HomeMy WebLinkAbout04-06-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, April 6, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, April 6, 2016 at 5:00 p.m. in the Administration Building.
Vice-Chair Shawver led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Tom Beamish
Cheryl Brothers (Alternate)
Ellery Deaton
Robert Kiley
Fred Smith
Michelle Steel
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Steve Jones
Richard Murphy
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jeff Armstrong
Greg Blakeley
Jim Colston
Ron Coss
Mike Dorman
Mark Esquer
Michele Farmer
Dean Fisher
Alfredo Garcia
Mark Kawamoto
Rebecca Long
Mark Manzo
Kathy Millea
Jeff Mohr
Lisa Rothbart
Roya Sohanaki
Steve Speakman
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director CMSD
Stephen Weisberg, SCCWRP
Meredith Howard, SCCWRP
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reminded the Directors of the AB 1825
(discrimination/harassment prevention) training being offered by the District on
May 4, 2016 and May 12, 2016 at 2pm. The training is required every two years.
CONSENT CALENDAR:
Board Vice-Chair Sebourn requested that Item 5 be pulled from the Consent Calendar for
separate consideration.
Director Steel requested that the minutes from March 2, 2016 be corrected to indicate
she was in attendance at that meeting, not Lisa Bartlett.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
March 2, 2016, Operations Committee Meeting as corrected.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
None
None
Jones and Murphy
2. CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Award an agreement with Pencco, Inc. for the purchase of liquid ferric
chloride, Specification No. C-2016-755BD, for the period of July 1, 2016
through June 30, 2017, for a unit price of $377 delivered, for an estimated
annual amount of $1, 131,000 (plus applicable sales tax) with four (4) one-
year renewal options;
B. Award an agreement with Kemira Water Solutions, Inc. for the purchase of
liquid ferric chloride, Specification No. C-2016-755BD, for the period of
July 1, 2016 through June 30, 2017, for a unit price of $417 delivered, for
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an estimated annual amount of $1,251,000 (plus applicable sales tax) with
four (4) one-year renewal options; and
C. Approve a unit price contingency of 10% per agreement.
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
3. SEWER LINE CLEANING FOR CITY OF TUSTIN AND UNINCORPORATED
COUNTY PROPERTY (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Amendment No. 3 to extend the contract term with
Performance Pipeline Technologies for the cleaning services of approximately 90
miles of Area 7 sewer pipelines and manholes, for an additional six-month period,
beginning July 1, 2016 through December 31, 2016, with one additional 6-month
renewal option, for an additional amount of $202,204, increasing the total amount
not-to-exceed $404,408.
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
4. COATING INSPECTION AND CORROSION TESTING SERVICES
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Professional Services Agreements to provide on-call
Coating Inspection, Confined-Space Entry Services, and other Corrosion Testing
Services for Collection System and Treatment Plant projects, PSA2016-001, for a
three-year period effective May 1, 2016, for an amount not to exceed $200,000 per
individual agreement ($800,000 total) with the following four firms:
• Corrpro Companies, Inc.
• CSI Services, Inc.
• Diversified Project Services International, Inc. (DPSI)
• On-Site Technical Services, Inc.
04/06/2016 Operations Committee Minutes Page 3 of 8
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
Item 5 was pulled and heard separately. Board Vice-Chair Sebourn and Director Kiley
recused themselves and left the room during the discussion and vote on this item.
Director of Engineering Rob Thompson also left the room during the discussion and vote
on this item.
5. SURVEYING SERVICES (Dean Fisher)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Professional Services Agreements to provide on-call
Surveying Services for Collection System and Treatment Plant Projects,
PSA2016-002, for a three-year period effective May 1, 2016, for an amount not to
exceed $200,000 per individual agreement ($800,000 total) with the following four
firms:
• Stantec Consulting Services, Inc.
• Michael Baker International
• D. Wooley and Associates, Inc.
• Bush and Associates, Inc.
AYES: Beamish, Brothers (Alternate), Deaton, Nielsen, Shawver,
F. Smith, Steel, Wanke, Withers, and Yarc
NOES:
ABSTENTIONS:
ABSENT:
None
Kiley (recused) and Sebourn (recused)
Jones and Murphy
6. GEOTECHNICAL TESTING SERVICES (Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve Professional Services Agreements to provide on-call
Materials Testing, Inspection, and other Geotechnical Testing Services for
Collection System and Treatment Plant projects, PSA2016-003, for a three-year
period effective May 1, 2016, for an amount not to exceed $300,000 per individual
agreement ($900,000 total) with the following three firms:
• Ninyo and Moore
• Sequoia Consultants, Inc.
• Koury Engineering and Testing, Inc.
04/06/2016 Operations Committee Minutes Page 4 of 8
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
7. BIOSOLIDS HAULING SERVICE CONTRACT AWARD (Bob Ghirelli)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract with Denali Water Solutions to haul Orange
County Sanitation District's biosolids from Reclamation Plant No. 1 and/or
Treatment Plant No. 2 to Orange County Waste and Recycling's Prima
Deshecha landfill and the Inland Empire Regional Compost Facility for a
period of one year from the execution date of the contract, for the unit price
of $8.96 per ton of biosolids and $ 14.99 per ton of biosolids coupled with
fuel surcharges, at an amount not to exceed $600,000 per year with four
(4) one-year renewal options; and
B. Approve a (10%) unit price contingency.
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
8. ANNUAL MARINE MONITORING REPORT (Bob Ghirelli)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the 2014-15 Marine Monitoring Annual Report.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
None
None
Jones and Murphy
NON-CONSENT CALENDAR:
Assistant General Manager Bob Ghirelli introduced this item, indicating that the Orange
County Sanitation District is a charter member of the Southern California Coastal Water
Research Project Authority (SCCWRP), dating back to the creation of SCCWRP in 1969
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and SCCWRP is a Joint Powers Authority. Mr. Ghirelli introduced Dr. Stephen Weisberg,
SCCWRP Executive Director. Dr. Weisberg provided a PowerPoint presentation that
gave an overview of SCCWRP and the organization's function. A copy of the 2015
SCCWRP Annual Report was distributed to the Directors.
Meredith Howard, SCCWRP scientist, gave a PowerPoint presentation reviewing an
outfall diversion maintenance experiment of approximately two years ago, on which
SCCWRP worked with the Sanitation District. Dr. Weisberg and Ms. Howard responded
to questions from the Committee regarding the algal bloom referenced in the
presentation. Dr. Weisberg also responded to questions regarding the role of SCCWRP
in lobbying efforts, especially in regards to SB 163 (Hertzberg).
Mr. Ghirelli indicated that copies of the Annual Marine Monitoring Report are available
should a Director wish to obtain a copy.
9. JOINT POWERS AGREEMENT, SOUTHERN CALIFORNIA COASTAL WATER
RESEARCH PROJECT AUTHORITY (SCCWRP) (Bob Ghirelli)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District, approving the Ninth
Amended Joint Powers Agreement confirming the creation of the agency
known as Southern California Coastal Water Research Project Authority
(SCCWRP), providing for continuation of SCCWRP for four years from
July 1, 2017 through June 30, 2021"; and
B. Approve annual funding in the amount of $425,000 for FY 2017/18,
$450,000 for FY 2018/19, $475,000 for FY 2019/20 and $500,000 for FY
2020/21.
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
Director of Engineering Rob Thompson provided an overview of this item and responded
to questions from the Committee regarding the necessity of removing the rocks and the
various environmental issues surrounding the rocks being removed or remaining. Mr.
Thompson specified that the rocks to be removed are those above the water line. Board
Chair Nielsen indicated that diligent efforts were made to negotiate the creation of an
environmental protection area upstream.
04/06/2016 Operations Committee Minutes Page 6 of 8
10. SARI ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Mitigated Negative Declaration (MND) and
Mitigation Monitoring and Reporting Program for the SARI Rock Stabilizers
Removal, Project No. 2-41-8, prepared by Michael Baker International; and
B. Adopt Resolution No. OCSD 16-XX, entitled: "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Mitigated
Negative Declaration for the Santa Ana River Interceptor Rock Removal,
Project No. 2-41-8; Adopting a mitigation monitoring and reporting program;
an approving the Santa Ana River Interceptor Rock Removal, Project No.
2-41-8."
AYES: Beamish, Brothers (Alternate), Deaton, Kiley, Nielsen,
Sebourn, Shawver, F. Smith, Steel, Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones and Murphy
INFORMATION ITEMS:
11. PRETREATMENT PROGRAM OVERVIEW (Bob Ghirelli)
Assistant General Manager Bob Ghirelli introduced Jim Colston, Environmental
Compliance Regulatory Affairs Manager, who provided a PowerPoint presentation
and an overview of the Source Control Program, also known as the Pretreatment
Program. The presentation included topics such as how the Sanitation District
ensures discharge limits are being met, the non-industrial program, effectiveness
of source control, protection of the Groundwater Replenishment
System/investigations, and pretreatment program awards. Mr. Colston provided
each Director with one of the Sanitation District's proactive resident outreach
program pieces, a door hanger explaining the proper method for discarding
grease, which includes a plastic lid that can be used on cans to store grease until
the grease can be discarded.
DEPARTMENT HEAD REPORTS:
Director of Engineering Rob Thompson introduced Mike Dorman, who was recently
promoted to Engineering Manager, who will be managing the electrical and control
system engineering group.
04/06/2016 Operations Committee Minutes Page 7 of 8
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Director Shawver mentioned the "Cease the Grease" program that is used in the City of
Stanton, which provides curbside pick-up of cooking oil.
Director Beamish inquired as to when the upcoming LAFCO hearing regarding District 7
is being held: Wednesday, April 13, 2016 at 8:00 a.m. in the Orange County
Transportation Authority Boardroom.
ADJOURNMENT
At 6:00 p.m., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, May 4, 2016 at 5:00 p.m.
Submitted by,
Tl/VvUU~~
Tina Knapp
Deputy Clerk of the Board
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