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Home My WebLink About09-07-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, September 7, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday , September 7 , 2016 at 5 :02 p.m. in the Administration Building. Director Beamish led the Flag Salute . A quorum was declared present , as follows : COMMITTEE MEMBERS PRESENT: John Withers , Chair David Shawver, Vice-Chair Tom Beamish Kris Beard (Alternate) Ellery Deaton Robert Kiley Richard Murphy Steve Nagel Fred Smith Chad Wanke Mariellen Yarc John Nielsen , Board Chair COMMITTEE MEMBERS ABSENT: Greg Sebourn , Board Vice-Chair Michelle Steel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli , Assistant General Manager Celia Chandler , Director of Human Resources Jim Colston , Director of Environmental Services Rob Thompson , Director of Engineering Ed Torres , Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp , Deputy Clerk of the Board Cindi Ambrose Jennifer Cabral Mike Dorman Alfredo Garcia Mark Manzo Kathy Millea Cindy Murra George Rivera Richard Spencer Eros Yong OTHERS PRESENT: Brad Hagin , General Counsel Michael Beverage , Alternate Director YLWD Mehul Patel , Orange County Water District (OCWD) Rashi Gupta, Carollo Engineers Peter Bokor, Carollo Engineers Committee Chair Withers did not provide a report . 09/07/2016 Operations Comm ittee M inutes Page 1 of 8 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report . CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED , and DULY CARRIED TO : Approve Minutes of the July 6, 2016 Operations Committee Meeting . AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy , Nagel , Nielsen , Shawver, F. Smith , Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 2. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : A. Approve a budget increase of $303 ,000 , increasing the project budget from $3 ,743 ,000 to $4 ,046 ,000 ; B. Approve a Professional Design Services Agreement with Michael Baker International , Inc. to provide engineering design services for the Santa Ana River Interceptor Rock Stabilizers Removal , Project No. 2-41-8 , for an amount not to exceed $399 ,008; and C . Approve a contingency of $39 ,900 (10%). AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver, F . Smith , Wanke , Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 3 . DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to : A. Approve a Professional Construction Services Agreement with RMC Water and Environment (RMC), to provide construction support services for 09/07 /201 6 Operations Committee Minutes Pag e 2 of 8 District 6 Trunk Sewer Relief, Project No . 6-17 , for a total amount not to exceed $290 ,000 ; and B . Approve a contingency of $43 ,500 (15%). AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver, F . Smith , Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 4. PLANT NO. 2 TRICKLING FILTER CHEMICAL ODOR CONTROL, PROJECT NO . FE13-04 (Rob Thompson) MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to: Increase the task order limit for Contract FE12-00-08 with GHD from $100 ,000 to $150 ,000 for Task Order FE12-00-08-03 to authorize the General Manager t o negotiate and award additional engineering services related to Plant No. 2 Trickling Filter Chemical Odor Control , Project No . FE13-04 . AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver , F . Smith , Wanke , W ithers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 5. GAS COMPRESSOR BUILDING PIPING REPLACEMENT AT PLANT 2, PROJECT NO. FE15-06 (Rob Thompson) MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to : Inc rease the task order limit for Contract FE12 -00-01 with Lee and Ro , Inc . from $100 ,000 to $160 ,000 for Task Order FE12-00-01-04 to authorize the General Manager to negotiate and award additiona l engineering services related to the Gas Compressor Building Piping Replacement at Plant 2 , Project No . FE15-06 . AYES: NOES: ABSTENTIONS: ABSENT: 09/07 /2 0 16 Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver , F . Smith , Wanke , Withers , and Yarc None None Sebourn and Steel Ope ra ti o ns Comm ittee Min utes Pa ge 3 of 8 6 . SLUDGE DEWATERING AND ODOR CONTROL AT PLANT 2, PROJECT NO. P2-92 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize out-of-country travel for three Orange County Sanitation District (Sanitation District) employees to observe testing in Germany of dewatered sludge piston pumps to be supplied under the Sludge Dewatering and Odor Control at Plant 2 , Project No . P2-92 , subject to the Sanitation District's travel policy ; and B. Authorize out-of-country travel for three Orange County Sanitation District (Sanitation District) employees to observe testing in Sweden of dewatering centrifuges to be supplied under the Sludge Dewatering and Odor Control at Plant 2 , Project No . P2-92 , subject to the Sanitation District's travel policy. AYES: Beamish, Beard (Alternate), Deaton , Kiley , Murphy , Nagel , Nielsen , Shawver , F. Smith , Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 7 . AQUACRITOX® EVALUATION/DESIGN, PROJECT NO. SP-125-17 (Rob Thompson) MOVED, SECONDED , and DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file the AquaCrito x® Demonstration Project Evaluation Study ; and B. Authorize out-of-country travel for two Orange County Sanitation District (Sanitation District) employees to conduct a site visit to observe the operations and performance of the European Union-funded AquaCrito x® project in Valencia , Spain , in connection with the AquaCrito x® Evaluation/Design , Project No . SP-125-17 , and all travel , lodging, and per diem costs in accordance with the Sanitation District's travel policy. AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy , Nagel , Nielsen , Shawver, F. Smith , Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 09 /07/2 016 Operations Committee Minutes Page 4 of 8 8 . PRESSURIZATION AND ODOR CONTROL STUDY AT NEWPORT BEACH, PROJECT NO. PS15-07 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with Dudek to provide professional services for Pressurization and Odor Control Study at Newport Beach , Project No. PS15-07, for an amount not to exceed $256,478 ; and , B. Approve a contingency of $25,648 (10%). AYES: Beamish, Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver, F. Smith , Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 9 . QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO : Receive and file the Fiscal Year 2015/16 Fourth Quarter Odor Complaint Summary. AYES: Beamish, Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver , F . Smith , Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 10 . ON-CALL CONTRACTOR SUPPORT SERVICES SPECIFICATION NO. S-2016-772BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to : A. Approve a Service Contract with Jamison Engineering for On-Call Contractor Support Services , Specification No . S-2016-772BD , for the period November 1, 2016 through October 31 , 2017 for a total annual amount not to exceed $700 ,615, with four one-year renewal options ; and B . Approve an annual contingency of $70 ,061 (10%). AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver , F . Smith, Wanke , Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 09 /07/2016 Operations Committee Minutes Page 5 of 8 11 . SEWER LINE CLEANING OF SMALL REGIONAL SEWER LINES SPECIFICATION NO. S-2016-788BD (Ed Torres) MOVED , SECONDED , and DULY CARRIED TO : A. Approve a Service Contract with Performance Pipeline Technologies for the cleaning services of approximately 60 miles of regional small sewers and manholes , Specification No . S-2016-788BD , for the period November 1, 2016 through October 31 , 2017 , for a total amount not-to-exceed $166,450 , with four one-year renewal options ; and B. Approve an annual contingency of $33 ,290 (20%). AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy , Nagel , Nielsen , Shawver , F. Smith, Wanke , Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel NON-CONSENT CALENDAR: 12 . NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) Director of Engineering Rob Thompson provided an overview of this item, indicating that this project is an excellent example of collaboration between agencies of benefit to the public . MOVED, SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to : A. Approve a Cooperative Agreement between the Orange County Sanitation District and the City of Fullerton for pavement rehabilitation work on Yorba Linda Boulevard and State College Boulevard along a portion of the Newhope-Placentia Trunk Sewer Replacement , Segment A , Contract No . 2-72A , for an estimated amount of $600,000 to be reimbursed by the City of Fullerton ; B. Approve a budget increase of $600,000 for the Newhope-Placentia Trunk Replacement, Project No . 2-72, for a total budget amount of $100 ,075 ,000 ; and C . Approve a contingency increase of $600 ,224 (2.84%) to the construction contract with Trautwein Construction Inc. for Newhope-Placentia Trunk Replacement , Segment A, Contract No. 2-72A , for a total contingency of $2 ,713 ,689 (12.84%). 09/07 /2016 Operations Comm ittee Minutes Page 6 of 8 AYES: Beamish , Beard (Alternate), Deaton , Kiley , Murphy, Nagel , Nielsen , Shawver, F. Smith , Wanke, Withers , and Yarc NOES: None ABSTENTIONS: None ABSENT: Sebourn and Steel 13. HEADWORKS MODIFICATIONS AT PLANT 2 FOR GWRS FINAL EXPANSION, PROJECT NO. P2-122 (Rob Thompson) Engineering Manager Kathy Millea provided an informative PowerPoint presentation related to this item, including an overview of the Groundwater Replenishment System (GWRS), the original plan for the GWRS , processing done through the GWRS , contributions to the project made by the Sanitation District , and an overview of the outstanding projects and next steps needed for final expansion of the GWRS . General Manager Jim Herberg , Ms. Millea , and Mehul Patel , Director of Operations at OCWD, responded to questions from the Committee regarding sources feeding into the GWRS and financing of the remaining projects . Chair Withers left the meeting at 5:08 p .m. Vice-Chair Shawver presided for the remainder of the meeting. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to : Establish a project for Headworks Modifications at Plant 2 for GWRS Final Expansion, Project No. P2-122 , with a budget of $50 ,000 ,000. AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Beamish , Beard (Alternate), Deaton, Kiley , Murphy, Nagel, Nielsen , Shawver, F . Smith, Wanke , and Yarc None None Sebourn , Steel, and Withers 14. ORANGE COUNTY SANITATION DISTRICT SECURITY PROGRAM (Celia Chandler) Director of Human Resources Celia Chandler provided a brief overview of this item and introduced Human Resources & Risk Manager Richard Spencer, who provided a PowerPoint presentation on the Sanitation District's security program . The presentation included security plans , policies , and procedures ; video surveillance ; perimeter security ; contract security services ; access control system; and various additional strategies used in the Sanitation District's security program . Mr. Spencer demonstrated one of the key types used by the Sanitation District , a CyberKey , and passed it around for the Committee to see. 09/07 /20 16 Operations Comm ittee M inutes Page 7 of 8 Mr . Spencer responded to questions from the Committee regarding armed presence at the Sanitation District on a daily basis , shared security with OCWD/GWRS , and how quickly additional security measures can be implemented in a heightened situation . Suggestions were made by the Committee to issue identification badges to the Board of Directors and create security plans specific to Board meetings , to include evacuation routes . Ms . Chandler provided an update on a recent security matter. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT Committee Vice-Chair Shawver declared the meeting adjourned at 5:47 p.m . to the next scheduled meeting of Wednesday , October 5, 2016 at 5:00 p .m . Submitted by , T~~'"rr Tina Knapp Deputy Clerk of the Board 0 9/07 /2 016 Ope ra t ions Committee M inu tes Pag e 8 of 8