HomeMy WebLinkAbout12-02-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, December 2, 2015, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, December 2, 2015, at 5:03 p.m. in the Administration
Building of the Orange County Sanitation District.
Director Kiley led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Steve Nagel
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Lisa Bartlett
Fred Smith
STAFF PRESENT:
Jim Herberg, General Manager
Nick Arhontes, Director of Facility Support Services
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Jim Colston
Mark Esquer
Dean Fisher
Norbert Gaia
Alfredo Garcia
Kathy Millea
Jeff Mohr
Gary Prater
Lisa Rothbart
Jim Spears
Marcopolo Velasco
Sharon Yin
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
Sandra Massa-Lavitt, Alternate Director Seal Beach
Bob Ooten, Alternate Director, CMSD
James Clark, Black & Veatch
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg reminded the Committee of the Operations Committee
Meeting on January 6, 2016. ·
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
November 4, 2015, Operations Committee Meeting.
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
2. GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, PROJECT NO. 7-37
(Rob Thompson)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a Professional Construction Services Agreement with Tetra Tech,
Inc., for providing construction support services for Gisler-Redhill System
Improvements, Reach B, Project No. 7-37, in an amount not to exceed
$270,000; and
B. Approve a contingency of $27,000 (10%).
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
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3. 15th STREET, ROCKY POINT PUMP STATION (RPPS) AND BITTER POINT
PUMP STATION (BPPS) FALL PROTECTION IMPROVEMENTS, PROJECT
NO. FE12-05 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors: Approve a construction contingency increase of $24,638 (15%) to the
construction contract with Jamison Engineering Contractors, Inc., for 15th St.,
RPPS and BPPS Fall Protection Improvements, Project No. FE12-05, for a total
contingency of $41,063 (25%).
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
4. JANITORIAL & FLOOR MAINTENANCE SERVICES CONTRACT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a Service Agreement with Gamboa Services, Inc., DBA Corporate
Image Maintenance, the lowest responsive and responsible bidder, for
Janitorial & Floor Maintenance Service at Plants 1 & 2, Specification No. S-
2015-730BD, for the period February 1, 2016 through January, 2017 for an
amount not to exceed $345,700 with four (4), one-year renewal options; and
B. Approve an annual contingency of $34,570.00 (10%) aggregately per year.
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
5. DIGESTER CLEANING AND DISPOSAL CONTRACT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a Service Agreement with Synagro-WWT, the lowest responsive
and responsible bidder, for Digester Cleaning and Disposal, Specification
No. S-2015-719BD, for the period February 1, 2016 through January 31,
2017 for an amount not to exceed $1,160,000, with four one-year renewal
options; and
B. Approve an annual contingency of $116,000 (10%) aggregately per year.
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AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
6. 2015 AUDIT REPORT OF OCSD'S SANITARY SEWER SYSTEM
MANAGEMENT PLAN (Nick Arhontes)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors: Receive and file the 2015 Waste Discharge Requirements (WDR) for
Sanitary Sewer System Management Plan Audit Report dated July 31, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
None
None
Bartlett, Jones, Smith, F. and Wanke
7. REPAIR TO MANHOLE STRUCTURES OF WARNER AVENUE RELIEF
SEWER, SPECIFICATION FR12-003 -CHANGE ORDER RATIFICATION
(Nick Arhontes)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors: Ratify Change Order No. 3 to the Repair to Manhole Structures of
Warner Avenue Relief Sewer, Specification No. FR12-003, with Mode
Engineering, authorizing an additional $54,884 increasing the total contract
amount to $846,357.
AYES: Beamish, Deaton, Kiley, Nagel, Nielsen, Murphy, Sebourn,
Shawver, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones, Smith, F. and Wanke
Director Wanke arrived at the meeting at 5:09 p.m.
NON-CONSENT CALENDAR:
Engineering Manager Kathy Millea provided an informative PowerPoint presentation
regarding Item 8 which focused on the background of the Biosolids Master Plan including:
solids treatment; water resource recovery; solids resource recovery; operating costs;
solids handling facilities at Plant 1 and 2; newer technologies; food waste; scope of project
work; and consultant proposals, selection and negotiations.
Director Jones arrived at the meeting at 5:25 p.m.
12/02/2015 Operations Committee Minutes Page 4 of 6
8. BIOSOLIDS MASTER PLAN, PROJECT PS15-01 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a Professional Services Agreement with Black & Veatch to provide
professional services for Biosolids Master Plan, Project No. PS15-01, for an
amount not to exceed $2,965,556; and,
B. Approve a contingency of $296,556 (10%).
AYES: Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy,
Sebourn, Shawver, Wanke, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett and Smith, F.
Engineering Manager Dean Fisher provided an informative PowerPoint presentation
regarding the project challenges and reasons for the significant contingency of Item 9
including: soils and groundwater conditions; temporary bypass; additional dewatering
wells; recompaction; soils and dewatering efforts; pavement issues and undocumented
utilities. He then informed the Committee of the final closeout for this contract and lessons
learned.
9. DOVER DRIVE TRUNK SEWER RELIEF, PROJECT NO. 5-63 (Rob Thompson)
MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors:
Approve a contingency increase of $596,000 (9.63%) to the construction contract
with Mike Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief,
Project No. 5-63, for a total contingency of $2,452, 700 (39.63%).
AYES: Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Murphy,
Sebourn, Shawver, Wanke, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett and Smith, F.
INFORMATION ITEMS:
10. COMMUNITY OUTREACH (Bob Ghirelli)
Assistant General Manager Bob Ghirelli introduced Principal Public Affairs Specialist,
Jennifer Cabral who provided a PowerPoint presentation including the introduction of the
public affairs team and the community relations, public education and outreach
accomplishments for this year including: Sewer science -Inside the Outdoors; High
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School PSA Contest; Tour program and speakers bureau; Community events ; and capital
project and maintenance outreach. Ms. Cabral then answered questions from the
Committee about the joint public information being delivered by Orange County Water
District and OCSD regarding the Groundwater Replenishment System; and community
event requests.
Director Shawver thanked Ms. Cabral and OCSD for their assistance in helping obtain
compost for the City of Stanton's community event.
DEPARTMENT HEAD REPORTS:
None .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT
At 6:09 p.m., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, January 6, 2016 at 5:00 p .m.
Submitted by,
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