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HomeMy WebLinkAbout05-04-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, May 4, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Vice- Chair Shawver on Wednesday, May 4, 2016 at 5:01 p.m. in the Administration Building. Director Yarc led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Vice-Chair Tom Beamish Ellery Deaton Robert Kiley Richard Murphy Steve Nagel Fred Smith Mariellen Yarc Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John Withers, Chair Steve Jones Michelle Steel Chad Wanke John Nielsen, Board Chair STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Kelly Lore, Clerk of the Board Jeff Armstrong Jennifer Cabral Tanya Chong Jim Colston Ron Coss Don Cutler Mike Dorman Dean Fisher Norbert Gaia Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Cindy Murra Lisa Rothbart Mike White Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director CMSD James Clark, Black & Veatch 05/04/2016 Operations Committee Minutes Page 1 of 5 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Shawver did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg notified the committee that a Resolution will be forthcoming in regards to the reduction of rates and tax collection, imposed by LAFCO, in conjunction with the Local Sewer Transfer of service area 7 to East Orange County Water District. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the April 6, 2016 Operations Committee Meeting. AYES: Beamish, Deaton, Kiley, Nagel, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: Murphy ABSENT: Jones, Nielsen, Steel, Wanke, and Withers 2. CONTRACT FOR HYDROGEN PEROXIDE, SPECIFICATION NO. C-2016-752BD (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a contract to U.S. Peroxide, LLC dba USP Technologies for the purchase of Hydrogen Peroxide, Specification No. C-2016-752BD, for the period July 1, 2016 through June 30, 2017 for a unit price of $1.88 per gallon delivered, plus applicable sales tax, for a total estimated annual cost of $1,020,000 with four one-year renewal options; and B. Approve a unit price contingency of 10%. AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Nielsen, Steel, Wanke, and Withers 05/04/2016 Operations Committee Minutes Page 2 of 5 3. ENVIRONMENTAL COMPLIANCE REPORTS (Bob Ghirelli) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file environmental compliance reports: Biosolids Management Compliance Report 2015; Semi-Annual Pretreatment Program Report Fiscal Year 2015/2016 July-December; Annual Greenhouse Gas Emissions Report 2015; and Annual Emission Report 2015. AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Nielsen, Steel, Wanke, and Withers 4. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year 2015/16 Third Quarter Odor Complaint Summary. AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver, F. Smith, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Nielsen, Steel, Wanke, and Withers NON-CONSENT CALENDAR: Item pulled from consideration. 5. SOUTH'J'.'EST COSTA MESA TRUNK, PROJECT NO. 6 19 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A It. B. Approve a Cooperative Agreement for the construction of the Southv.'est Costa Mesa Trunk, Project No. 6 19, with the Costa Mesa Sanitary District and the City of Ne\.vport Beach, in a form approved by General Counsel; aOO Approve an increase in the project budget from $14 ,993,000 to $29,650,000. Vice-Chair Sebourn recused himself and left the room during the discussion and vote of Item No. 6. Director of Engineering, Rob Thompson provided a brief presentation regarding Item No. 6. 05/04/2016 Operations Committee Minutes Page 3 of 5 6. BIOGAS SCRUBBING PROCESS IMPROVEMENT (Rob Thompson) MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of Directors to authorize staff to negotiate a Sole Source Contract with Carollo Engineers , Inc . for a large-scale pilot testing of a biogas scrubbing process. AYES: Beamish , Deaton , Kiley , Murphy, Nagel , Shawver , F. Smith , and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones , Nielsen , Sebourn (Recused), Steel , Wanke , and Withers INFORMATION ITEMS: 7 . GWRS FINAL EXPANSION AND EFFLUENT REUSE STUDY UPDATE (Rob Thompson) Engineer ing Manager, Kathy Millea provided an informative PowerPoint presentation regarding the Effluent Reuse Study including : Groundwater Replenishment project challenges , implementation plan , cost estimates and project schedules . Ms . Millea responded to questions regarding the exclusion of the SARI line from Plant 1 and decreasing flows coming to the Sanitation District. 8 . CAPITAL IMPROVEMENT PROGRAM (Rob Thompson) Mr . Thompson also provided an informative PowerPoint presentation regarding the FY 2016-17 and 2017-18 Capital Improvement Program (CIP) including : Annual budget update process ; drivers for new CIP projects ; Condition assessment program ; CCTV inspections ; proposed 10-year CIP spending ; budget increases and decreases ; project cancellations and new projects and their estimated cost. DEPARTMENT HEAD REPORTS: Director of Operations and Maintenance , Ed Torres provided the Committee an overview of the planned shutdown of the Plant and Control Center on May 3 . The effort was initiated to complete scheduled maintenance projects and also as an exercise to prepare our agency for potential emergencies in the future . The Emergency Operat ions Center was activated to monitor and track the event and Mr . Torres reported much success with only minor problems . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . 0 5/0 4/20 16 Operations Comm ittee Minutes Page 4 of 5 ADJOURNMENT At 5:58 p.m., Committee Vice -Chair Shawver declared the meeting adjourned to the next scheduled meeting of Wednesday, June 1, 2016 at 5:00 p.m . 05/04/2016 Operations Committee Minutes Page 5 of 5