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HomeMy WebLinkAbout06-01-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, June 1, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, June 1, 2016 at 5:03 p.m. in the Administration Building. Director Murphy led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Michelle Steel Chad Wanke Mariellen Yarc Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John Nielsen, Board Chair PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Mike Dorman Dean Fisher Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Wendy Sevenandt Richard Spencer Mike White Mickey Whitney Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director CMSD Committee Chair Withers did not provide a report. 06/01/2016 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the May 4, 2016 Operations Committee Meeting. AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen 2. ON-CALL CONTRACTOR SUPPORT SERVICES (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 1 to the On-Call Contractor Support Services Contract, Specification No. S-2011-483BD, with Jamison Engineering Contractors, Inc., providing for construction support, extending the contract period for a four month period from July 1, 2016 to October 31, 2016, with no increase to the contract amount. AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen 3. PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-101 (Rob Thompson) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Recommend to the Board of Directors to: Approve a project budget increase of $150,000 for Plant Water System Rehabilitation at Plant No. 2 included in the Proposed Budget for Fiscal Years 2016-17 and 2017-18 scheduled to be approved at the June 22, 2016 Board of Directors meeting. AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen 06/01/2016 Operations Committee Minutes Page 2 of 5 NON-CONSENT CALENDAR: 4. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint presentation pertaining to both Items 4 and 5. The presentation included information regarding the implementation plan for the Administrative Facilities, impacts of the Orange County Transportation Authority 1-405 Improvement Plan, and North and Pacific location alternatives as required by the California Environmental Quality Act (CEQA). Mr. Thompson responded to questions from the Committee regarding overall project costs, additional items included in the project, and the proposed alternative locations. A motion was made and seconded and Items 4 and 5 were approved as one single action. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with LSA Associates, Inc. to provide environmental services for the preparation of a California Environmental Quality Act compliant document for the Headquarters Complex, Site and Security, and Entrance Realignment Program, Project No. P1-128 for an amount not to exceed $420,927; and B. Approve a contingency of $42,093 (10%). 5. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with HOR Architecture, Inc. to provide architectural and engineering design services for the Headquarters Complex, Site and Security, and Entrance Realignment Program, Project No. P1-128, for an amount not to exceed $11,785,709; and B. Approve a contingency of $1,178,571 (10%). AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen 06/01/2016 Operations Committee Minutes Page 3 of 5 INFORMATION ITEMS: 6. WORKFORCE PLANNING (Celia Chandler) Director of Human Resources Celia Chandler provided a brief overview of this item and introduced Richard Spencer, Human Resources Manager. Mr. Spencer provided a PowerPoint presentation with an overview of the organizational structure and demographics of the Orange County Sanitation District including attrition and retirement eligibility statistics. Mr. Spencer's presentation also included planning for future needs of the workforce and planning for these needs. Mr. Spencer responded to questions from the Committee regarding the percentage of employees eligible for employment, and how it compares to similar agencies, and the recruitment process. 7. 2016-17/2017-18 BUDGET PRESENTATION (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner provided a brief overview of this item and introduced Controller Mike White, who provided a PowerPoint presentation on the proposed budget for fiscal years 2016-17 and 2017-18. The presentation included major revenue components, a comparison of single family residential rates between comparable agencies, anticipated performance of property tax revenue, outlay categories, a summary of proposed operating expenses, Capital Improvement Program (CIP) components, and debt issuances. Mr. White and Mr. Herberg responded to questions from the Committee regarding what percentage of revenue represents CIP costs. Mr. Tyner indicated that the budget will be presented to the Administration Committee and Board of Directors for approval in June. Mr. Tyner also responded to a questions and comments from the Committee regarding unfunded liability and the release of actuarial reporting. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. 06/01/2016 Operations Committee Minutes Page 4 of 5 ADJOURNMENT At 6:09 p .m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, July 6, 2016 at 5:00 p.m . Submitted by , '{fN__µ{~~ Tina Knapp Deputy Clerk of the Board 06/01/2016 Operations Committee Minutes Page 5 of 5