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HomeMy WebLinkAbout10-07-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, October 7, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, October?, 2015, at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Director Kiley led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Lisa Bartlett Tom Beamish Ellery Deaton Steve Jones Robert Kiley Steve Nagel Constance Underhill (Alternate) Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Richard Murphy Fred Smith STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Nick Arhontes, Director of Facility Support Services Kelly Lore, Clerk of the Board Cindi Ambrose Deirdre Bingman Jennifer Cabral William Cassidy Jim Colston Donald Cutler Rhea de Guzman Anne Marie Feery Dean Fisher Norbert Gaia Alfredo Garcia Robert Jimenez Kathy Millea Jeff Mohr Lisa Rothbart Jackie Santos Wendy Sevenandt Sharon Yin Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Michael Beverage, Alternate Director YLWD Bob Ooten, Alternate Director, CMSD 10/07/2015 Operations Committee Minutes Page 1 of6 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the September 2, 2015, Operations Committee Meeting. AYES: Bartlett, Beamish, Deaton, Kiley, Shawver, Withers and Yarc Nielsen, Sebourn, NOES: None ABSTENTIONS: Underhill (Alternate) ABSENT: Jones, Murphy, Nagel, and Smith, F. 2. INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2015-714BD (Nick Arhontes) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a service contract to Performance Pipeline Technologies for Industrial Cleaning Services, Specification No. S-2015-714BD, for a total amount not to exceed $526,500 for the period December 11, 2015 through December 10, 2016, with four one-year renewal options; and B. Approve a contingency of $105,300 (20%). AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn, Shawver, Underhill (Alternate}, Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Murphy, Nagel, and Smith, F. 10/07/2015 Operations Committee Minutes Page 2 of6 3. EXTENSION OF LICENSE AGREEMENT FOR OPERATION OF HYDROGEN DISPENSING STATION (Nick Arhontes) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to negotiate an extension of the license agreement with Air Products and Chemicals, Inc. for the operation of a Hydrogen Dispensing Station at Plant 1 in a form recommended by General Counsel. AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn, Shawver, Underhill (Alternate), Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Murphy, Nagel, and Smith, F. 4. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $86,481 (15%) to the Professional Design Services Agreement with RMC Water & Environment (RMC) for District 6 Trunk Sewer Relief, Project No. 6-17, for a total contingency of $144, 135 (25%). AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn, Shawver, Underhill (Alternate), Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Murphy, Nagel, and Smith, F. 5. AWARD OF ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS -SPECIFICATION NO. S-2015-700 (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Master Contracts for providing maintenance and repair services, Specification No. S-2015-700, for a one-year period effective December 1, 2015 through November 30, 2016, with two (2) one-year renewal options, in accordance with Ordinance OCSD-47, Section 2.03 (H), with the following 7 qualified firms, for bids less than $100,000: 1 . J. R. Filanc Construction Company 2. Charles King Company 3. W.A. Rasic Construction Company, Inc. 10/07/2015 Operations Committee Minutes Page 3 of6 4. Jamison Engineering Contractors, Inc. 5. United Riggers and Erectors, Inc. 6. SS Mechanical Corp. 7. O'Connell Engineering & Construction Inc.; and B. Authorize the General Manager to add or delete firms as necessary to maintain a qualified base of up to 7 firms in accordance to Request for Qualifications Specification No. S-2015-700. AYES: Bartlett, Beamish, Deaton, Kiley, Nielsen, Sebourn, Shawver, Underhill (Alternate), Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones, Murphy, Nagel, and Smith, F. Director Jones arrived at 5:03 p.m. Director Nagel arrived at 5:05 p.m. NON-CONSENT CALENDAR: Director of Engineering Rob Thompson provided an informative PowerPoint presentation regarding item 6 which included: Newport Force Main Rehabilitation additional costs; City of Newport Beach and Caltrans permitting issues; unexpected construction and traffic complexity; utility conflicts; construction testing services for both phases of project; completion of project at approximately 83%; community outreach support; contractor cumulative construction cost impacts; and costs of addressing unknown conditions. Comments and questions from the Committee involved: complexity of project; contingency amount; unexpected impacts; appreciation of staff's handling of the project; specific questions regarding repairs; contingency amounts; inspections of mains prior to beginning project; working relationships with Caltrans and the City of Newport Beach; increased design spending to save risks in construction; and resolution of possible Contractor time related issues. 6. NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a project budget increase of $5,913,000, for a total project budget of $64,000,000 for Newport Force Main Rehabilitation, Project No. 5-60; and B. Approve a contingency increase of $3,671,500 (10%) to the construction contract with Kiewit Infrastructure West Company for Newport Force Main 10/07/2015 Operations Committee Minutes Page 4 of6 Rehabilitation, Project No. 5-60, for a total contingency of $11,014,500 (30%). AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Sebourn, Shawver, Underhill (Alternate), Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Murphy, and Smith, F. Mr. Thompson provided a PowerPoint presentation on item 7 in regards to the Headquarters Complex, Site Security, and Entrance Realignment Program including: entrance/project impacts; identified risks and mitigation options; and a recommended preferred alternative. Vice-Chair Sebourn recused himself and Jeff the room during this item. Mr. Thompson responded to questions regarding: square footage of proposed buildings; land acquisition and development negotiations with Caltrans; project bidding; relocation of displaced staff/trailers; effect of proposed site location on residential area; CEQA process; overall footprint of the operation of the District; and traffic circulation concerns. Director Bartlett offered her assistance with OCTA and Caltrans negotiations. 7. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Designate the southwest corner of Plant No. 1 for the location for the Administration Building and Laboratory Building as the preferred alternative for CEQA evaluation under the Headquarters Complex, Site and Security, and Entrance Realignment Program, Project No. P1-128. AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Nagel, Nielsen, Shawver, Underhill (Alternate), Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Murphy, Sebourn (recused) and Smith, F. INFORMATION ITEMS: 8. BIOSOLIDS PROGRAM (Rob Thompson) Environmental Compliance Manager Jim Colston presented a PowerPoint and a video providing an overall description of the OCSD Biosolids Program; composting facilities and operations; and the history, management and production trends of biosolids. 10/07/2015 Operations Committee Minutes Page 5 of6 Engineering Manager, Kathy Millea completed the presentation with a Capital Improvement Update regarding biosolids handling facilities, the Biosolids Master Plan and new opportunities for generating products and more efficient technologies to generate higher quality biosolids. Both referenced a Biosolids display in the Board room, and had buckets of composted biosolids available for the Committee and public to sample. Chair Nielsen thanked staff for the presentation and reiterated that the industry is turning from treatment facility to a product producer. Staff responded to questions regarding: su percritical water process; decreasing the ecological footprint; AquaCritox project process timeframe; the benefits to the research project completion; and the Governor's newly signed bill regarding renewable energy sources . DEPARTMENT HEAD REPORTS: Nick Arhontes, Director of Facilities Support Services, reported on the recent chemical treatment performance testing taking place in the regional sewers. He stated that the chemical dosing stations are shut off to conduct sampling, and while odors may be experienced, valuable data is obtained. Additional information will be available in the upcoming General Manager's monthly report. General Manager Herberg announced the following upcoming meetings and events: Legislative and Public Affairs Committee meeting, October 12th at 3:30 p.m.; GWRS Steering Committee meeting, October 12th at 5:00 p.m., State of the District, October 16th at 8:00 a.m. and the Special Board Meeting-Strategic Plan, October 21st at 6:00 p.m. Board Chair Nielsen also announced that ACC-OC will be holding an event on November 13th at 3:00 p.m., to be held at OCSD. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: None. ADJOURNMENT At 6:23 p.m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, November 4, 2015 at 5:00 p.m. 10/07/2015 Operations Co mmittee Minutes Page 6 of6