HomeMy WebLinkAbout10-07-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, October 7, 2015, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, October?, 2015, at 5:01 p.m. in the Administration Building
of the Orange County Sanitation District.
Director Kiley led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Lisa Bartlett
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Steve Nagel
Constance Underhill (Alternate)
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Richard Murphy
Fred Smith
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Nick Arhontes, Director of Facility Support Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Deirdre Bingman
Jennifer Cabral
William Cassidy
Jim Colston
Donald Cutler
Rhea de Guzman
Anne Marie Feery
Dean Fisher
Norbert Gaia
Alfredo Garcia
Robert Jimenez
Kathy Millea
Jeff Mohr
Lisa Rothbart
Jackie Santos
Wendy Sevenandt
Sharon Yin
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
Bob Ooten, Alternate Director, CMSD
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
September 2, 2015, Operations Committee Meeting.
AYES: Bartlett, Beamish, Deaton, Kiley,
Shawver, Withers and Yarc
Nielsen, Sebourn,
NOES: None
ABSTENTIONS: Underhill (Alternate)
ABSENT: Jones, Murphy, Nagel, and Smith, F.
2. INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2015-714BD
(Nick Arhontes)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a service contract to Performance Pipeline Technologies for
Industrial Cleaning Services, Specification No. S-2015-714BD, for a total
amount not to exceed $526,500 for the period December 11, 2015 through
December 10, 2016, with four one-year renewal options; and
B. Approve a contingency of $105,300 (20%).
AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn,
Shawver, Underhill (Alternate}, Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murphy, Nagel, and Smith, F.
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3. EXTENSION OF LICENSE AGREEMENT FOR OPERATION OF HYDROGEN
DISPENSING STATION (Nick Arhontes)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate an extension of the license agreement
with Air Products and Chemicals, Inc. for the operation of a Hydrogen Dispensing
Station at Plant 1 in a form recommended by General Counsel.
AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn,
Shawver, Underhill (Alternate), Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murphy, Nagel, and Smith, F.
4. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $86,481 (15%) to the Professional Design
Services Agreement with RMC Water & Environment (RMC) for District 6 Trunk
Sewer Relief, Project No. 6-17, for a total contingency of $144, 135 (25%).
AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn,
Shawver, Underhill (Alternate), Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murphy, Nagel, and Smith, F.
5. AWARD OF ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER
CONTRACTS -SPECIFICATION NO. S-2015-700 (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Master Contracts for providing maintenance and repair services,
Specification No. S-2015-700, for a one-year period effective December 1,
2015 through November 30, 2016, with two (2) one-year renewal options,
in accordance with Ordinance OCSD-47, Section 2.03 (H), with the
following 7 qualified firms, for bids less than $100,000:
1 . J. R. Filanc Construction Company
2. Charles King Company
3. W.A. Rasic Construction Company, Inc.
10/07/2015 Operations Committee Minutes Page 3 of6
4. Jamison Engineering Contractors, Inc.
5. United Riggers and Erectors, Inc.
6. SS Mechanical Corp.
7. O'Connell Engineering & Construction Inc.; and
B. Authorize the General Manager to add or delete firms as necessary to
maintain a qualified base of up to 7 firms in accordance to Request for
Qualifications Specification No. S-2015-700.
AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn,
Shawver, Underhill (Alternate), Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murphy, Nagel, and Smith, F.
Director Jones arrived at 5:03 p.m.
Director Nagel arrived at 5:05 p.m.
NON-CONSENT CALENDAR:
Director of Engineering Rob Thompson provided an informative PowerPoint presentation
regarding item 6 which included: Newport Force Main Rehabilitation additional costs; City
of Newport Beach and Caltrans permitting issues; unexpected construction and traffic
complexity; utility conflicts; construction testing services for both phases of project;
completion of project at approximately 83%; community outreach support; contractor
cumulative construction cost impacts; and costs of addressing unknown conditions.
Comments and questions from the Committee involved: complexity of project;
contingency amount; unexpected impacts; appreciation of staff's handling of the project;
specific questions regarding repairs; contingency amounts; inspections of mains prior to
beginning project; working relationships with Caltrans and the City of Newport Beach;
increased design spending to save risks in construction; and resolution of possible
Contractor time related issues.
6. NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60
(Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $5,913,000, for a total project budget
of $64,000,000 for Newport Force Main Rehabilitation, Project No. 5-60;
and
B. Approve a contingency increase of $3,671,500 (10%) to the construction
contract with Kiewit Infrastructure West Company for Newport Force Main
10/07/2015 Operations Committee Minutes Page 4 of6
Rehabilitation, Project No. 5-60, for a total contingency of $11,014,500
(30%).
AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen,
Sebourn, Shawver, Underhill (Alternate), Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Murphy, and Smith, F.
Mr. Thompson provided a PowerPoint presentation on item 7 in regards to the
Headquarters Complex, Site Security, and Entrance Realignment Program including:
entrance/project impacts; identified risks and mitigation options; and a recommended
preferred alternative.
Vice-Chair Sebourn recused himself and Jeff the room during this item.
Mr. Thompson responded to questions regarding: square footage of proposed buildings;
land acquisition and development negotiations with Caltrans; project bidding; relocation
of displaced staff/trailers; effect of proposed site location on residential area; CEQA
process; overall footprint of the operation of the District; and traffic circulation concerns.
Director Bartlett offered her assistance with OCTA and Caltrans negotiations.
7. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
Designate the southwest corner of Plant No. 1 for the location for the
Administration Building and Laboratory Building as the preferred alternative for
CEQA evaluation under the Headquarters Complex, Site and Security, and
Entrance Realignment Program, Project No. P1-128.
AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen,
Shawver, Underhill (Alternate), Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Murphy, Sebourn (recused) and Smith, F.
INFORMATION ITEMS:
8. BIOSOLIDS PROGRAM (Rob Thompson)
Environmental Compliance Manager Jim Colston presented a PowerPoint and a video
providing an overall description of the OCSD Biosolids Program; composting facilities and
operations; and the history, management and production trends of biosolids.
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Engineering Manager, Kathy Millea completed the presentation with a Capital
Improvement Update regarding biosolids handling facilities, the Biosolids Master Plan and
new opportunities for generating products and more efficient technologies to generate
higher quality biosolids. Both referenced a Biosolids display in the Board room, and had
buckets of composted biosolids available for the Committee and public to sample.
Chair Nielsen thanked staff for the presentation and reiterated that the industry is turning
from treatment facility to a product producer.
Staff responded to questions regarding: su percritical water process; decreasing the
ecological footprint; AquaCritox project process timeframe; the benefits to the research
project completion; and the Governor's newly signed bill regarding renewable energy
sources .
DEPARTMENT HEAD REPORTS:
Nick Arhontes, Director of Facilities Support Services, reported on the recent chemical
treatment performance testing taking place in the regional sewers. He stated that the
chemical dosing stations are shut off to conduct sampling, and while odors may be
experienced, valuable data is obtained. Additional information will be available in the
upcoming General Manager's monthly report.
General Manager Herberg announced the following upcoming meetings and events:
Legislative and Public Affairs Committee meeting, October 12th at 3:30 p.m.; GWRS
Steering Committee meeting, October 12th at 5:00 p.m., State of the District, October
16th at 8:00 a.m. and the Special Board Meeting-Strategic Plan, October 21st at 6:00 p.m.
Board Chair Nielsen also announced that ACC-OC will be holding an event on November
13th at 3:00 p.m., to be held at OCSD.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
None.
ADJOURNMENT
At 6:23 p.m., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, November 4, 2015 at 5:00 p.m.
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