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HomeMy WebLinkAbout12-02-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, December 2, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, December 2, 2015, at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. Director Kiley led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Lisa Bartlett Fred Smith STAFF PRESENT: Jim Herberg, General Manager Nick Arhontes, Director of Facility Support Services Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Cindi Ambrose Jennifer Cabral Jim Colston Mark Esquer Dean Fisher Norbert Gaia Alfredo Garcia Kathy Millea Jeff Mohr Gary Prater Lisa Rothbart Jim Spears Marcopolo Velasco Sharon Yin Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Michael Beverage, Alternate Director YLWD Sandra Massa-Lavitt, Alternate Director Seal Beach Bob Ooten, Alternate Director, CMSD James Clark, Black & Veatch 12/02/2015 Operations Committee Minutes Page 1 of 6 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg reminded the Committee of the Operations Committee Meeting on January 6, 2016. · CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the November 4, 2015, Operations Committee Meeting. AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke 2. GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, PROJECT NO. 7-37 (Rob Thompson) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a Professional Construction Services Agreement with Tetra Tech, Inc., for providing construction support services for Gisler-Redhill System Improvements, Reach B, Project No. 7-37, in an amount not to exceed $270,000; and B. Approve a contingency of $27,000 (10%). AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke 12/02/2015 Operations Committee Minutes Page 2 of 6 3. 15th STREET, ROCKY POINT PUMP STATION (RPPS) AND BITTER POINT PUMP STATION (BPPS) FALL PROTECTION IMPROVEMENTS, PROJECT NO. FE12-05 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: Approve a construction contingency increase of $24,638 (15%) to the construction contract with Jamison Engineering Contractors, Inc., for 15th St., RPPS and BPPS Fall Protection Improvements, Project No. FE12-05, for a total contingency of $41,063 (25%). AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke 4. JANITORIAL & FLOOR MAINTENANCE SERVICES CONTRACT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a Service Agreement with Gamboa Services, Inc., DBA Corporate Image Maintenance, the lowest responsive and responsible bidder, for Janitorial & Floor Maintenance Service at Plants 1 & 2, Specification No. S- 2015-730BD, for the period February 1, 2016 through January, 2017 for an amount not to exceed $345,700 with four (4), one-year renewal options; and B. Approve an annual contingency of $34,570.00 (10%) aggregately per year. AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke 5. DIGESTER CLEANING AND DISPOSAL CONTRACT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a Service Agreement with Synagro-WWT, the lowest responsive and responsible bidder, for Digester Cleaning and Disposal, Specification No. S-2015-719BD, for the period February 1, 2016 through January 31, 2017 for an amount not to exceed $1,160,000, with four one-year renewal options; and B. Approve an annual contingency of $116,000 (10%) aggregately per year. 12/02/2015 Operations Committee Minutes Page 3 of 6 AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke 6. 2015 AUDIT REPORT OF OCSD'S SANITARY SEWER SYSTEM MANAGEMENT PLAN (Nick Arhontes) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors: Receive and file the 2015 Waste Discharge Requirements (WDR) for Sanitary Sewer System Management Plan Audit Report dated July 31, 2015. AYES: NOES: ABSTENTIONS: ABSENT: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc None None Bartlett, Jones, Smith, F. and Wanke 7. REPAIR TO MANHOLE STRUCTURES OF WARNER AVENUE RELIEF SEWER, SPECIFICATION FR12-003 -CHANGE ORDER RATIFICATION (Nick Arhontes) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors: Ratify Change Order No. 3 to the Repair to Manhole Structures of Warner Avenue Relief Sewer, Specification No. FR12-003, with Mode Engineering, authorizing an additional $54,884 increasing the total contract amount to $846,357. AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones, Smith, F. and Wanke Director Wanke arrived at the meeting at 5:09 p.m. NON-CONSENT CALENDAR: Engineering Manager Kathy Millea provided an informative PowerPoint presentation regarding Item 8 which focused on the background of the Biosolids Master Plan including: solids treatment; water resource recovery; solids resource recovery; operating costs; solids handling facilities at Plant 1 and 2; newer technologies; food waste; scope of project work; and consultant proposals, selection and negotiations. Director Jones arrived at the meeting at 5:25 p.m. 12/02/2015 Operations Committee Minutes Page 4 of 6 8. BIOSOLIDS MASTER PLAN, PROJECT PS15-01 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a Professional Services Agreement with Black & Veatch to provide professional services for Biosolids Master Plan, Project No. PS15-01, for an amount not to exceed $2,965,556; and, B. Approve a contingency of $296,556 (10%). AYES: Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Wanke, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett and Smith, F. Engineering Manager Dean Fisher provided an informative PowerPoint presentation regarding the project challenges and reasons for the significant contingency of Item 9 including: soils and groundwater conditions; temporary bypass; additional dewatering wells; recompaction; soils and dewatering efforts; pavement issues and undocumented utilities. He then informed the Committee of the final closeout for this contract and lessons learned. 9. DOVER DRIVE TRUNK SEWER RELIEF, PROJECT NO. 5-63 (Rob Thompson) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors: Approve a contingency increase of $596,000 (9.63%) to the construction contract with Mike Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Project No. 5-63, for a total contingency of $2,452, 700 (39.63%). AYES: Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy, Sebourn, Shawver, Wanke, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett and Smith, F. INFORMATION ITEMS: 10. COMMUNITY OUTREACH (Bob Ghirelli) Assistant General Manager Bob Ghirelli introduced Principal Public Affairs Specialist, Jennifer Cabral who provided a PowerPoint presentation including the introduction of the public affairs team and the community relations, public education and outreach accomplishments for this year including: Sewer science -Inside the Outdoors; High 12/02/2015 Operations Committee Minutes Page 5 of6 School PSA Contest; Tour program and speakers bureau; Community events ; and capital project and maintenance outreach. Ms. Cabral then answered questions from the Committee about the joint public information being delivered by Orange County Water District and OCSD regarding the Groundwater Replenishment System; and community event requests. Director Shawver thanked Ms. Cabral and OCSD for their assistance in helping obtain compost for the City of Stanton's community event. DEPARTMENT HEAD REPORTS: None . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT At 6:09 p.m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, January 6, 2016 at 5:00 p .m. Submitted by, 12/0 2/2015 Operations Committee Minutes Page 6 of 6