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CORRECTED MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, March 2, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Vice-Chair Shawver on Wednesday, March 2, 2016 at 5:01 p.m. in the Administration
Building.
Director Wanke led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Vice-Chair
Tom Beamish
Steve Jones
Robert Kiley
Sandra Massa-Lavitt (Alternate)
Richard Murphy
Steve Nagel
Fred Smith
Michelle Steel
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
John Withers, Chair
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Jim Colston
Gary Conklin
Mark Esquer
Dean Fisher
Norbert Gaia
Alfredo Garcia
Tina Knapp
Kathy Millea
Jeff Mohr
Jim Mullins
Victoria Pilko
Eros Yong
Paula Zeller
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
Cheryl Brothers, Alternate Director Fountain Valley
Jim Hamlin (Jacobs)
Judith Marquez (Innovare Environmental)
Allan Tanjuaquio (Jacobs)
PUBLIC COMMENTS:
Judith Marquez, lnnovare Environmental (on behalf of Surfrider Foundation) spoke
regarding ocean friendly restaurants.
The Clerk of the Board announced late communication regarding Item No. 5 had been
received from Director of Engineering Rob Thompson which was distributed to the
Committee and made available to the public.
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the
January 6, 2016, Operations Committee Meeting.
AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate),
Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen, and Withers
2. NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT, PROJECT
NO. 2-72 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Lee & Ro,
Inc., to provide construction support services for Newhope-Placentia Trunk
Sewer Replacement, Project No. 2-72, for a total amount not to exceed
$3,253,946; and
B. Approve a contingency of $325,394 (10%).
03/02/2016 Operations Committee Minutes Page 2 of 5
AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate),
Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen, and Withers
3. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED. and DULY CARRIED TO: Receive and file the Fiscal Year
2015/16 Second Quarter Odor Complaint Summary.
AYES: Beamish, Jones, Kiley, Nagel, Massa-Lavitt (Alternate),
Murphy, Sebourn, Shawver, Smith, F., Steel, Wanke, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen, and Withers
NON-CONSENT CALENDAR:
Chair Nielsen arrived at 5:09 p.m.
4. CAPITAL IMPROVEMENT PROGRAM OVERVIEW (Rob Thompson)
Engineering Manager Jeff Mohr provided a PowerPoint presentation and overview
of the Capital Improvement Program. Questions were answered by staff regarding
change orders and project overages.
Mr. Mohr then provided an informational PowerPoint presentation regarding Item
No. 5 including: past augmentation contract services; expenditures; provisions;
and the qualifications of the proposed vendor. He stated that an error to the
commencement date of the contract was listed in the published recommendation.
The correct commencement date should be May 2, 2016.
Questions were answered by Mr. Mohr and Mr. Thompson regarding the selection
process; criteria; and price gauging avoidance. Mr. Thompson clarified the not to
exceed amount. General Counsel Brad Hagin provided information on the legal
bidding procedures per the Government Code.
Director of Engineering, Rob Thompson distributed additional information
regarding the request for proposals which had been provided by the Selection
Committee.
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5. SUPPLEMENTAL ENGINEERING AND SUPPORT STAFF SERVICES,
CONTRACT NO. PSA-2015-100 (Rob Thompson)
MOVED) SECONDED) and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Professional Services Agreement with Jacobs Project Management Co.
to provide supplemental engineering and support staff services, Contract
No. PSA-2015-100, commencing July 1, 2016 May 2, 2016 through June 30, 2020,
with three one-year renewal options, for a total amount not to exceed $41,000,000
over the period of up to seven years.
AYES: Beamish, Jones, Kiley, Nagel, Nielsen, Massa-Lavitt
(Alternate), Murphy, Sebourn, Shawver, Smith, F., Steel,
Wanke, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Withers
INFORMATION ITEMS:
6. ENVIRONMENTAL SERVICES DEPARTMENT OVERVIEW (Bob Ghirelli)
Assistant General Manager, Bob Ghirelli, provided a PowerPoint presentation and
an overview of the Environmental Services Department.
7. ENERGY EFFICIENCY AUDIT FINDINGS (Ed Torres)
Director of Operations, Ed Torres, introduced Senior Engineer, Gary Conklin who
provided a PowerPoint and report of the energy efficiency audit findings.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
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ADJOURNMENT
At 6:02 p .m., Committee Vice-Chair Shawver declared the meeting adjourned to the next
scheduled meeting of Wednesday, April 6, 2016 at 5:00 p.m.
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