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Home My WebLink About07-06-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, July 6, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, July 6, 2016 at 5:03 p.m. in the Administration Building. Director Shawver led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Michelle Steel Chad Wanke Mariellen Yarc John Nielsen, Board Chair COMMITTEE MEMBERS ABSENT: Tom Beamish Greg Sebourn, Board Vice-Chair PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Mike Dorman Mark Esquer Dean Fisher Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr George Robertson Lisa Rothbart Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD James Clark, Black & Veatch Robert Carley Committee Chair Withers did not provide a report. 07/06/2016 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the June 1, 2016 Operations Committee Meeting. AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 2. FISH TRACKING STUDY SOLE SOURCE CONTRACT WITH DR. CHRISTOPHER LOWE -CALIFORNIA STATE UNIVERSITY LONG BEACH (James E. Colston) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Award a Sole Source Contract to Dr. Christopher Lowe of the California State University Long Beach to conduct a fish tracking study in support of the Orange County Sanitation District's National Pollution Discharge Elimination System (NPDES) Ocean Discharge Permit for the period August 1, 2016 through June 30, 2018, at a project cost not to exceed $200,000. AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 3. MONTEREY BAY AQUARIUM RESEARCH INSTITUTE OCEAN ACIDIFICATION AND HYPOXIA MOORING SUPPORT (James E. Colston) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Service Agreement to the Monterey Bay Aquarium Research Institute (MBARI) to provide technical support and training to District staff to develop the in-house ability to operate, service, and maintain the Orange County Sanitation District's Ocean Acidification and Hypoxia mooring for the period of July 1, 2016 to June 30, 2017, for an amount not to exceed $120,000 with the option of four (4) one-year renewals. 07/06/2016 Operations Committee Minutes Page 2 of 7 AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 4. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY CONTRACT AMENDMENT 2015-2016 (James E. Colston) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Contract Amendment number 4600001879-001 with Inland Empire Regional Composting Authority (IERCA) for the Orange County Sanitation District to 1) use farm bed trailers to transport biosolids to the Inland Empire Regional Composting Facility, and 2) pay to IERCA for biosolids received and processed at a base fee of $55.00 per wet ton, plus an administrative fee of $2.00 per wet ton and any other adjustments provided for in the original agreement. This Contract Amendment shall serve as the first annual renewal of three one-year renewal options of the original agreement in a total annual amount not to exceed $900,000/year for IERCA to receive and compost up to 50 wet tons per day (Monday thru Friday) of OCSD's biosolids. AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 5. PURCHASE OF REPLACEMENT VALVES FOR PLANT NO. 2 DIGESTERS E & H (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Award a purchase order contract to CS-AMSCO for replacement valves for Plant No. 2 Digesters E & H for a total amount not to exceed $196, 104.60. AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 6. CONTRACT FOR NATURAL GAS, SPECIFICATION NO. C-2016-778BD (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a purchase order agreement to Constellation NewEnergy -Gas Division, LLC for the purchase of Natural Gas, Specification No. C-2016- 07/06/2016 Operations Committee Minutes Page 3 of 7 778BD for the period August 1, 2016 through July 31, 2017 for a monthly index unit price of $0.039 per Million British Thermal Units (MMBtu) for a total estimated annual cost of $296,000, with four (4) one-year renewal options; and B. Approve unit price contingency of (10%). AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn 7. CONTRACT FOR ANIONIC POLYMER, SPECIFICATION NO. C-2016-751BD (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve an agreement to Polydyne, Inc. for the Purchase of Anionic Polymer, Specification No. C-2016-751 BO, for the period September 1, 2016 through August 31, 2017, for a unit price of $2.605 per active pound delivered, plus applicable sales tax, for a total estimated annual amount of $370,000, with four one-year renewal options; and B. Approve a unit price contingency of 10%. AYES: Deaton, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish, Jones, and Sebourn Director Jones arrived at 5:08 p.m. NON-CONSENT CALENDAR: 8. 2017 FACILITIES MASTER PLAN -PROJECT PS15-10 (Rob Thompson) Kathy Millea, Planning Engineering Manager, presented an informative PowerPoint presentation pertaining to this item, including how projects are identified in the Facilities Master Plan, the fit of these projects with concurrent projects and issues, and the timing of the Sanitation District's 5-year rate cycle. Two Committee Members indicated they would like to be provided with more detailed information related to the evaluation process, including scoring, for items similar to this. Rob Thompson, Director of Engineering, responded to questions as to how evaluations are conducted. The Proposed Evaluation Results 07/06/2016 Operations Committee Minutes Page 4 of 7 memorandum detailing the specific criteria used in this selection process was distributed to the Committee. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with Carollo Engineers, Inc. to provide professional services for 2017 Facilities Master Plan, Project PS15-10, for an amount not to exceed $3, 132,052; and B. Approve a contingency of $313,205 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Deaton, Jones, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Wanke, Withers, and Yarc None Steel Beamish and Sebourn 9. SAFETY IMPROVEMENT AT PLANT NOS. 1 AND 2, PROJECT NO. J-126 (Rob Thompson) Rob Thompson, Director of Engineering, provided an overview of this item, including a brief review of the safety study that was conducted. The study identified issues impacting worker safety and compliance with Cal/OSHA regulations, which need to be executed. As with Item 8, Director Steel requested specific details pertaining to the evaluation process for this item and Item 10. MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Arcadis U.S., Inc. to provide program and engineering design services for Safety Improvement at Plant Nos. 1 and 2, Project No. J-126, for an amount not to exceed $1,540,000; and B. Approve a contingency of $154,000 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 07/06/2016 Deaton, Jones, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Wanke, Withers, and Yarc None Steel Beamish and Sebourn Operations Committee Minutes Page 5 of 7 10. PRIMARY TREATMENT REHABILITATION AT PLANT 2, PROJECT NO. P2-98 (Rob Thompson) Mr. Thompson provided a PowerPoint presentation for this item, which included project objectives and elements, conceptual study findings, and the project schedule and budget. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Black & Veatch to provide engineering design services for Primary Treatment Rehabilitation at Plant 2, Project No. P2-98, for a total amount not to exceed $18, 141,423; and B. Approve a contingency of $1,814, 142 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Deaton, Jones, Kiley, Murphy, Nagel, Nielsen, Shawver, F. Smith, Wanke, Withers, and Yarc None Steel Beamish and Sebourn 11. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Mr. Thompson provided an overview of this item and reviewed the sites being explored for the location of the administrative complex. The Board of Directors previously directed staff to explore the south side of the plant as the primary site with alternative sites being on the north side of the plant and potentially purchasing property off-site north of Ellis Avenue. In order to identify potential sellers, if any, a commercial real estate broker is needed to execute the survey of properties as the Sanitation District does not have the professional experience appropriate to contact, negotiate, and acquire properties of this type. The Committee commented that purchasing an existing property would potentially result in cost savings and increased value of property within the treatment plant. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Broker Representation Agreement with Cushman & Wakefield to give exclusive authority to represent the Orange County Sanitation District, at no cost, for the investigation and potential negotiation to acquire existing office building and/or land for a new Administration Building in an area near Plant No. 1. 07/06/2016 Operations Committee Minutes Page 6 of 7 AYES: Deaton , Jones, Kiley , Murphy , Nagel , Nielsen, Shawver, F. Smith , Steel , Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Beamish and Sebourn INFORMATION ITEMS: 12 . ENERGY SUPPLY AND DEMAND (Rob Thompson) Assistant General Manager Bob Ghirelli introduced this item, indicating that biogas has become a marketable product and Board policy will be needed as to whether or not sale of the biogas aids or detracts from the Sanitation District's goal of becoming energy independent. Mr. Thompson provided a PowerPoint presentation that identified the Sanitation District's energy supply and demand, how biogas is created and converted into electricity and heat, a proposed policy statement, and research/partnering focus. Mr. Thompson responded to questions pertaining to the viability of using solar in meeting energy needs and the possibility of selling power during peak, high- demand times and operating the treatment plant during off-peak times. The Committee provided input to reach out to neighboring agencies (City of Stanton) for energy innovations being made in these neighboring jurisdictions. Mr . Thompson also responded to questions as to the total amount of biogas needed for electrical energy independence at 35% efficiency . DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT At 6: 12 p .m ., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday , September 7 , 2016 at 5 :00 p .m. Submitted by , ·r~~ Tina Knapp Deputy Clerk of the Board 07/06/2 01 6 Ope rati o ns C ommittee Minutes Page 7 of 7