Loading...
HomeMy WebLinkAbout03-02-2016 Operations Committee Minutes03/02/2016 Operations Committee Minutes Page 1 of 5 CORRECTED MINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, March 2, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Vice-Chair Shawver on Wednesday, March 2, 2016 at 5:01 p.m. in the Administration Building. Director Wanke led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Vice-Chair Tom Beamish Steve Jones Robert Kiley Sandra Massa-Lavitt (Alternate) Richard Murphy Steve Nagel Fred Smith Michelle Steel Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John Withers, Chair STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Cindi Ambrose Jennifer Cabral Jim Colston Gary Conklin Mark Esquer Dean Fisher Norbert Gaia Alfredo Garcia Tina Knapp Kathy Millea Jeff Mohr Jim Mullins Victoria Pilko Eros Yong Paula Zeller OTHERS PRESENT: Brad Hogin, General Counsel Michael Beverage, Alternate Director YLWD Cheryl Brothers, Alternate Director Fountain Valley Jim Hamlin (Jacobs) Judith Marquez (Innovare Environmental) Allan Tanjuaquio (Jacobs) PUBLIC COMMENTS: Judith Marquez, lnnovare Environmental (on behalf of Surfrider Foundation) spoke regarding ocean friendly restaurants. The Clerk of the Board announced late communication regarding Item No. 5 had been received from Director of Engineering Rob Thompson which was distributed to the Committee and made available to the public. REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Shawver did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the January 6, 2016, Operations Committee Meeting. AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate), Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen, and Withers 2. NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc., to provide construction support services for Newhope-Placentia Trunk Sewer Replacement, Project No. 2-72, for a total amount not to exceed $3,253,946; and B. Approve a contingency of $325,394 (10%). 03/02/2016 Operations Committee Minutes Page 2 of 5 AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate), Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen, and Withers 3. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year 2015/16 Second Quarter Odor Complaint Summary. AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate), Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Nielsen, and Withers NON-CONSENT CALENDAR: Chair Nielsen arrived at 5:09 p.m. 4. CAPITAL IMPROVEMENT PROGRAM OVERVIEW (Rob Thompson) Engineering Manager Jeff Mohr provided a PowerPoint presentation and overview of the Capital Improvement Program. Questions were answered by staff regarding change orders and project overages. Mr. Mohr then provided an informational PowerPoint presentation regarding Item No. 5 including: past augmentation contract services; expenditures; provisions; and the qualifications of the proposed vendor. He stated that an error to the commencement date of the contract was listed in the published recommendation. The correct commencement date should be May 2, 2016. Questions were answered by Mr. Mohr and Mr. Thompson regarding the selection process; criteria; and price gauging avoidance. Mr. Thompson clarified the not to exceed amount. General Counsel Brad Hagin provided information on the legal bidding procedures per the Government Code. Director of Engineering, Rob Thompson distributed additional information regarding the request for proposals which had been provided by the Selection Committee. 03/02/2016 Operations Committee Minutes Page 3 of 5 5. SUPPLEMENTAL ENGINEERING AND SUPPORT STAFF SERVICES, CONTRACT NO. PSA-2015-100 (Rob Thompson) MOVED) SECONDED) and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Professional Services Agreement with Jacobs Project Management Co. to provide supplemental engineering and support staff services, Contract No. PSA-2015-100, commencing July 1, 2016 May 2, 2016 through June 30, 2020, with three one-year renewal options, for a total amount not to exceed $41,000,000 over the period of up to seven years. AYES: Beamish, Jones, Kiley, Nagel, Nielsen, Massa-Lavitt (Alternate), Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Withers INFORMATION ITEMS: 6. ENVIRONMENTAL SERVICES DEPARTMENT OVERVIEW (Bob Ghirelli) Assistant General Manager, Bob Ghirelli, provided a PowerPoint presentation and an overview of the Environmental Services Department. 7. ENERGY EFFICIENCY AUDIT FINDINGS (Ed Torres) Director of Operations, Ed Torres, introduced Senior Engineer, Gary Conklin who provided a PowerPoint and report of the energy efficiency audit findings. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. 03/02/2016 Operations Committee Minutes Page 4 of 5 ADJOURNMENT At 6:02 p .m., Committee Vice-Chair Shawver declared the meeting adjourned to the next scheduled meeting of Wednesday, April 6, 2016 at 5:00 p.m. I \ Submitted by, 03/02/2016 Operations Committee Minutes Page 5 of 5