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HomeMy WebLinkAbout11-04-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, November 4, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, November 4, 2015, at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Director Smith led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Lisa Bartlett Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: None. PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Nick Arhontes, Director of Facility Support Services Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mark Esquer Dean Fisher Norbert Gaia Alfredo Garcia Kathy Millea Jeff Mohr OTHERS PRESENT: Brad Hagin, General Counsel Kendra Chandrey, Deputy General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director, CMSD Adam Hutchinson, OCWD Committee Chair Withers did not provide a report. 11/04/2015 Operations Committee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg stated that Adam Hutchinson, Recharge Planning Manager from Orange County Water District will be making a presentation on storm water capture tonight as requested by the Board of Directors at the Strategic Plan Update meeting. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the October 7, 2015, Operations Committee Meeting. AYES: Bartlett, Beamish, Kiley, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Withers and Yarc NOES: None ABSTENTIONS: Murphy ABSENT: Deaton, Jones and Wanke 2. MATERIALS TESTING, INSPECTION, AND OTHER GEOTECHNICAL TESTING SERVICES (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreement, PSA2013-001, with Sequoia Consultants, Inc., to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, for an amount not to exceed $100,000, increasing the total contract amount not to exceed $300,000. AYES: Bartlett, Beamish, Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, and Wanke NON-CONSENT CALENDAR: Ed Torres, Director of Operations and Maintenance provided a brief report on Item 3. 3. ADDITIONAL INCREASE TO AGREEMENT J-79-1A FOR CENTRAL GENERATION AUTOMATION/CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS) (Ed Torres) MOVED, SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: 11/04/2015 Operations Committee Minutes Page 2 of 4 Approve additional maintenance services to a Sole Source Purchase Order Service Agreement, J-79-1A with CEMTEK Environmental for maintenance of the Central Generation Engines continuous emissions monitoring systems, for an additional amount of $104,068, for a new total amount not to exceed $361,568, for the contract period ending November 22, 2017. AYES: Bartlett, Beamish, Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton, Jones, and Wanke Director Deaton arrived at 5:07 p.m. Director Jones arrived at 5:09 p.m. Director Wanke arrived at 5:12 p.m. INFORMATION ITEMS: 4. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) Mr. Torres provided a brief presentation and an update to the first quarter odor complaint report, and also reported of ongoing issues with nearby Costa Mesa residents and the suggested resolutions proposed. Staff then responded to questions regarding benchmark goals for odor complaints and pipeline settlement monitoring. 5. STORM WATER CAPTURE (Bob Ghirelli) Adam Hutchinson, Recharge Planning Manager at Orange County Water District gave an informative PowerPoint presentation on the importance of storm water to the groundwater supplies of Orange County. He provided a history of the Orange County Water District; surface recharge operations of the dams built; capture statistics; challenges and constraints faced; sediment removal technologies; and preservation efforts. Mr. Hutchinson then fielded questions from the Committee regarding: aquafer levels; technologies/techniques to increase water storage or percolation; usable layman terms to inform residents; percentage of collection of water to Prado Dam; percentage of allowable storage; acre fee for minimum base flow and water rights. DEPARTMENT HEAD REPORTS: Ed Torres, reported on recent El Nino preparedness efforts including: Updated wet weather high flow preparedness plan; emergency preparedness and response training; testing of emergency generators; and verifying critical supplies. 11/04/2015 Operations Committee Minutes Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Shawver wished everyone Happy Thanksgiving. ADJOURNMENT At 5:42 p.m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday , December 2, 2015 at 5 :00 p .m. 11 /04/2015 Operations Committee Minutes Page 4 of 4