, Sebourn, Shaw
(Alternate), Shawver, Steel, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Deaton, Nielsen, F. Smith, Withers and Yarc
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT BIOSOLIDS PROGRAM
(Jim Colston)
Director of Environmental Services Jim Colston provided a PowerPoint
presentation on the Sanitation District's Biosolids Program, including the history of
the program, the production trends and Master Plan overview. The future of the
biosolids program was briefly discussed in relation to possible new technologies
such as AquaCritox.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Vice-Chair Sebourn wished General Manager Herberg a very Happy Birthday.
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ADJOURNMENT
Committee Vice-Chair Shawver declared the meeting adjourned at 5:32 p.m . to the next
scheduled meeting of Wednesday, November 2, 2016 at 5:00 p.m.
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