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HomeMy WebLinkAbout04-06-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, April 6, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, April 6, 2016 at 5:00 p.m. in the Administration Building. Vice-Chair Shawver led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Tom Beamish Cheryl Brothers (Alternate) Ellery Deaton Robert Kiley Fred Smith Michelle Steel Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Steve Jones Richard Murphy STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jeff Armstrong Greg Blakeley Jim Colston Ron Coss Mike Dorman Mark Esquer Michele Farmer Dean Fisher Alfredo Garcia Mark Kawamoto Rebecca Long Mark Manzo Kathy Millea Jeff Mohr Lisa Rothbart Roya Sohanaki Steve Speakman OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director CMSD Stephen Weisberg, SCCWRP Meredith Howard, SCCWRP 04/06/2016 Operations Committee Minutes Page 1of8 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg reminded the Directors of the AB 1825 (discrimination/harassment prevention) training being offered by the District on May 4, 2016 and May 12, 2016 at 2pm. The training is required every two years. CONSENT CALENDAR: Board Vice-Chair Sebourn requested that Item 5 be pulled from the Consent Calendar for separate consideration. Director Steel requested that the minutes from March 2, 2016 be corrected to indicate she was in attendance at that meeting, not Lisa Bartlett. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the March 2, 2016, Operations Committee Meeting as corrected. AYES: NOES: ABSTENTIONS: ABSENT: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc None None Jones and Murphy 2. CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A Award an agreement with Pencco, Inc. for the purchase of liquid ferric chloride, Specification No. C-2016-755BD, for the period of July 1, 2016 through June 30, 2017, for a unit price of $377 delivered, for an estimated annual amount of $1, 131,000 (plus applicable sales tax) with four (4) one- year renewal options; B. Award an agreement with Kemira Water Solutions, Inc. for the purchase of liquid ferric chloride, Specification No. C-2016-755BD, for the period of July 1, 2016 through June 30, 2017, for a unit price of $417 delivered, for 04/06/2016 Operations Committee Minutes Page 2 of 8 an estimated annual amount of $1,251,000 (plus applicable sales tax) with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per agreement. AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy 3. SEWER LINE CLEANING FOR CITY OF TUSTIN AND UNINCORPORATED COUNTY PROPERTY (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 3 to extend the contract term with Performance Pipeline Technologies for the cleaning services of approximately 90 miles of Area 7 sewer pipelines and manholes, for an additional six-month period, beginning July 1, 2016 through December 31, 2016, with one additional 6-month renewal option, for an additional amount of $202,204, increasing the total amount not-to-exceed $404,408. AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy 4. COATING INSPECTION AND CORROSION TESTING SERVICES (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Coating Inspection, Confined-Space Entry Services, and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2016-001, for a three-year period effective May 1, 2016, for an amount not to exceed $200,000 per individual agreement ($800,000 total) with the following four firms: • Corrpro Companies, Inc. • CSI Services, Inc. • Diversified Project Services International, Inc. (DPSI) • On-Site Technical Services, Inc. 04/06/2016 Operations Committee Minutes Page 3 of 8 AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy Item 5 was pulled and heard separately. Board Vice-Chair Sebourn and Director Kiley recused themselves and left the room during the discussion and vote on this item. Director of Engineering Rob Thompson also left the room during the discussion and vote on this item. 5. SURVEYING SERVICES (Dean Fisher) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Surveying Services for Collection System and Treatment Plant Projects, PSA2016-002, for a three-year period effective May 1, 2016, for an amount not to exceed $200,000 per individual agreement ($800,000 total) with the following four firms: • Stantec Consulting Services, Inc. • Michael Baker International • D. Wooley and Associates, Inc. • Bush and Associates, Inc. AYES: Beamish, Brothers (Alternate), Deaton, Nielsen, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: ABSTENTIONS: ABSENT: None Kiley (recused) and Sebourn (recused) Jones and Murphy 6. GEOTECHNICAL TESTING SERVICES (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2016-003, for a three-year period effective May 1, 2016, for an amount not to exceed $300,000 per individual agreement ($900,000 total) with the following three firms: • Ninyo and Moore • Sequoia Consultants, Inc. • Koury Engineering and Testing, Inc. 04/06/2016 Operations Committee Minutes Page 4 of 8 AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy 7. BIOSOLIDS HAULING SERVICE CONTRACT AWARD (Bob Ghirelli) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract with Denali Water Solutions to haul Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to Orange County Waste and Recycling's Prima Deshecha landfill and the Inland Empire Regional Compost Facility for a period of one year from the execution date of the contract, for the unit price of $8.96 per ton of biosolids and $ 14.99 per ton of biosolids coupled with fuel surcharges, at an amount not to exceed $600,000 per year with four (4) one-year renewal options; and B. Approve a (10%) unit price contingency. AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy 8. ANNUAL MARINE MONITORING REPORT (Bob Ghirelli) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the 2014-15 Marine Monitoring Annual Report. AYES: NOES: ABSTENTIONS: ABSENT: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc None None Jones and Murphy NON-CONSENT CALENDAR: Assistant General Manager Bob Ghirelli introduced this item, indicating that the Orange County Sanitation District is a charter member of the Southern California Coastal Water Research Project Authority (SCCWRP), dating back to the creation of SCCWRP in 1969 04/06/2016 Operations Committee Minutes Page 5 of 8 and SCCWRP is a Joint Powers Authority. Mr. Ghirelli introduced Dr. Stephen Weisberg, SCCWRP Executive Director. Dr. Weisberg provided a PowerPoint presentation that gave an overview of SCCWRP and the organization's function. A copy of the 2015 SCCWRP Annual Report was distributed to the Directors. Meredith Howard, SCCWRP scientist, gave a PowerPoint presentation reviewing an outfall diversion maintenance experiment of approximately two years ago, on which SCCWRP worked with the Sanitation District. Dr. Weisberg and Ms. Howard responded to questions from the Committee regarding the algal bloom referenced in the presentation. Dr. Weisberg also responded to questions regarding the role of SCCWRP in lobbying efforts, especially in regards to SB 163 (Hertzberg). Mr. Ghirelli indicated that copies of the Annual Marine Monitoring Report are available should a Director wish to obtain a copy. 9. JOINT POWERS AGREEMENT, SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT AUTHORITY (SCCWRP) (Bob Ghirelli) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District, approving the Ninth Amended Joint Powers Agreement confirming the creation of the agency known as Southern California Coastal Water Research Project Authority (SCCWRP), providing for continuation of SCCWRP for four years from July 1, 2017 through June 30, 2021"; and B. Approve annual funding in the amount of $425,000 for FY 2017/18, $450,000 for FY 2018/19, $475,000 for FY 2019/20 and $500,000 for FY 2020/21. AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy Director of Engineering Rob Thompson provided an overview of this item and responded to questions from the Committee regarding the necessity of removing the rocks and the various environmental issues surrounding the rocks being removed or remaining. Mr. Thompson specified that the rocks to be removed are those above the water line. Board Chair Nielsen indicated that diligent efforts were made to negotiate the creation of an environmental protection area upstream. 04/06/2016 Operations Committee Minutes Page 6 of 8 10. SARI ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, receive, and file the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program for the SARI Rock Stabilizers Removal, Project No. 2-41-8, prepared by Michael Baker International; and B. Adopt Resolution No. OCSD 16-XX, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District adopting the Mitigated Negative Declaration for the Santa Ana River Interceptor Rock Removal, Project No. 2-41-8; Adopting a mitigation monitoring and reporting program; an approving the Santa Ana River Interceptor Rock Removal, Project No. 2-41-8." AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen, Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Murphy INFORMATION ITEMS: 11. PRETREATMENT PROGRAM OVERVIEW (Bob Ghirelli) Assistant General Manager Bob Ghirelli introduced Jim Colston, Environmental Compliance Regulatory Affairs Manager, who provided a PowerPoint presentation and an overview of the Source Control Program, also known as the Pretreatment Program. The presentation included topics such as how the Sanitation District ensures discharge limits are being met, the non-industrial program, effectiveness of source control, protection of the Groundwater Replenishment System/investigations, and pretreatment program awards. Mr. Colston provided each Director with one of the Sanitation District's proactive resident outreach program pieces, a door hanger explaining the proper method for discarding grease, which includes a plastic lid that can be used on cans to store grease until the grease can be discarded. DEPARTMENT HEAD REPORTS: Director of Engineering Rob Thompson introduced Mike Dorman, who was recently promoted to Engineering Manager, who will be managing the electrical and control system engineering group. 04/06/2016 Operations Committee Minutes Page 7 of 8 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Shawver mentioned the "Cease the Grease" program that is used in the City of Stanton, which provides curbside pick-up of cooking oil. Director Beamish inquired as to when the upcoming LAFCO hearing regarding District 7 is being held: Wednesday, April 13, 2016 at 8:00 a.m. in the Orange County Transportation Authority Boardroom. ADJOURNMENT At 6:00 p.m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, May 4, 2016 at 5:00 p.m. Submitted by, Tl/VvUU~~ Tina Knapp Deputy Clerk of the Board 04/06/2016 Operations Committee Minutes Page 8 of 8