HomeMy WebLinkAbout06-01-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 1, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, June 1, 2016 at 5:03 p.m. in the Administration Building.
Director Murphy led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Steve Nagel
Fred Smith
Michelle Steel
Chad Wanke
Mariellen Yarc
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
John Nielsen, Board Chair
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Mike Dorman
Dean Fisher
Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Wendy Sevenandt
Richard Spencer
Mike White
Mickey Whitney
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director CMSD
Committee Chair Withers did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
May 4, 2016 Operations Committee Meeting.
AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn,
Shawver, F. Smith, Steel, Wanke, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen
2. ON-CALL CONTRACTOR SUPPORT SERVICES (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Amendment No. 1 to the On-Call Contractor Support
Services Contract, Specification No. S-2011-483BD, with Jamison Engineering
Contractors, Inc., providing for construction support, extending the contract period
for a four month period from July 1, 2016 to October 31, 2016, with no increase
to the contract amount.
AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn,
Shawver, F. Smith, Steel, Wanke, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen
3. PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2, PROJECT NO.
P2-101 (Rob Thompson)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Recommend to the Board of Directors to: Approve a project budget
increase of $150,000 for Plant Water System Rehabilitation at Plant No. 2 included
in the Proposed Budget for Fiscal Years 2016-17 and 2017-18 scheduled to be
approved at the June 22, 2016 Board of Directors meeting.
AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn,
Shawver, F. Smith, Steel, Wanke, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen
06/01/2016 Operations Committee Minutes Page 2 of 5
NON-CONSENT CALENDAR:
4. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation pertaining to both Items 4 and 5. The presentation included
information regarding the implementation plan for the Administrative Facilities,
impacts of the Orange County Transportation Authority 1-405 Improvement Plan,
and North and Pacific location alternatives as required by the California
Environmental Quality Act (CEQA). Mr. Thompson responded to questions from
the Committee regarding overall project costs, additional items included in the
project, and the proposed alternative locations.
A motion was made and seconded and Items 4 and 5 were approved as one single
action.
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with LSA Associates, Inc. to
provide environmental services for the preparation of a California
Environmental Quality Act compliant document for the Headquarters
Complex, Site and Security, and Entrance Realignment Program,
Project No. P1-128 for an amount not to exceed $420,927; and
B. Approve a contingency of $42,093 (10%).
5. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with HOR Architecture,
Inc. to provide architectural and engineering design services for the
Headquarters Complex, Site and Security, and Entrance Realignment
Program, Project No. P1-128, for an amount not to exceed $11,785,709;
and
B. Approve a contingency of $1,178,571 (10%).
AYES: Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Sebourn,
Shawver, F. Smith, Steel, Wanke, Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen
06/01/2016 Operations Committee Minutes Page 3 of 5
INFORMATION ITEMS:
6. WORKFORCE PLANNING (Celia Chandler)
Director of Human Resources Celia Chandler provided a brief overview of this item
and introduced Richard Spencer, Human Resources Manager. Mr. Spencer
provided a PowerPoint presentation with an overview of the organizational
structure and demographics of the Orange County Sanitation District including
attrition and retirement eligibility statistics. Mr. Spencer's presentation also
included planning for future needs of the workforce and planning for these needs.
Mr. Spencer responded to questions from the Committee regarding the percentage
of employees eligible for employment, and how it compares to similar agencies,
and the recruitment process.
7. 2016-17/2017-18 BUDGET PRESENTATION (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner provided a brief
overview of this item and introduced Controller Mike White, who provided a
PowerPoint presentation on the proposed budget for fiscal years 2016-17 and
2017-18. The presentation included major revenue components, a comparison of
single family residential rates between comparable agencies, anticipated
performance of property tax revenue, outlay categories, a summary of proposed
operating expenses, Capital Improvement Program (CIP) components, and debt
issuances.
Mr. White and Mr. Herberg responded to questions from the Committee regarding
what percentage of revenue represents CIP costs. Mr. Tyner indicated that the
budget will be presented to the Administration Committee and Board of Directors
for approval in June. Mr. Tyner also responded to a questions and comments from
the Committee regarding unfunded liability and the release of actuarial reporting.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
06/01/2016 Operations Committee Minutes Page 4 of 5
ADJOURNMENT
At 6:09 p .m., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, July 6, 2016 at 5:00 p.m .
Submitted by ,
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Tina Knapp
Deputy Clerk of the Board
06/01/2016 Operations Committee Minutes Page 5 of 5