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HomeMy WebLinkAbout01-06-2016 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, January 6, 2016, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, January 6, 2016 at 5:01 p.m. in the Administration Building. Vice-Chair Sebourn led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Lisa Bartlett Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: None. PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Facility Support Services Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Cindi Ambrose Jennifer Cabral Jim Colston Mark Esquer Dean Fisher Norbert Gaia Al Garcia Kathy Millea Jeff Mohr Julian Sabri Chris Stacklin OTHERS PRESENT: Brad Hagin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director, CMSD 01/06/2016 Operations Committee Minutes Page 1 of 6 REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg notified the Committee that the Legislative and Public Affairs Committee and the Administration Committee are dark this month; GWRS Steering Committee will meet on January 11; Steering and Board Meetings will be held on January 27; and announced that ACC-OC will be touring OCSD and OCWD on January 28. He further stated that in conjunction with the Utility Branding effort, a new Agenda Report format is now in place which should increase transparency, show relevant standards, and should provide a more user friendly content. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the December 2, 2015, Operations Committee Meeting. AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, and Wanke 2. UNIFORMS AND JANITORIAL ARTICLES RENTAL SERVICE, SPECIFICATION NO. S-2015-675BD-R (Lorenzo Tyner) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award Purchase Order Contract to Prudential Overall Supply for Uniform and Janitorial Articles Rental Service, Specification No. S-2015-675BD-R, for one 3-year period (04/01/2016 -03/31/2019) for an amount not to exceed $493,370.28 with one 3-year renewal option; and B. Approve a contingency of $49,337 (10%). AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, and Wanke 01/06/2016 Operations Committee Minutes Page 2 of 6 3. PLANT 1 POTABLE WATER SYSTEM IMPROVEMENTS, PROJECT NO. FE09-04 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a construction contingency increase of $25,275 (15%) to the construction contract with ODC Engineering and Technology for the Plant 1 Potable Water System Improvements, Project FE09-04, for a total construction contingency of $50,550 (30%). AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, and Wanke 4. SCADA SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown & Caldwell to provide engineering design services for the SCADA System and Network Upgrade, Project No. P2-107, for an amount not to exceed $2,818,197; and B. Approve a contingency of $281,820 (10%). AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, and Wanke 5. CHANGE ORDER TO BRENNTAG PACIFIC CAUSTIC SODA SPECIFICATION NO. C-2013-560 (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Change Order for an additional amount of $184,800 for 25% Caustic Soda (Sodium Hydroxide), Purchase Order Specification No. C-2013-560 with Brenntag Pacific for chemical scrubbers at both Plant No. 1 and Plant No. 2, for the period of July 1, 2015 through June 30, 2016, for a unit price of $560.52 per dry ton (delivery and 01 /06/2016 Operations Committee Minutes Page 3 of 6 applicable sales tax included) for a total estimated annual amount of $280,000 with one remaining year of renewal; and B. Approve a (10%) unit price contingency. AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, and Wanke Director Jones arrived at 5:06 p.m. Director Wanke arrived at 5:13 p.m. Director Bartlett arrived at 5:21 p.m. NON-CONSENT CALENDAR: Director of Engineering Rob Thompson provided an informative PowerPoint presentation regarding Item No. 6 which provided: project locations; traffic flow challenges; capacity and condition issues; consultant selection; scheduling and coordination with local cities and agencies. 6. REHABILITATION OF WESTERN REGIONAL SEWERS, PROJECT NO. 3-64 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve an increase in the project budget from $112,222,000 to $125,000,000; B. Approve a Professional Design Services Agreement with AECOM Technical Services, Inc., to provide engineering services for Rehabilitation of Western Regional Sewers, Project No. 3-64, for an amount not to exceed $17,639,250; and C. Approve a contingency of $1,763,925 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 01/06/2016 Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Wanke, Withers, and Yarc None Bartlett (Levine Act) None Operations Committee Minutes Page 4 of6 Jason Dadakis, OCWD Director of Health & Regulatory Affairs spoke In support of Item 7. Environmental Compliance Manager, Jim Colston introduced Item No. 7 and provided a PowerPoint Presentation which highlighted the major changes to the Ordinance. He stated that agency partners and permittees had been notified and were given the opportunity to participate in a workshop and comment on the proposed changes. Mr. Colston then answered questioned from the Committee regarding: written appeal process to the Steering Committee; waste hauler sampling; due process restrictions; and emergency suspension processes. General Counsel, Brad Hogin stated that a few changes will be made to the proposed Ordinance, prior to first reading, which will be provided by a redlined version to the Board. 7. PROPOSED ADOPTION OF WASTEWATER DISCHARGE REGULATIONS, ORDINANCE NO. OCSD-XX (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Introduce Ordinance No. OCSD-XX, entitled "An Ordinance of the Board of Directors of Orange County Sanitation District Establishing Wastewater Discharge Regulations, Revising Articles 1 through 8, and repealing Ordinance No. OCSD-39" for first reading at the January 27, 2016 Board meeting"; and B. Motion to read Ordinance No. OCSD-XX by title only and waive reading of said entire Ordinance on January 27, 2016; and C. Set February 24, 2016, as the date for the second reading and adoption of Ordinance No. OCSD-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Smith, F., Wanke, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: None. 01/06/2016 Operations Committee Minutes Page 5 of 6 DEPARTMENT HEAD REPORTS: None . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT At 5:58 p.m ., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, February 3, 2016 at 5:00 p.m. I . 01/06/2016 Operations Committee Minutes Page 6 of 6