HomeMy WebLinkAbout05-04-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, May 4, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Vice-
Chair Shawver on Wednesday, May 4, 2016 at 5:01 p.m. in the Administration Building.
Director Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Vice-Chair
Tom Beamish
Ellery Deaton
Robert Kiley
Richard Murphy
Steve Nagel
Fred Smith
Mariellen Yarc
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
John Withers, Chair
Steve Jones
Michelle Steel
Chad Wanke
John Nielsen, Board Chair
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Kelly Lore, Clerk of the Board
Jeff Armstrong
Jennifer Cabral
Tanya Chong
Jim Colston
Ron Coss
Don Cutler
Mike Dorman
Dean Fisher
Norbert Gaia
Alfredo Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Cindy Murra
Lisa Rothbart
Mike White
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director CMSD
James Clark, Black & Veatch
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg notified the committee that a Resolution will be
forthcoming in regards to the reduction of rates and tax collection, imposed by LAFCO, in
conjunction with the Local Sewer Transfer of service area 7 to East Orange County Water
District.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
April 6, 2016 Operations Committee Meeting.
AYES: Beamish, Deaton, Kiley, Nagel, Sebourn, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: Murphy
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
2. CONTRACT FOR HYDROGEN PEROXIDE, SPECIFICATION NO.
C-2016-752BD (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a contract to U.S. Peroxide, LLC dba USP Technologies for the
purchase of Hydrogen Peroxide, Specification No. C-2016-752BD, for the
period July 1, 2016 through June 30, 2017 for a unit price of $1.88 per gallon
delivered, plus applicable sales tax, for a total estimated annual cost of
$1,020,000 with four one-year renewal options; and
B. Approve a unit price contingency of 10%.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
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3. ENVIRONMENTAL COMPLIANCE REPORTS (Bob Ghirelli)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file environmental compliance reports: Biosolids
Management Compliance Report 2015; Semi-Annual Pretreatment Program
Report Fiscal Year 2015/2016 July-December; Annual Greenhouse Gas
Emissions Report 2015; and Annual Emission Report 2015.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
4. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year
2015/16 Third Quarter Odor Complaint Summary.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Sebourn, Shawver,
F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Nielsen, Steel, Wanke, and Withers
NON-CONSENT CALENDAR:
Item pulled from consideration.
5. SOUTH'J'.'EST COSTA MESA TRUNK, PROJECT NO. 6 19 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A It.
B.
Approve a Cooperative Agreement for the construction of the Southv.'est
Costa Mesa Trunk, Project No. 6 19, with the Costa Mesa Sanitary District
and the City of Ne\.vport Beach, in a form approved by General Counsel;
aOO
Approve an increase in the project budget from $14 ,993,000 to
$29,650,000.
Vice-Chair Sebourn recused himself and left the room during the discussion and vote of
Item No. 6.
Director of Engineering, Rob Thompson provided a brief presentation regarding
Item No. 6.
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6. BIOGAS SCRUBBING PROCESS IMPROVEMENT (Rob Thompson)
MOVED , SECONDED , and DULY CARRIED TO : Recommend to the Board of
Directors to authorize staff to negotiate a Sole Source Contract with Carollo
Engineers , Inc . for a large-scale pilot testing of a biogas scrubbing process.
AYES: Beamish , Deaton , Kiley , Murphy, Nagel , Shawver , F. Smith ,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones , Nielsen , Sebourn (Recused), Steel , Wanke , and
Withers
INFORMATION ITEMS:
7 . GWRS FINAL EXPANSION AND EFFLUENT REUSE STUDY UPDATE
(Rob Thompson)
Engineer ing Manager, Kathy Millea provided an informative PowerPoint
presentation regarding the Effluent Reuse Study including : Groundwater
Replenishment project challenges , implementation plan , cost estimates and
project schedules . Ms . Millea responded to questions regarding the exclusion of
the SARI line from Plant 1 and decreasing flows coming to the Sanitation District.
8 . CAPITAL IMPROVEMENT PROGRAM (Rob Thompson)
Mr . Thompson also provided an informative PowerPoint presentation regarding the
FY 2016-17 and 2017-18 Capital Improvement Program (CIP) including : Annual
budget update process ; drivers for new CIP projects ; Condition assessment
program ; CCTV inspections ; proposed 10-year CIP spending ; budget increases
and decreases ; project cancellations and new projects and their estimated cost.
DEPARTMENT HEAD REPORTS:
Director of Operations and Maintenance , Ed Torres provided the Committee an overview
of the planned shutdown of the Plant and Control Center on May 3 . The effort was initiated
to complete scheduled maintenance projects and also as an exercise to prepare our
agency for potential emergencies in the future . The Emergency Operat ions Center was
activated to monitor and track the event and Mr . Torres reported much success with only
minor problems .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None .
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ADJOURNMENT
At 5:58 p.m., Committee Vice -Chair Shawver declared the meeting adjourned to the next
scheduled meeting of Wednesday, June 1, 2016 at 5:00 p.m .
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