HomeMy WebLinkAbout01-06-2016 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, January 6, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, January 6, 2016 at 5:01 p.m. in the Administration Building.
Vice-Chair Sebourn led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Lisa Bartlett
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Steve Nagel
Fred Smith
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
None.
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Director of Facility Support Services
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Jim Colston
Mark Esquer
Dean Fisher
Norbert Gaia
Al Garcia
Kathy Millea
Jeff Mohr
Julian Sabri
Chris Stacklin
OTHERS PRESENT:
Brad Hagin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director, CMSD
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REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg notified the Committee that the Legislative and Public
Affairs Committee and the Administration Committee are dark this month; GWRS
Steering Committee will meet on January 11; Steering and Board Meetings will be held
on January 27; and announced that ACC-OC will be touring OCSD and OCWD on
January 28. He further stated that in conjunction with the Utility Branding effort, a new
Agenda Report format is now in place which should increase transparency, show relevant
standards, and should provide a more user friendly content.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the
December 2, 2015, Operations Committee Meeting.
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Smith, F., Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, and Wanke
2. UNIFORMS AND JANITORIAL ARTICLES RENTAL SERVICE,
SPECIFICATION NO. S-2015-675BD-R (Lorenzo Tyner)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award Purchase Order Contract to Prudential Overall Supply for Uniform
and Janitorial Articles Rental Service, Specification No. S-2015-675BD-R,
for one 3-year period (04/01/2016 -03/31/2019) for an amount not to
exceed $493,370.28 with one 3-year renewal option; and
B. Approve a contingency of $49,337 (10%).
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Smith, F., Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, and Wanke
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3. PLANT 1 POTABLE WATER SYSTEM IMPROVEMENTS, PROJECT
NO. FE09-04 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a construction contingency increase of $25,275 (15%) to the construction
contract with ODC Engineering and Technology for the Plant 1 Potable Water
System Improvements, Project FE09-04, for a total construction contingency of
$50,550 (30%).
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Smith, F., Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, and Wanke
4. SCADA SYSTEM AND NETWORK UPGRADES, PROJECT NO. P2-107
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Brown & Caldwell
to provide engineering design services for the SCADA System and Network
Upgrade, Project No. P2-107, for an amount not to exceed $2,818,197; and
B. Approve a contingency of $281,820 (10%).
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Smith, F., Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, and Wanke
5. CHANGE ORDER TO BRENNTAG PACIFIC CAUSTIC SODA SPECIFICATION
NO. C-2013-560 (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Change Order for an additional amount of $184,800 for 25%
Caustic Soda (Sodium Hydroxide), Purchase Order Specification
No. C-2013-560 with Brenntag Pacific for chemical scrubbers at both
Plant No. 1 and Plant No. 2, for the period of July 1, 2015 through
June 30, 2016, for a unit price of $560.52 per dry ton (delivery and
01 /06/2016 Operations Committee Minutes Page 3 of 6
applicable sales tax included) for a total estimated annual amount of
$280,000 with one remaining year of renewal; and
B. Approve a (10%) unit price contingency.
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Smith, F., Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, and Wanke
Director Jones arrived at 5:06 p.m.
Director Wanke arrived at 5:13 p.m.
Director Bartlett arrived at 5:21 p.m.
NON-CONSENT CALENDAR:
Director of Engineering Rob Thompson provided an informative PowerPoint presentation
regarding Item No. 6 which provided: project locations; traffic flow challenges; capacity
and condition issues; consultant selection; scheduling and coordination with local cities
and agencies.
6. REHABILITATION OF WESTERN REGIONAL SEWERS, PROJECT NO. 3-64
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an increase in the project budget from $112,222,000 to
$125,000,000;
B. Approve a Professional Design Services Agreement with AECOM
Technical Services, Inc., to provide engineering services for Rehabilitation
of Western Regional Sewers, Project No. 3-64, for an amount not to exceed
$17,639,250; and
C. Approve a contingency of $1,763,925 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
01/06/2016
Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy,
Sebourn, Shawver, Smith, F., Wanke, Withers, and Yarc
None
Bartlett (Levine Act)
None
Operations Committee Minutes Page 4 of6
Jason Dadakis, OCWD Director of Health & Regulatory Affairs spoke In support of
Item 7.
Environmental Compliance Manager, Jim Colston introduced Item No. 7 and provided a
PowerPoint Presentation which highlighted the major changes to the Ordinance. He
stated that agency partners and permittees had been notified and were given the
opportunity to participate in a workshop and comment on the proposed changes.
Mr. Colston then answered questioned from the Committee regarding: written appeal
process to the Steering Committee; waste hauler sampling; due process restrictions; and
emergency suspension processes. General Counsel, Brad Hogin stated that a few
changes will be made to the proposed Ordinance, prior to first reading, which will be
provided by a redlined version to the Board.
7. PROPOSED ADOPTION OF WASTEWATER DISCHARGE REGULATIONS,
ORDINANCE NO. OCSD-XX (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Introduce Ordinance No. OCSD-XX, entitled "An Ordinance of the Board of
Directors of Orange County Sanitation District Establishing Wastewater
Discharge Regulations, Revising Articles 1 through 8, and repealing
Ordinance No. OCSD-39" for first reading at the January 27, 2016 Board
meeting"; and
B. Motion to read Ordinance No. OCSD-XX by title only and waive reading of
said entire Ordinance on January 27, 2016; and
C. Set February 24, 2016, as the date for the second reading and adoption of
Ordinance No. OCSD-XX; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as
required by law.
AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen,
Murphy, Sebourn, Shawver, Smith, F., Wanke, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
None.
01/06/2016 Operations Committee Minutes Page 5 of 6
DEPARTMENT HEAD REPORTS:
None .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
At 5:58 p.m ., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, February 3, 2016 at 5:00 p.m.
I .
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